Tag: SayPro

SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.

Email: info@saypro.online Call/WhatsApp: Use Chat Button 👇

Written by

Bonolo Marishane

SayPro Government Insights

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SayPro Electoral Campaign Management – Politics Social Media Crisis Management in Political Campaigns Training Masterclass

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SayPro Electoral Campaign Management – Politics Political Campaigns and Voter Segmentation Training Masterclass

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SayPro Proposal for City Power – Bid 2589G: Supply and Delivery of Office Furniture and Equipment

Ref: BID – 2589G

1. Executive Summary

SayPro is pleased to submit this proposal for the supply and delivery of office furniture and equipment in response to City Power – Johannesburg Bid 2589G. SayPro is a 100% black-owned, youth-led company committed to service excellence, compliance, and empowerment. We offer a wide range of SABS-compliant office furniture and modern equipment suitable for administrative, executive, and operational workspaces.

This proposal outlines our ability to deliver high-quality, durable, and ergonomically designed office furniture with full logistical support and after-sales service.

2. Understanding of Scope of Work

City Power requires a reliable service provider to supply and deliver various office furniture and equipment items on an as-needed basis. These may include (but are not limited to):

Desks (standard, executive, L-shape)
Office chairs (task, visitor, ergonomic, executive)
Filing cabinets and cupboards
Meeting tables and boardroom furniture
Bookcases, drawers, lockers, and pedestals
Office equipment: shredders, laminators, printers, whiteboards, etc.

SayPro proposes to deliver these items fully assembled (or install on-site), with warranty protection, and in line with specified lead times.

3. Product Range and Specifications

Furniture Categories

Item	Description	Material & Finish	Warranty
Executive Desks	1800 x 900mm with modesty panel & cable ports	Veneered or melamine laminate	5 years
Task Chairs (Ergonomic)	Adjustable height, back support, castors	Mesh/fabric with gas lift	3 years
Filing Cabinets (4-Drawer)	Lockable, smooth glide drawers	Steel with powder coat finish	5 years
Boardroom Table	12-seater oval, cable management cut-outs	Oak/Mahogany veneer	5 years
Bookshelves & Cabinets	Adjustable shelving, lockable doors	High-pressure laminate	3 years

Office Equipment

Equipment Type	Brand/Model Options (or Equivalent)	Features	Warranty
Shredders	Fellowes, Rexel, or equivalent	Cross-cut, 20+ sheets per load	2 years
Laminators	GBC, Leitz, or equivalent	A3/A4 dual mode	2 years
Whiteboards	Magnetic/dry-erase, various sizes	Aluminium frame with tray	3 years

Note: All furniture meets ergonomic and occupational health standards in accordance with SABS and ISO guidelines.

4. Delivery and Lead Times

Standard Lead Time (In-Stock Items): 5 – 7 working days from order.
Custom Orders / Bulk Requests: 14 – 21 working days.
Delivery Mode: All items delivered directly to City Power premises, unpacked, assembled (if applicable), and quality-checked on-site.

Logistics: SayPro maintains warehouse and transport capabilities in Johannesburg to ensure prompt and secure delivery.

5. Quality Control and After-Sales Support

Quality Assurance: All products inspected prior to dispatch.
Returns & Defects Policy: 7-day free return for defects; replacements within 5 working days.
Warranty Management: All warranties are manufacturer-backed and documented.
Maintenance Support: On-call technician for minor repairs and servicing of chairs and equipment (contractual basis optional).

6. Pricing Structure (Sample Extract)

Item Description	Unit Price (ZAR, excl. VAT)	Quantity Available	Lead Time
Executive Desk (1800mm)	R4,500.00	100+	7 days
Ergonomic Task Chair	R2,100.00	150+	5 days
4-Drawer Filing Cabinet	R3,800.00	80+	5 days
A3 Laminator	R2,950.00	50+	10 days
Lockable Bookcase	R2,200.00	70+	7 days

Note: Final pricing to be confirmed based on quantities per purchase order. All pricing is valid for 90 days and includes delivery and installation within Johannesburg.

7. Compliance and Documentation

SayPro undertakes to submit the following mandatory documents as required by the Bid 2589G:

Completed and signed City Power tender forms
Valid SARS Tax Clearance Certificate / PIN
Original Certified B-BBEE Certificate or Sworn Affidavit
Proof of Registration on the Central Supplier Database (CSD)
Company profile and relevant references
Bank confirmation letter and valid COIDA registration
Signed pricing schedule and technical specifications
Declaration of interest and municipal billing account

8. Empowerment and Local Economic Participation

SayPro is committed to the transformation goals of South Africa and City Power’s procurement objectives through:

100% Black Youth Ownership
80% of staff from local communities in Gauteng
Sourcing from local furniture manufacturers and distributors
Inclusion of youth and women in logistics, delivery, and support roles

9. Conclusion

SayPro offers City Power a reliable, flexible, and compliant solution for the supply and delivery of office furniture and equipment under Bid 2589G. With strong local capacity, a proven track record, and a deep commitment to quality and empowerment, we look forward to becoming a trusted partner in furnishing and equipping your workspaces.

We welcome the opportunity to present samples, clarify technical specifications, or host a product demonstration session upon request.

08/05/2025

SayPro Proposal for the Resurfacing of National Route 1 Section 20 Between 14th Avenue and Buccleuch Interchange

1. Executive Summary

SayPro is pleased to submit this proposal in response to the call for tenders for the Resurfacing of National Route 1 Section 20, extending from 14th Avenue to Buccleuch Interchange. As a multi-disciplinary organization with proven expertise in infrastructure development, civil works, and public-private partnerships, SayPro commits to delivering this project with high quality, environmental consciousness, and adherence to timelines.

This proposal outlines our comprehensive approach to resurfacing the identified section of National Route 1, focusing on sustainable engineering solutions, safety enhancements, and long-term durability.

2. Background and Objectives

Project Location:
National Route 1 (N1), Section 20 – Between 14th Avenue and Buccleuch Interchange (Gauteng Province).

Project Objective:
To rehabilitate and resurface the specified section of the N1 to improve driving conditions, increase road safety, prolong pavement life, and ensure compliance with SANRAL’s standards and environmental requirements.

Key Outcomes:

Improved road surface quality and skid resistance.
Enhanced drainage systems.
Reinforcement of traffic management and road safety features.
Efficient project execution with minimal disruption to traffic.

3. Scope of Work

3.1 Preliminary and Investigative Works

Topographical and geotechnical surveys.
Traffic analysis and environmental impact assessment.
Identification of damaged pavement areas and drainage inefficiencies.

3.2 Resurfacing Activities

Cold milling of existing asphalt layers where required.
Application of asphalt overlay using approved materials.
Crack sealing and patch repairs for localized failures.
Shoulder repair and treatment.

3.3 Drainage and Structures

Cleaning and rehabilitation of existing stormwater drains.
Replacement or upgrading of damaged culverts and inlets.
Protection of bridge expansion joints during works.

3.4 Road Furniture and Safety

Refurbishment of road markings and signage.
Installation of reflective road studs.
Reinforcement of barriers, guardrails, and edge treatments.

3.5 Traffic Management

Implementation of a comprehensive traffic accommodation plan.
Coordination with local traffic authorities.
Night work scheduling in high-traffic zones to minimize disruption.

4. Project Methodology

SayPro will utilize a five-phase methodology:

Mobilization & Planning – Site establishment, stakeholder engagement, and procurement.
Assessment & Surveying – Detailed assessment and finalization of resurfacing designs.
Construction Execution – Asphalt milling and overlay, drainage works, and road furniture.
Quality Assurance & Monitoring – Continuous testing and monitoring in accordance with COLTO and SANRAL standards.
Handover & Demobilization – Final inspection, documentation, and site clearance.

5. Project Team and Experience

Key Team Members:

Project Manager: 15 years in road rehabilitation.
Site Engineer: – Specialist in asphalt technologies.
Quality Control Officer: – SANRAL-certified QA/QC expert.
Safety Officer: – Certified OHS practitioner.

SayPro has completed over 20 infrastructure projects in the last 5 years, including freeway upgrades, interchange reconstructions, and urban resurfacing projects with SANRAL and provincial authorities.

