SayPro Tender Identification

Tasks to Be Done for the Period: Week 1: Conduct research and identify relevant tenders that align with SayPro’s capabilities

Week 1:

1. Tender Identification

• Objective: Conduct research and identify relevant tenders that align with SayPro’s capabilities from the SayPro Monthly January SCMR-1 and SayPro Quarterly Project Proposal and Tender Support documents.

Tasks:

• Review SayPro Monthly January SCMR-1 and SayPro Quarterly Project Proposal and Tender Support Documents:
  • Thoroughly go through the contents of both documents to understand the types of tenders listed, the specific requirements, and the qualifications needed.
  • Identify the scope of work for each tender, focusing on projects that align with SayPro’s expertise.
  • Cross-reference previous tender opportunities from the last quarter to assess whether similar tenders are available again.
• Market Research for Tender Opportunities:
  • Research external sources (online tender portals, government websites, industry publications) to find additional tender opportunities that may not be included in the internal documentation but align with SayPro’s capabilities.
  • Identify government and private sector tenders, specifically those in the sectors SayPro is focusing on (e.g., IT services, project management, consulting).
• Preliminary Tender Matching:
  • Compile a list of tenders that seem promising and align with SayPro’s expertise, ensuring they match the company’s technical and operational capabilities.
  • Prioritize tenders based on deadlines, scope, and alignment with SayPro’s strengths.
• Internal Coordination:
  • Set up a meeting with SayPro’s relevant departments (e.g., Sales, Marketing, Operations, Finance) to review the identified tenders and confirm the feasibility of bidding.
  • Share the preliminary list of tenders with senior management for approval and further input.
• Documenting and Organizing:
  • Maintain a structured database or spreadsheet of identified tenders, detailing the tender name, issuing authority, deadline, and requirements.
  • Include a summary of why each tender was shortlisted, ensuring that key factors like budget, sector, and services offered are clearly indicated.

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End of Week 1 Task Outcome:

• A refined list of tenders identified and confirmed to align with SayPro’s strengths.
• A well-organized tender identification document/database to guide the bidding process in the coming weeks.