SayPro Support in the submission of at least 5 major tenders

SayPro Target for the Quarter

Objective:
To provide administrative and strategic support in the preparation and submission of a minimum of 5 major tenders during the quarter, in alignment with the SayPro Monthly SCMR-1: SayPro Monthly Administrative Support for Tendering Process framework.

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Detailed Breakdown of Target

1. Scope of Support Provided

• Tender Identification: Collaborate with the business development and procurement units to identify at least 5 high-value, strategically aligned tender opportunities from both public and private sector sources.
• Documentation Preparation: Ensure that all required administrative documentation, such as company registration certificates, tax clearance certificates, B-BBEE certificates, and director ID copies, are updated and readily available for each submission.
• Compliance Checklists: Utilize SayPro’s standardized SCMR-1 compliance checklist to verify that all sections of each tender are addressed and meet the bid requirements.
• Coordination & Scheduling: Maintain a submission calendar to manage internal review deadlines, external submission timelines, and follow-up milestones.
• Proofreading & Quality Control: Ensure accuracy and professionalism in the compilation and formatting of tender documents, including proofreading narratives, financials, and attachments.

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2. Monthly Milestones

Month	Activities Planned	Expected Output
January	Identification of suitable tenders, update of administrative templates and checklists	At least 2 tenders identified and prepped
February	Drafting and packaging of tenders, first round of internal reviews	Submission of 2 complete tenders
March	Final tender submissions and start of post-submission tracking	Submission of 3 more tenders (total = 5)

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3. Performance Indicators

• Quantity Target: Minimum of 5 tenders fully submitted within the quarter.
• Quality Assurance: 100% compliance with tender requirements as verified by the SCMR-1 checklist.
• Timeliness: All submissions delivered before respective closing dates.
• Impact Tracking: Monitor progress of submitted tenders (e.g., shortlist status, clarification requests) to gauge impact and readiness for next phase.

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4. Risks and Mitigation

Risk	Mitigation Strategy
Delayed access to required documents	Maintain an up-to-date central repository of standard compliance documents
Misinterpretation of tender requirements	Engage early with procurement officers or issue clarifying queries
Technical difficulties during submission (e.g., online portals)	Perform test submissions and maintain alternative internet connections

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5. Expected Outcomes

• Enhanced organizational readiness for competitive bidding.
• Improved efficiency and consistency in tender responses through SCMR-1 methodology.
• Strengthened institutional capacity to secure large-scale funding or project opportunities.