SayPro Risk Assessment Template

A standardized template for identifying, evaluating, and addressing legal risks associated with tenders and bids

📘 Template Structure & Detailed Sections:

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1. Document Information

• Template ID: SCMR-1/RISK-TPL-2025
• Document Version: v1.0 (January 2025)
• Prepared by: [Name, Position]
• Department/Unit: [Specify]
• Bid/Tender Reference No.: [Insert reference]
• Date Created: [Insert Date]
• Submission Due Date: [Insert]

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2. Project/Bid Summary

• Tender Title:
• Client or Issuing Authority:
• Bid Value (Estimate):
• Project Duration:
• Scope Overview:
• Primary Stakeholders:
• Legal Advisor Assigned:

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3. Legal Risk Identification Table

Risk Category	Description of Risk	Likelihood (Low/Medium/High)	Impact (Low/Medium/High)	Mitigation Strategy	Responsible Person
Contractual Risk	Ambiguities in contract terms or unclear obligations	Medium	High	Legal team to review and suggest clause amendments	Legal Advisor
Regulatory Risk	Non-compliance with procurement or sector-specific laws	High	High	Regulatory checklist to be followed; legal compliance sign-off required	Compliance Officer
Liability Risk	Exposure to penalties or damages in case of performance failure	Medium	High	Include limitation of liability and indemnity clauses	Bid Manager
Intellectual Property Risk	Misuse or loss of IP during bid or project execution	Low	Medium	IP protection clause to be included; NDA signed by all parties	Legal Counsel
Data Privacy Risk	Breach of POPIA or GDPR obligations in tender process	Low	High	Data handling policy and privacy clause to be attached	IT & Compliance
Labour Law Risk	Non-compliance with labour laws or subcontractor disputes	Medium	Medium	Labour compliance certification and fair employment terms	HR/Legal Team
Corruption or Ethics Risk	Bribery, undue influence, or conflict of interest	Low	Very High	Ethics declaration, anti-bribery clause, and director declarations	Ethics Officer

Additional rows can be added to reflect specific bid requirements, geographic location, or client expectations.

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4. Risk Scoring Summary

Score Type	Description	Scale
Likelihood Score	The chance of the risk occurring	Low (1), Medium (2), High (3)
Impact Score	The severity of consequence if the risk occurs	Low (1), Medium (2), High (3)
Risk Rating	Likelihood × Impact	1–3 = Low, 4 = Medium, 6–9 = High

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5. Risk Treatment Plan

• Risks Categorized as High: [List risks requiring immediate intervention]
• Assigned Mitigation Actions: [Describe the steps taken or planned]
• Timeline for Risk Mitigation: [Specify dates/deadlines]
• Monitoring Responsibility: [Assign a team or role]
• Follow-up Required: ✅ Yes / ❌ No

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6. Legal Review Notes

Conducted by SayPro Legal & Compliance Services

• Review Date: [Insert Date]
• Reviewed By: [Name]
• Legal Observations:
  • [Insert 2–3 legal notes or flags]
• Recommendations:
  • [Insert actionable legal advice or clause modifications]
• Legal Sign-off: ✅ Approved / ❌ Revisions Needed

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7. Declaration and Signatures

“We confirm that a legal risk assessment has been conducted in line with SayPro’s Risk Management Framework. The identified risks have been evaluated and appropriate mitigation strategies have been proposed.”

• Project/Bid Manager
  • Name:
  • Signature:
  • Date:
• Legal Advisor
  • Name:
  • Signature:
  • Date:
• Compliance Officer
  • Name:
  • Signature:
  • Date: