SayPro Proposal for the Appointment of a Service Provider To Manage the Implementation of Editing, Printing, and Binding of Business Continuity Plans (BCPs)For a Period of One (1) Month.

Ref: RFQ05/02/2025

1. Introduction
   SayPro (South African Youth Projects) is a leading development-focused organization that provides training, project management, and institutional support across multiple sectors. As part of our business resilience efforts, we are in the process of finalizing our Business Continuity Plans (BCPs) and require the services of a qualified provider to manage the editing, printing, and binding of these critical documents.

SayPro hereby invites experienced and capable service providers to submit a proposal for the editing, printing, and professional binding of finalized BCP documents over a project duration of one (1) month.

2. Objectives
   The objective of this project is to ensure that SayPro’s BCPs are:

Professionally edited for clarity, grammar, formatting consistency, and accuracy

Printed in high quality and in accordance with specified document standards

Professionally bound and delivered to SayPro’s designated offices within the set timeframe

This initiative is essential for ensuring that SayPro’s BCPs are formally documented, accessible, and ready for activation in the event of business disruptions.

3. Scope of Work
   The appointed service provider will be required to:

Edit:

Proofread and edit BCPs (approx. [insert estimated number of pages]) for structure, grammar, and consistency

Ensure alignment with SayPro branding, formatting, and document style guidelines

Make necessary corrections and finalize layout before printing

Print:

Print copies of each BCP in high-quality format (colour and/or black and white, depending on content)

Provide both softcopy (PDF) and hardcopy versions of the final edited BCPs

Bind:

Professionally bind each copy using appropriate binding methods (e.g., ring binding, perfect binding, or hardcover, as specified by SayPro)

Label each BCP clearly and include covers and dividers as necessary

Delivery:

Package and deliver the final bound documents to SayPro’s designated address

Ensure delivery within the agreed one-month timeframe

4. Duration
   The contract will be valid for a period of one (1) month, commencing on the date of appointment. All work must be finalized and delivered within this period.
5. Deliverables
   Professionally edited and formatted BCP documents

Printed and bound copies of each BCP (quantity to be confirmed)

Digital master copies of all documents

Completion and delivery report

6. Minimum Requirements
   Interested service providers must:

Have proven experience in editing and publishing business or technical documents

Possess high-quality printing and binding capabilities

Demonstrate the capacity to complete similar assignments within tight timeframes

Provide references for at least three similar past projects

Have the capability to manage logistics and delivery within the agreed period

7. Evaluation Criteria
   Proposals will be evaluated based on the following:

Evaluation Criteria Weight
Relevant Experience and Track Record 30%
Quality of Proposal and Methodology 25%
Pricing and Cost-Effectiveness 20%
Turnaround Time and Delivery Plan 15%
References and Client Testimonials 10%

8. Proposal Submission Requirements
   Interested service providers must submit:

Company profile and track record

Team qualifications (editors, designers, and print specialists)

Detailed methodology and implementation plan

Quotation with detailed cost breakdown

Proposed delivery schedule

Examples of similar work completed

Tax clearance certificate and relevant business registration documents

9. Submission Details
   Proposals should be submitted by [Insert Deadline Date] via email to:

SayPro Procurement Office
Email: [info@saypro.online]
Subject: Proposal – Editing, Printing, and Binding of BCPs

Late submissions will not be considered.

10. Contact Information
    For queries or additional information, please contact:

SayPro Programmes Office
Email: [SayProBiz@gmail.com]
Phone: [011 071 1903]
Website: www.saypro.online

11. Conclusion
    SayPro looks forward to appointing a reliable, efficient, and professional service provider to manage this critical documentation project. This proposal invites interested parties to demonstrate their capacity and commitment to supporting SayPro’s business continuity readiness through excellent editorial and production services.