6. Compliance and Environmental Considerations

Compliance with SANRAL Technical Specifications, including COTO standards.
ISO 9001:2015 certified Quality Management System.
Environmental protection measures to prevent contamination of stormwater.
Social facilitation and SMME participation in accordance with CIDB and PPPFA regulations.

7. Time Frame and Milestones

Phase	Duration	Milestone
Mobilization & Setup	2 weeks	Site handover, stakeholder meetings
Milling & Base Prep	3 weeks	Asphalt removal and preparation completed
Resurfacing Activities	4 weeks	Overlay complete
Drainage & Road Furniture	2 weeks	Signage, markings, and drainage complete
Testing & Handover	1 week	Final testing and project close-out

Total Estimated Duration: 12 weeks

8. Budget Estimate

Item Description	Estimated Cost (ZAR)
Mobilization and Setup	1,250,000
Survey, Design & Supervision	900,000
Asphalt Milling & Resurfacing	7,800,000
Drainage and Structural Repairs	1,200,000
Road Furniture and Safety Features	850,000
Traffic Accommodation & Signage	1,000,000
Quality Control & Environmental	500,000
Total Estimate	13,500,000

(Note: All costs exclude VAT and are subject to final BOQ and scope review.)

9. Risk Management Plan

Traffic Disruption: Mitigated through phased night work and communication with road users.
Weather Delays: Use of updated forecasting and built-in contingency buffers.
Material Delays: Pre-approved supplier partnerships and early procurement.
Safety Hazards: Comprehensive OHS compliance and staff training programs.

10. Local Empowerment and Community Involvement

SayPro is committed to:

30% sub-contracting to SMMEs from local communities.
Skills development through on-site training.
Job creation prioritizing local labor, youth, and women.
Engagement with community stakeholders and ward councillors throughout the project lifecycle.

11. Conclusion

SayPro is confident in its ability to deliver the resurfacing of National Route 1, Section 20 between 14th Avenue and Buccleuch Interchange with excellence, compliance, and community benefit at its core. We look forward to the opportunity to partner with SANRAL and contribute to South Africa’s world-class road infrastructure.

08/05/2025

SayPro Proposal Provision of Leased Office Space for W&RSETA Gauteng South Office

WRSCM-2025/2026-0009

1. Executive Summary

SayPro , a duly registered and compliant entity with extensive experience in commercial property sourcing and corporate facilities solutions, submits this proposal in response to the request for the appointment of a property owner or mandated property management company to provide leased office space for the W&RSETA Gauteng South Office. This proposal offers a prime, fully compliant office space with modern amenities and access, situated in a strategic location in Gauteng South, ready for immediate occupation.

2. Company Profile

SayPro, while primarily a social enterprise and training provider, manages a diverse portfolio that includes property services, infrastructure support, and facilities management through strategic partnerships and direct holdings. We offer well-located, compliant, and cost-effective commercial spaces with flexible leasing options for government and SETA offices.

3. Understanding of the Requirement

The W&RSETA requires a professional, functional, and accessible office space to accommodate the Gauteng South regional operations. Key requirements include:

Approximate size: [Insert minimum required square metres]
Lease term: Minimum of 5 years, with renewal options
Compliance with OHS Act, National Building Regulations, and SANS 10400
Provision for parking, accessibility, backup power, ICT readiness, and security
Office must be located in Gauteng South, ideally in areas such as Johannesburg South, Alberton, Germiston, or surrounding nodes

4. Property Layout and Customisation

SayPro offers flexible space design and fit-out options to suit W&RSETA’s operational structure. We will work with W&RSETA to finalize:

Partitioning and open-plan arrangements
Furniture and workstation installation (if required)
Branding and signage inside and outside the premises
Compliance modifications (if any)

5. Compliance and Certification

The offered building and leasing arrangement complies with:

Occupational Health and Safety Act
National Building Regulations (SANS 10400)
Local Fire Safety Requirements
Building Insurance Coverage
Valid Municipal Occupancy Certificate

Supporting documents will be submitted as part of the bid pack.

