Job Description for SayPro Monthly January Government Department and Municipality Tender Training Workshop
Position Title: Trainer/Facilitator – Government Department and Municipality Tender Training Workshop
Location: [Insert Location]
Duration: [Insert Duration of the Workshop]
Department: Tendering and Procurement Training
Reporting To: Workshop Coordinator/Training Manager
Job Overview:
SayPro is seeking a qualified and experienced trainer/facilitator to lead the Monthly January Government Department and Municipality Tender Training Workshop. This workshop is designed to help participants gain a deeper understanding of the tendering process, including the legal and regulatory compliance required for government and municipal tenders. Through engaging activities, participants will enhance their skills in interpreting tender documents and writing competitive, compliant proposals that meet the specific requirements of government and municipal entities.
Key Responsibilities:
1. Conducting Training Sessions:
- Facilitate Workshop Activities: Lead the workshop sessions, focusing on understanding tender documents, the legal and regulatory framework, and the key elements of proposal writing.
- Interactive Learning: Implement a variety of training methods, such as presentations, group discussions, case studies, and practical exercises to ensure active participant engagement.
2. Content Delivery:
- Understanding the Tendering Process:
- Legal and Regulatory Compliance: Provide participants with an understanding of the legal and regulatory framework that governs the tendering process, ensuring they are familiar with compliance requirements that are essential for submitting valid tenders.
- Discuss key legal obligations, such as tax clearances, labor regulations, health and safety laws, and local government regulations that may impact tender submissions.
- Explain the consequences of non-compliance and how to mitigate risks related to legal and regulatory issues in tendering.
- Proposal Writing Skills:
- Teach participants how to develop competitive proposals that meet the specific requirements outlined in government and municipality tenders.
- Discuss how to structure and present proposals that reflect the compliance criteria, technical specifications, and contractual terms specified by government entities.
3. Practical Application:
- Case Studies: Use real-world case studies to illustrate the practical aspects of tendering, including compliance issues and proposal writing strategies.
- Group Exercises: Facilitate hands-on exercises where participants work together to interpret tender documents, identify compliance requirements, and develop sections of a proposal that align with these requirements.
4. Compliance Focus:
- Review Legal Requirements: Walk participants through the legal requirements commonly included in tender documents, such as B-BBEE (Broad-Based Black Economic Empowerment), tax compliance certificates, insurance, and company registration documents.
- Clarify Regulatory Guidelines: Ensure that participants understand key regulatory guidelines from local municipalities and government departments, including timelines, submission formats, and mandatory documentation.
- Mock Scenarios: Run mock scenarios where participants must identify potential compliance issues in sample tender documents and develop solutions to ensure compliance.
5. Feedback and Evaluation:
- Provide Constructive Feedback: Give timely and actionable feedback to participants on their understanding of compliance issues and their approach to writing tenders.
- Q&A Sessions: Address any questions or concerns regarding legal or regulatory compliance, tender document interpretation, or proposal development.
6. Preparing Materials:
- Create/Review Training Materials: Prepare or review the workshop materials, including slide decks, handouts, and compliance checklists, to ensure they align with the needs of the participants.
- Update Resources: Provide supplementary resources, such as templates, checklists, and guides, to help participants better understand and apply the tendering and compliance principles.
7. Post-Workshop Support:
- Follow-Up: Be available to answer additional questions or provide support after the workshop, especially in relation to ongoing tender submissions or compliance issues.
- Provide Additional Resources: Offer additional resources or reading materials to participants who may require further information on legal and regulatory compliance.
Qualifications & Skills:
- Experience: Strong background in government procurement, municipal tendering, or public sector contracting.
- Legal Knowledge: In-depth understanding of the legal and regulatory frameworks that govern tendering processes, including knowledge of compliance requirements, procurement laws, and regulations.
- Proposal Writing: Experience in writing or reviewing tenders, particularly in the context of government and municipal contracts.
- Teaching/Facilitating Experience: Proven ability to teach or facilitate training sessions, with a focus on technical topics such as legal compliance and proposal writing.
- Communication Skills: Strong verbal and written communication skills, with the ability to clearly explain complex legal and regulatory concepts.
- Engagement: Ability to create an engaging learning environment, using interactive methods to ensure participants are actively involved and retain critical information.
Preferred Qualifications:
- Certifications: Relevant certifications in procurement, legal compliance, or public sector contracting (e.g., CIPS, PPP certification, or similar).
- Industry Expertise: Knowledge of specific government and municipal procurement systems and processes.
- Experience with Tendering Software: Familiarity with online tender submission portals and digital procurement systems.
Key Skills and Attributes:
- Attention to Detail: Ability to focus on key compliance requirements in tender documents and guide participants on how to adhere to these guidelines.
- Analytical Thinking: Ability to analyze tender documents and identify compliance issues that could impact a bid’s success.
- Adaptability: Flexibility in adjusting training content and delivery based on the diverse needs of participants.
- Problem-Solving: Ability to address participant questions or challenges related to legal compliance and proposal development in real-time.
How to Apply:
Interested candidates should submit a detailed resume along with a cover letter explaining their experience in government procurement, municipal tendering, and training facilitation.
SayPro is an equal opportunity employer. We encourage individuals from all backgrounds to apply.
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