SayPro Quotation Template

Templates to Use: Quotation Template: A professional and standardized document format that includes sections for product/service details, pricing, terms and conditions, and delivery schedules

[SayPro Logo]
SayPro Solutions
Address: [Insert Address]
Phone: [Insert Contact Number]
Email: [Insert Email Address]
Website: [Insert Website URL]

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QUOTATION

Quotation Number: [Insert Quotation Number]
Date Issued: [Insert Date]
Valid Until: [Insert Expiry Date]
Quotation Prepared By: [Insert Name]
Customer Name: [Insert Customer’s Name]
Customer Address: [Insert Customer’s Address]
Customer Contact Information: [Insert Customer’s Contact Info]

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1. Introduction

This quotation is provided by SayPro Solutions for the requested product/service(s). It contains a detailed breakdown of the proposed products/services, their pricing, terms and conditions, and expected delivery schedules. Please review the details below and confirm acceptance of this offer.

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2. Product/Service Details

The following table provides the specifics of the products and/or services that are being quoted:

Item No.	Description of Product/Service	Quantity	Unit Price	Total Price
001	[Product/Service Name]	[Quantity]	[Price per Unit]	[Total Price]
002	[Product/Service Name]	[Quantity]	[Price per Unit]	[Total Price]
003	[Product/Service Name]	[Quantity]	[Price per Unit]	[Total Price]

Note: For services, specify the service duration or milestones as applicable.

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3. Pricing Summary

Here, the total cost of the quotation is summarized:

Description	Amount
Subtotal	[Subtotal Amount]
Taxes (e.g., VAT)	[Tax Amount]
Shipping/Delivery	[Shipping Cost]
Total Amount	[Total Cost]

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4. Terms and Conditions

Please note the following terms and conditions that apply to this quotation:

1. Payment Terms: [Specify payment terms, e.g., 30% deposit upon approval, remaining balance due on delivery].
2. Validity: This quotation is valid for [X] days from the date of issue.
3. Delivery Schedule: The estimated delivery time for products/services is [X] weeks/days from receipt of order confirmation.
4. Warranty: Products are covered by a [X]-year warranty against manufacturing defects, beginning from the delivery date.
5. Cancellation Policy: Any cancellations made after [X] days of confirmation will incur a [cancellation fee] of [X]% of the total quotation value.
6. Additional Costs: Any extra charges (such as additional shipping, customization, or on-site services) will be added to the final invoice.
7. Limitation of Liability: SayPro Solutions is not responsible for any indirect or consequential damages arising from the use of the quoted products/services.
8. Governing Law: This agreement will be governed by the laws of [jurisdiction].

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5. Delivery and Shipping Schedule

Estimated delivery and shipping times for the quoted products/services are as follows:

Item No.	Description	Estimated Delivery Date	Shipping Method	Additional Notes
001	[Product/Service Name]	[Insert Date]	[Insert Shipping Method]	[Any special conditions or instructions]
002	[Product/Service Name]	[Insert Date]	[Insert Shipping Method]	[Any special conditions or instructions]

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6. Acceptance

By signing below, you confirm acceptance of the terms, pricing, and conditions outlined in this quotation:

Authorized Customer Signature: _______________________
Name: [Insert Name]
Title: [Insert Title]
Date: [Insert Date]

Authorized SayPro Representative Signature: _______________________
Name: [Insert Representative’s Name]
Title: [Insert Title]
Date: [Insert Date]

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7. Contact Information

For any further queries or to accept this quotation, please contact us at:

SayPro Solutions
Phone: [Insert Contact Number]
Email: [Insert Contact Email]

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8. Additional Notes

• This section can be used to include any custom notes, remarks, or additional instructions specific to the customer’s needs.
• [Example: “This quotation includes a discount for early payment, valid until [insert date].”]

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Thank you for choosing SayPro Solutions. We look forward to doing business with you.

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This SayPro Quotation Template can be customized based on the products and services you provide, and it can be tailored further to include specific client requirements. It offers clarity and structure, ensuring that all relevant details are captured and easily referenced. This format also ensures that both parties are on the same page regarding pricing, terms, and timelines, thus reducing the chance of misunderstandings.