6. Lease Proposal and Costing Structure

Item	Description	Unit	Monthly Rate (Excl. VAT)	Total (Excl. VAT)
1	Office Space Rental (Shell & Core)	560m²	R 135/m²	R 75,600.00
2	Parking Bays (Total 16)	Per Bay	R 550.00	R 8,800.00
3	Operating Costs	Fixed	R 10,000.00	R 10,000.00
4	Rates & Taxes	Fixed	R 5,500.00	R 5,500.00
Total Monthly Rental (Excl. VAT)				R 99,900.00
VAT (15%)				R 14,985.00
Total Monthly Rental (Incl. VAT)				R 114,885.00

Lease Period: 5 Years
Escalation: 8% per annum
Deposit: Equivalent to 2 months’ gross rental

7. Value-Added Services

SayPro also offers:

Office setup project management
Ongoing facilities and maintenance support
Monthly reporting on utilities and maintenance
Optional cleaning and security staff placement

8. Documents Attached

Title Deed / Proof of Ownership / Exclusive Mandate Letter
Zoning Certificate
Building Compliance Certificates (OHS, Fire, Occupancy)
B-BBEE Certificate
Company Registration (CIPC)
Tax Compliance Status Pin
Bank Confirmation Letter
SBD Forms (as applicable)
Company Profile

9. Why SayPro?

Experienced Team: Proven track record in delivering infrastructure for government and training institutions
Strategic Location: Prime Gauteng South property with excellent access
Compliant and Secure: All regulatory and safety requirements fully met
Value for Money: Competitive rental rates with full transparency
Black-Owned Entity: 100% black-owned, Level 1 B-BBEE contributor

10. Conclusion

SayPro is committed to providing W&RSETA with a secure, functional, and professional office environment that enables operational excellence in the Gauteng South region. We believe our offering meets the technical, financial, and strategic needs of this lease request and look forward to being appointed as your trusted space provider.

08/05/2025

SayPro proposal Leasing of Telephone Management and Switchboard Systems for the Office of the Registrar of Deeds.

Ref: DLRRD (CRD-01) 2025/26

1. Executive Summary

SayPro (South African Youth Project) hereby submits this proposal for the leasing, deployment, and management of modern telephone management and switchboard systems to the Office of the Registrar of Deeds in the South Gauteng, Qonce (Eastern Cape), Mthatha (Eastern Cape), and Mpumalanga regions for a period of 12 months.

This proposal outlines SayPro’s comprehensive solution for a fully functional and secure Voice over IP (VoIP) and hybrid PBX system, inclusive of hardware, software, user support, training, system maintenance, and monthly reporting. The project is designed to improve call management, internal and external communications, and to provide a scalable and future-ready telephony solution aligned with public sector needs.

2. Background and Context

Effective communication remains central to the operations of the Department of Land Reform and Rural Development, especially in Registrar of Deeds offices, where timely and efficient service delivery is critical. Traditional telephone systems often lack real-time monitoring, cost control, and scalability.

The Department has identified the need to lease modern switchboard systems and telephone management tools to manage internal and external calls, monitor usage, control costs, and ensure operational continuity across four key offices. SayPro proposes a turnkey telecommunications solution leveraging next-generation VoIP systems with integrated call reporting, security features, and technical support.

3. Objectives

To lease and implement modern, feature-rich telephone management and switchboard systems for four Registrar of Deeds offices.
To ensure reliable voice communication infrastructure with high availability and scalability.
To provide technical support, user training, and maintenance over a 12-month period.
To monitor and manage call costs and usage using real-time dashboards and detailed monthly reports.

4. Scope of Work

Offices Covered

South Gauteng Registrar of Deeds (Johannesburg)
Eastern Cape – Qonce
Eastern Cape – Mthatha
Mpumalanga (Nelspruit or relevant local office)

Services and Deliverables

Item	Description
System Lease	Provision and installation of VoIP/PBX systems per site
Switchboard Software	Centralized management, call routing, call recording, IVR
Telephone Handsets	IP-enabled phones per extension and operator console
Call Management Software	Dashboard for usage, billing, reporting, and call control
Installation & Configuration	On-site installation and configuration at each location
User Training	On-site training sessions for administrators and end-users
Help Desk Support	8/5 technical support with 24-hour escalation
Preventative Maintenance	Quarterly system health checks and firmware updates
Monthly Reporting	Usage stats, downtime logs, and cost optimization reports

