Ref: Q74-2024/25
- Executive Summary
SayPro (South African Youth Project) is pleased to submit this quotation proposal for the once-off supply and delivery of top retrieval files to support the operations of the Municipal Health Services Section. This proposal details our capacity, understanding of the requirements, and competitive pricing for the successful and timely delivery of high-quality top retrieval files. We commit to aligning with all specified municipal procurement standards and delivery timelines. - Company Background
SayPro is an established organization offering a range of products and services across South Africa, including procurement and supply chain solutions to public and private sector institutions. With extensive experience in government supply contracts and a strong network of local manufacturers and distributors, we ensure reliable, quality, and cost-effective solutions.
Our Key Strengths:
BBBEE Level 1 Contributor
Proven track record in public sector supply
Competitive pricing and excellent turnaround times
Commitment to quality and compliance
Nationwide delivery capability
- Understanding of the Scope
We understand that the Municipal Health Services Section requires a once-off delivery of Top Retrieval Files to support their administrative and record-keeping functions. These files are crucial for efficient document management and must meet specific quality and functionality standards.
Specification Summary (as understood):
Type: Top Retrieval Files
Material: Durable manila board (250gsm or higher)
Size: A4 standard
Features: Pre-punched, with metal fasteners (or suitable alternative)
Colour: Assorted or as specified
Quantity: [Insert number of units required – or state “To be confirmed by the municipality”]
Packaging: Bundled in packs of 50/100, clearly labelled
Delivery: Once-off delivery to [insert delivery address or location]
- Proposed Delivery Plan
Activity Timeline
Confirmation of Purchase Order Within 1 business day
Procurement and Quality Control 3–5 business days
Packing and Dispatch 1–2 business days
Final Delivery Within 7 business days
Total Turnaround Time: Approx. 7 working days from receipt of order.
All deliveries will include:
Delivery Note
Tax Invoice
Contact details for after-sales support
- Compliance and Supporting Documents
SayPro will provide the following documentation upon award or as requested:
Valid BBBEE Certificate
Company Registration Documents
Tax Clearance Certificate / PIN
CSD Summary Report
Proof of Address
Bank Confirmation Letter
Signed SBD Forms (if applicable)
- Contact Details
Company Name: SayPro
Phone Number: [011 071 1903]
Email Address: [info@saypro.online]
Website: www.saypro.online - Declaration
We, the undersigned, hereby declare that the information contained in this proposal is accurate, that SayPro is capable of fulfilling the delivery as outlined, and that we are committed to upholding the quality and service standards expected by the Municipality.
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