SayPro Tender Submission Tracking Template
1. Tender Details:
- Tender Name/Reference: Name or reference number of the tender
- Client/Organization: Name of the government department or municipality
- Contact Person: Name and contact details of the client’s procurement officer
- Bid/Proposal Submission Deadline: Date and time by which the tender proposal must be submitted
2. Proposal Status:
- Submission Status: Current status of the tender proposal (e.g., in progress, submitted, under review)
- Submission Date: Date when the proposal was submitted
- Confirmation Receipt: Confirmation number or acknowledgement of receipt from the client
3. Evaluation Process:
- Evaluation Status: Status of the evaluation process (e.g., pending, in review, decision pending)
- Evaluation Committee: Names or roles of individuals involved in the evaluation process
- Expected Decision Date: Anticipated date for the evaluation results or contract award decision
4. Follow-Up Actions:
- Follow-Up Date: Date for follow-up actions or next steps
- Action Items: Specific tasks or actions to be taken (e.g., clarification requests, additional documentation submission)
- Assigned To: Person responsible for each follow-up action
5. Outcome:
- Outcome of Evaluation: Final decision (e.g., awarded, not awarded, pending decision)
- Contract Award Details: Contract details if awarded (e.g., start date, duration, value)
6. Notes and Comments:
- Notes: Additional comments or updates related to the tender submission or evaluation process
- Attachments: Links or references to related documents (e.g., tender documents, correspondence)
7. Reporting and Analysis:
- Tracking Reports: Generate reports to track overall tender submission performance, success rates, and areas for improvement
- Analysis: Analyze trends and patterns in tender outcomes to inform future bidding strategies and decision-making
Guidelines for Use:
- Customize the template fields to align with specific tender tracking requirements and organizational preferences.
- Update the template regularly to reflect real-time information and progress for each tender submission.
- Share the tracking template with relevant team members to ensure transparency and collaboration in tender management processes.
This structured Tender Submission Tracking Template serves as a valuable tool for SayPro to monitor and manage multiple tender submissions efficiently, ensuring proactive follow-up and strategic decision-making in government procurement opportunities.
Leave a Reply