5. Proposed System Features

VoIP and Hybrid PBX integration
Auto-attendant / IVR menu configuration
Call transfer, call parking, hold music
Call queuing, voicemail to email
Remote extension capability (for hybrid work)
Call recording (optional)
Role-based access for admin and users
Firewall and encryption for secure calls
Web-based management interface

6. Project Implementation Plan

Phase	Activity	Timeline
Phase 1	Initial Needs Assessment and Site Visit	Week 1
Phase 2	Procurement & Configuration	Week 2–3
Phase 3	On-site Installation & Testing	Week 4
Phase 4	Training & Go-Live	Week 5
Phase 5	Monthly Monitoring & Support	Months 2–12
Phase 6	Final Evaluation and Offboarding (if needed)	Month 12

7. Resource Allocation

SayPro will allocate the following professional team:

Project Manager
VoIP System Engineer
Telecoms Technician (per region)
User Support Trainer
Administrative Coordinator

8. Maintenance and Support

Help Desk Availability: Monday–Friday (08:00–17:00)
Emergency Support: 24-hour escalation support
Preventative Maintenance: Quarterly
Software Updates: Applied monthly (remotely)
Hardware Replacements: Within 72 hours (on-site)

9. Reporting & Compliance

Monthly and quarterly reports will include:

Call volume analysis
Cost breakdown per site
Downtime incidents
Technical issues and resolutions
User feedback and training updates

All systems and services will be POPIA-compliant and will meet relevant SITA and National Treasury ICT Guidelines.

10. Budget Estimate

Note: All costs below are estimates and may vary based on final assessment.

Item	Unit Cost (ZAR)	Qty	Total (ZAR)
VoIP Switchboard Leasing (per site)	R6,000/month	4 x 12 months	R288,000
IP Telephone Handsets	R1,500	80 units	R120,000
Installation and Setup	R15,000	4 sites	R60,000
Software Licensing (per annum)	R12,000	4 sites	R48,000
Maintenance and Support	R5,000/month	12 months	R60,000
Training (once-off)	R7,500	4 sites	R30,000
Travel and Logistics	–	–	R24,000
Total Estimated Budget (Incl. VAT)			R630,000

Final figures will be confirmed after technical site visit. Budget is inclusive of hardware leasing, setup, support, and reporting.

11. SayPro Profile

SayPro (South African Youth Project) is a reputable nonprofit and social enterprise specializing in ICT solutions, community development, and infrastructure support. Our ICT unit has implemented multiple systems in both government and private sectors, including digital platforms, VOIP services, and secure IT infrastructure. We pride ourselves on transparency, professionalism, and technical excellence.

12. Conclusion

SayPro is prepared to support the Department of Agriculture, Land Reform & Rural Development with a fully managed and cost-effective telephone management and switchboard system, ensuring smooth operations, improved service delivery, and cost transparency for the Registrar of Deeds offices.

We trust that this proposal meets your expectations and aligns with your strategic communications and infrastructure goals. We welcome the opportunity for further discussion or a presentation at your convenience.

Prepared by:
SayPro
Website: www.saypro.online
Email: info@saypro.online
Tel: [011 071 1903]

06/05/2025

SayPro Proposal to The South African State Theatre: Preventative and Corrective Maintenance of X-Ray Machines and Metal Detectors
Ref: SAST/RFQ/2025/46/
1. Executive Summary
  SayPro submits this proposal to provide comprehensive maintenance services—including preventative and corrective maintenance—for X-ray scanning machines and metal detectors installed at The South African State Theatre. The purpose of this project is to ensure continuous, safe, and efficient operation of security screening equipment used to protect theatre patrons, staff, and property.
As part of this engagement, SayPro will deploy qualified technicians, deliver routine inspection and testing services, conduct emergency repairs, and provide detailed maintenance reports to ensure full compliance with safety and security standards.
1. Background and Context
  The South African State Theatre is a premier cultural and performing arts institution that hosts thousands of visitors and performers annually. Ensuring the safety of the public and performers is paramount, and this begins with reliable security screening at all access points.
X-ray baggage scanners and walk-through metal detectors are critical in identifying and mitigating potential threats. However, these devices require regular maintenance and professional servicing to prevent malfunction, ensure optimal performance, and extend their operational lifespan.

