SayPro Training Completion Rate

Aim for at least 95% of employees involved in bidding and tenders to complete the training program

Objective:
To ensure high levels of competency, compliance, and professionalism in all bidding and tender processes by achieving full participation in structured training programs—ultimately contributing to SayPro’s growth through quality bid submissions.

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Goal: Achieve at Least 95% Training Completion Rate

Target Timeline:
Quarterly (linked to the January delivery of the SCMR-1 training program and applied throughout the rest of the quarter)

Quantitative Target:
A minimum of 95% of all employees directly involved in bidding and tender submissions must complete the full curriculum of the SayPro Monthly January SCMR-1: SayPro Quarterly Bid and Tender Training.

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Key Components of the Goal:

1. Identification of Training Cohort
   • Compile a list of all staff who are involved in the bidding process, including:
     • Bid coordinators
     • Proposal writers
     • Project managers
     • Procurement liaisons
     • Legal and compliance personnel
   • Ensure the list is updated at the beginning of each quarter to capture new staff or role changes.
2. Training Delivery Framework
   • The SCMR-1: SayPro Quarterly Bid and Tender Training will be delivered via a blended format:
     • Live workshops (in-person or virtual)
     • E-learning modules
     • Practical simulations and case studies
   • Duration: 5–10 hours of total content, spread across sessions to allow for absorption and flexibility.
3. Tracking and Monitoring Mechanism
   • Use a Learning Management System (LMS) or internal tracking sheet to monitor:
     • Enrollment
     • Attendance/participation
     • Module completion
     • Assessment results
   • Set bi-weekly check-ins with team leaders to ensure training progress remains on track.
4. Support and Motivation Initiatives
   • Offer access to a training helpdesk or mentor for technical or content-related questions.
   • Implement incentives or recognition for early completion or top performers in training assessments.
5. Assessment and Certification
   • Conclude training with a knowledge check or applied assignment to assess understanding.
   • Issue internal certificates of completion, which will be required to participate in the bid submission process.

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Performance Indicators:

• Target Completion Rate: ≥ 95%
• Percentage of employees in bidding roles who complete training
• Average score on post-training assessments
• Improvement in bid compliance and proposal quality (linked to training outcomes)

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Responsible Departments:

• Learning and Development Team
• Bid Management Office
• HR and Compliance Department
• SCMR-1 Training Facilitators

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Expected Outcomes:

• Standardized understanding and application of bidding protocols and strategies
• Reduced errors and omissions in tender documentation
• Higher quality, competitive proposals leading to increased bid success rate
• Consistent upskilling and professional development of SayPro’s workforce

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Monitoring and Reporting:

• Weekly progress updates sent to executive leadership
• Monthly training report summarizing completion rates and assessment data
• Quarterly review meeting to discuss effectiveness and necessary improvements