Ensure that all tenders submitted in the quarter are reviewed for legal compliance. A target of reviewing at least 15 tenders should be met
1. Overview and Objective
The primary objective for this quarter is to ensure that all tenders submitted through SayPro’s Supply Chain Management processes are compliant with applicable legal, regulatory, and internal governance frameworks. This includes a thorough review of each tender to identify and mitigate legal risks, ensure transparency, and maintain adherence to procurement best practices.
2. Target Requirement
- Quarterly Target for Tender Reviews:
A minimum of 15 tenders must be reviewed for legal and regulatory compliance within the quarter.
This target is aligned with the organization’s compliance standards as outlined in SayPro Monthly January SCMR-1, and forms a key part of SayPro’s Quarterly Legal and Compliance Services deliverables.
3. Scope of Legal Compliance Review
Each tender review must include the following components:
- Verification of Procurement Procedures: Ensure that the tender process aligns with SayPro’s internal procurement policies and public procurement regulations.
- Review of Tender Documentation: Assess the completeness, accuracy, and legality of all tender documents including specifications, evaluation criteria, and contractual terms.
- Conflict of Interest Checks: Confirm that declarations of interest have been submitted and evaluated.
- Legislative Compliance: Ensure adherence to relevant legal frameworks such as PFMA, MFMA, PPPFA, BBBEE Act, and other sector-specific laws.
- Risk Assessment: Identify potential legal liabilities, irregularities, or risks related to non-compliance.
- Recommendations and Legal Opinions: Provide documented feedback and legal recommendations where applicable.
4. Performance Measurement
To track progress against the quarterly target, the following metrics will be used:
| Metric | Target | Actual | Status |
|---|---|---|---|
| Total Tenders Submitted for Review | [To be filled] | [To be filled] | [Pending/Ongoing/Completed] |
| Tenders Reviewed for Compliance | Minimum of 15 | [To be filled] | [Pending/Ongoing/Completed] |
| Legal Issues Identified | [To be recorded] | [To be filled] | [Summary Attached] |
| Legal Interventions / Recommendations | [To be documented] | [To be filled] | [Attached in Annexure] |
5. Reporting and Documentation
All reviewed tenders and legal opinions must be archived and documented in the Legal and Compliance Services database. A consolidated quarterly report shall be submitted to the Executive Management team by the final week of the quarter, including:
- A summary of tenders reviewed.
- Identified legal risks and issues.
- Actions taken or recommended.
- Compliance improvement opportunities.
6. Responsibility and Coordination
- Lead Department: Legal and Compliance Services
- Supporting Units: Supply Chain Management, Finance, Procurement
- Reporting Officer: [Insert Responsible Legal Advisor/Manager]
- Deadline for Report Submission: [Insert Date – e.g., 5 working days before quarter-end]
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