SayPro proposes a scheduled maintenance plan supported by technical expertise and a rapid response system for on-site troubleshooting and repairs.
1. Objectives
  Objective 1: Conduct preventative maintenance on all X-ray machines and metal detectors to minimize equipment failure and downtime.
Objective 2: Provide prompt corrective maintenance in response to reported malfunctions or irregularities.

Objective 3: Offer technical reporting, compliance documentation, and operational recommendations.

Objective 4: Enhance security operational efficiency and ensure equipment meets OEM and regulatory standards.
1. Scope of Work
  Equipment Covered
  X-Ray Baggage Scanning Machines (Qty: [1])
Walk-through Metal Detectors (Qty: [2])

Handheld Metal Detectors (Qty: [6])

Services to be Provided
Service Type Description
Preventative Maintenance Routine inspections, cleaning, calibration, software updates, testing of sensors, belt alignment, and internal diagnostics. Conducted quarterly.
Corrective Maintenance Troubleshooting and repair of faults including electrical, mechanical, or software failures. Response within 24–48 hours.
Testing and Calibration Ensuring equipment meets detection standards and adjusting sensitivity levels appropriately.
Compliance Checks Ensuring devices comply with industry standards (e.g., SANS, ISO, OEM guidelines).
Reporting Submission of maintenance reports, recommendations, repair logs, and service certificates.
1. Methodology
  Initial Equipment Audit
Assess the condition of each device

Record serial numbers, OEMs, warranties (if applicable)

Scheduled Maintenance Visits

Quarterly routine servicing (or as recommended by OEMs)

Checklist-based inspection and testing procedures

On-Call Technical Support

Hotline/email ticket system

On-site technician dispatch within agreed SLA timeframes

Spare Parts and Repairs

Procurement and replacement of faulty components

Partnerships with OEMs and licensed suppliers

Documentation

Monthly status updates

Annual maintenance summary report

Incident and repair documentation
1. Implementation Timeline
  Phase Activity Duration
  Phase 1 Initial Audit and Service Planning Week 1
  Phase 2 First Preventative Maintenance Cycle Month 1
  Phase 3 Ongoing Corrective Maintenance Ongoing (12 months)
  Phase 4 Quarterly Servicing Cycles Months 3, 6, 9, 12
  Phase 5 Final Evaluation and Annual Report Month 12
2. Budget Estimate
  Item Description Unit Cost Quantity Total (ZAR)
  Initial Equipment Audit Full site inspection and diagnostics R3,500 1 R3,500
  Preventative Maintenance Quarterly service per device R1,200 [Insert total devices × 4] [4800]
  Corrective Maintenance Call-out fee incl. 2 hrs labour R2,000 4 per year R8,000
  Parts Replacement Spare parts provision (estimate) — — R10,000
  Reports & Compliance Admin, documentation, certification R1,500 4 R6,000
  Estimated Total Cost [32 300]
Note: Final budget may be adjusted after initial audit. A service level agreement (SLA) will define exact responsibilities, turnaround times, and escalation procedures.
1. Project Team and Expertise
  SayPro will assign a qualified maintenance team comprising:
Lead Technician (Security Systems Specialist)

Electronics Technician

Project Manager (Reporting & Coordination)

Admin Support Officer

All technicians are trained in servicing electronic security systems and follow strict safety, confidentiality, and professionalism protocols.
1. Monitoring and Quality Assurance
  SayPro employs the following monitoring methods:
Pre- and post-maintenance checklists

Quality control reviews by a senior technician

Satisfaction surveys for theatre security personnel

Continuous improvement feedback loops
1. Compliance and Insurance
  SayPro is fully compliant with South African labour, safety, and electronic equipment regulations.
All technicians are covered by public liability and occupational insurance.

Certificates of Compliance (CoCs) will be issued upon completion of relevant services.
1. Conclusion
  SayPro is ready to support the South African State Theatre in maintaining a secure and reliable screening system by ensuring that all X-ray machines and metal detectors operate efficiently, safely, and in compliance with all relevant standards.
With a dedicated technical team, proactive service delivery, and a strong track record of community-centered support services, SayPro stands prepared to deliver exceptional value through this maintenance partnership.

Contact Details
SayPro
Website: www.saypro.online
Email: info@saypro.online
Tel: [011 071 1903]
06/05/2025