Here’s a SayPro Budget and Financial Tracking Template to document expenses, budget adherence, and financial adjustments made in February.
SayPro Budget and Financial Tracking Report
📅 Month: February 2025
📍 City of Johannesburg Municipality
📌 Prepared by: SayPro Chief Development SCDR
📝 Reviewed by: SayPro Advice Desk Officer
1. Summary of Financial Performance
This section provides an overview of the municipality’s financial performance for the month, highlighting key expenditures, budget usage, and necessary financial adjustments.
Key Highlights:
- Overall budget utilization: 85% of allocated funds spent.
- Infrastructure projects faced unexpected costs due to supply chain delays.
- Financial reallocation required for community programs and digital services.
2. Budget Allocation vs. Actual Expenditure
| Category | Budget Allocated (R) | Actual Expenditure (R) | Variance (R) | Variance (%) | Status |
|---|---|---|---|---|---|
| Infrastructure Development | 10,000,000 | 8,500,000 | 1,500,000 | 15% | ✅ Under Budget |
| Digital Services & IT | 5,000,000 | 4,800,000 | 200,000 | 4% | ✅ On Target |
| Community Engagement | 2,000,000 | 2,500,000 | -500,000 | -25% | 🔴 Over Budget |
| Public Works & Utilities | 7,500,000 | 7,000,000 | 500,000 | 7% | ✅ Under Budget |
| Employee Training & Development | 3,000,000 | 2,200,000 | 800,000 | 27% | ✅ Under Budget |
| Administrative & Miscellaneous | 1,500,000 | 1,700,000 | -200,000 | -13% | 🔴 Over Budget |
🔹 Overall Budget Utilization: 85% of funds used
🔹 Key Issues:
- Community Engagement & Administrative costs exceeded limits due to higher participation in events and increased outreach efforts.
- Training programs remained under budget, allowing surplus funds to be reallocated to priority areas.
3. Breakdown of Major Expenses
| Expense Item | Department | Amount Spent (R) | Reason for Expense | Notes |
|---|---|---|---|---|
| Road Resurfacing | Public Works | 4,500,000 | Infrastructure upgrades | 85% completion |
| Water Pipeline Repairs | Utilities | 2,500,000 | Maintenance & expansion | Delayed due to weather |
| New Digital Service Platform | IT & Innovation | 3,200,000 | System upgrades & security | Launched successfully |
| Housing Project Development | Housing & Urban Dev | 4,000,000 | Affordable housing construction | On schedule |
| Community Outreach Events | Public Relations | 1,800,000 | Stakeholder engagement | Higher participation than expected |
| Employee Training Workshops | HR | 1,200,000 | Skill development | 80% attendance |
🔹 Observations:
✔ IT & Housing projects completed as planned.
⚠ Higher community engagement costs require better cost management next month.
⚠ Public works project delays may increase March’s budget requirements.
4. Financial Adjustments & Reallocations
| Reallocation Source | Amount (R) | Reallocated To | Justification |
|---|---|---|---|
| Employee Training Budget | 500,000 | Community Outreach | To support increased event participation |
| Infrastructure Development | 1,000,000 | Public Works | To accommodate material cost fluctuations |
| IT Budget Savings | 300,000 | Administrative Costs | Covered unexpected operational expenses |
📌 Total Adjustments Made: R1.8M
📌 Primary Focus: Ensuring continued project progress while managing unexpected overages.
5. Revenue & Funding Overview
| Revenue Source | Amount Received (R) | Notes |
|---|---|---|
| Government Grants | 12,000,000 | Allocated for infrastructure and development |
| Private Sector Contributions | 3,500,000 | Digital transformation projects |
| Public Fees & Taxes | 5,000,000 | Operational expenses |
🔹 Total Revenue Collected: R20.5M
🔹 Next Steps:
✔ Explore alternative funding sources to support future community programs.
✔ Enhance financial forecasting for better budget control.
6. Recommendations & Next Steps for March
📌 Review Community Outreach Costs: Introduce cost-saving measures to stay within budget.
📌 Enhance Supply Chain Coordination: Prevent delays and cost overruns.
📌 Allocate Surplus Training Budget Wisely: Redirect to priority projects.
📌 Optimize Administrative Costs: Reduce non-essential expenses.
📢 Final Report Submitted By:
🖊 SayPro Chief Development SCDR
🖊 SayPro Advice Desk Officer
Would you like any additional financial graphs or visualizations for clarity? 📊