Ensure all participating employees sign up and attend the training sessions
1. Employee Attendance Register (Mandatory)
Document Description:
- A physical or digital form signed by each participating employee during each session.
- Must include employee full name, ID or staff number, department, job title, and signature.
- Trainer or facilitator must counter-sign the completed register after each session.
Submission Format:
- Scanned signed PDF or digitized attendance from SayPro’s approved digital training platform.
Submission Deadline:
- Within 3 working days of the training session.
2. Pre-Training Registration Form
Document Description:
- Completed form indicating intent to participate in the training.
- Includes employee details, line manager approval, and learning objectives.
Purpose:
- To ensure pre-approval of training and eligibility tracking.
Submission Deadline:
- At least 5 working days before the scheduled training date.
3. Post-Training Evaluation Form
Document Description:
- A feedback form completed by the employee evaluating training content, facilitation, and relevance.
- Includes a section for self-assessment on understanding of procurement and tender processes.
Submission Format:
- Completed via SayPro’s training portal or submitted as a signed PDF.
Submission Deadline:
- Within 2 working days after the training.
4. Certificate of Attendance (Issued by SayPro)
Document Description:
- Issued only upon full attendance and completion of evaluation form.
- Used for internal HR records and employee performance reviews.
Employee Responsibility:
- Ensure all required documentation is submitted to be eligible for certification.
5. Manager Acknowledgement Letter (Optional, if required by HR)
Document Description:
- A signed letter from the employee’s manager confirming the individual’s participation and outcomes expected to be implemented.
Submission Deadline:
- Within 7 working days after training, where applicable.
Summary Checklist for Employees:
| Document | Required | Submission Format | Deadline |
|---|---|---|---|
| Attendance Register | ✓ | Signed PDF/Digital | 3 days post-training |
| Pre-Training Form | ✓ | PDF/Digital | 5 days pre-training |
| Evaluation Form | ✓ | Portal or PDF | 2 days post-training |
| Certificate Request | Conditional | Auto-issued | Upon completion |
| Manager Acknowledgement | Optional | Signed PDF | 7 days post-training (if needed) |
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