Saypro Proposal for the Supply and Delivery of Various Vehicles and Trucks Contract Period: 36 Months (“As and When Required” Basis)

Ref: E1226DXEAL

1. Executive Summary
   SayPro (South African Youth Projects) is pleased to submit this proposal to serve as a qualified service provider for the supply and delivery of various vehicles and trucks within the Gauteng Cluster on an “as and when required” basis for a period of 36 months. SayPro is a 100% black youth-owned enterprise, equipped with nationwide logistics capabilities, a wide supplier network, and a strong commitment to quality, compliance, and client satisfaction.
2. Background
   SayPro understands the essential role reliable transportation plays in delivering public services, enabling infrastructure development, and sustaining operations across departments and agencies. This proposal is a response to your requirement for a strategic partner who can deliver high-performance vehicles and trucks—on demand, on time, and within budget.
3. Objectives
   To ensure timely delivery of new, roadworthy vehicles and trucks based on client specifications.

To maintain full compliance with all South African transport, licensing, safety, and emissions regulations.

To provide efficient, cost-effective procurement solutions through a flexible, scalable supply model.

To ensure seamless support, after-sales service, and maintenance coordination.

4. Scope of Work
   SayPro will provide supply and delivery services for the following vehicle classes:

4.1. Vehicle Categories
Category Examples
Passenger Vehicles Sedans, Hatchbacks, SUVs
Light Commercial Vehicles Single & Double Cab Bakkies, Vans
Medium-Duty Trucks Dropside, Tipper, Panel Vans (1–5 ton)
Heavy-Duty Trucks Flatbed, Crane Trucks, Box Trucks (6–8+ ton)
Specialized Units (On Request) Aerial Platforms, Mobile Workshops, Water/Fuel Tankers

All vehicles will be supplied new from OEM-approved dealers, complete with:

Registration and licensing

Certificate of roadworthiness

Delivery to specified locations in Gauteng

Standard accessories and safety features

Owner’s manuals and warranty documentation

5. Delivery Model
   Deliveries will be managed under an “as and when required” call-off model based on official purchase orders.

5.1. Delivery Timelines
Vehicle Type Estimated Lead Time
Passenger Vehicles 7–14 working days
Light Commercial Vehicles 10–20 working days
Medium/Heavy Trucks 20–30 working days
Specialized Vehicles Subject to customization and availability

SayPro maintains partnerships with multiple OEMs and dealerships to ensure rapid turnaround and backup availability in the event of supply delays.

6. Compliance and Quality Assurance
   SayPro guarantees:

Compliance with SABS, NRCS, RTMC, and OEM standards

Pre-delivery inspections and QA checks

Full documentation and licensing in client’s name

Vehicles delivered ready for immediate use

7. After-Sales Support
   Each vehicle will come with:

Manufacturer warranty (3 years or 60,000 km minimum)

Access to accredited service centres

Optional service and maintenance plans

Technical support and guidance for end-users

Emergency parts replacement facilitation

8. Pricing Structure
   SayPro offers a flexible pricing model based on:

Base model vehicle price

Optional extras (e.g. tow bars, canopies, decals)

Delivery and documentation fees

A detailed price list will be submitted with each official request. SayPro’s pricing is competitive and reflects value for money, made possible through strategic relationships with national OEMs and suppliers.

9. Contract Period and Terms
   Contract Duration: 36 Months from the date of award

Service Basis: “As and When Required”

Region: Gauteng Cluster (all designated delivery sites)

10. Project Management and Client Support
    SayPro will appoint a dedicated Fleet Project Manager and support team responsible for:

Order tracking and fulfillment

Communication with client representatives

Performance monitoring and compliance reporting

Escalation and resolution of service issues

Monthly or quarterly review meetings will be arranged to assess performance and manage expectations.

11. Risk Mitigation
    SayPro has in place:

A multi-supplier network to prevent delivery failures

Backup inventory agreements with key dealerships

Dedicated logistics tracking system

Insurance for all vehicles during transport

12. SayPro Company Credentials
    Attribute Description
    Company Name SayPro
    Ownership 100% Black Youth-Owned
    B-BBEE Status Level 1
    Tax Clearance Compliant
    Experience Fleet supply, government logistics, transport services
13. Conclusion
    SayPro is excited about the opportunity to partner with your department to deliver vehicles and trucks that meet your operational and strategic needs. Our value lies not just in supplying vehicles but in ensuring reliable service, transparent communication, and a professional client experience.

We trust this proposal meets your expectations and welcome the opportunity to proceed to the next stage of engagement.

Submitted by:
SayPro
📧 Email: [info@saypro.online]
📞 Tel: [011 071 1903]
🌐 Website: www.saypro.online
📍 Gauteng Regional Office: [Midrand – Johannesburg – 1685]