Ref: BID – 2589G
1. Executive Summary
SayPro is pleased to submit this proposal for the supply and delivery of office furniture and equipment in response to City Power – Johannesburg Bid 2589G. SayPro is a 100% black-owned, youth-led company committed to service excellence, compliance, and empowerment. We offer a wide range of SABS-compliant office furniture and modern equipment suitable for administrative, executive, and operational workspaces.
This proposal outlines our ability to deliver high-quality, durable, and ergonomically designed office furniture with full logistical support and after-sales service.
2. Understanding of Scope of Work
City Power requires a reliable service provider to supply and deliver various office furniture and equipment items on an as-needed basis. These may include (but are not limited to):
- Desks (standard, executive, L-shape)
- Office chairs (task, visitor, ergonomic, executive)
- Filing cabinets and cupboards
- Meeting tables and boardroom furniture
- Bookcases, drawers, lockers, and pedestals
- Office equipment: shredders, laminators, printers, whiteboards, etc.
SayPro proposes to deliver these items fully assembled (or install on-site), with warranty protection, and in line with specified lead times.
3. Product Range and Specifications
Furniture Categories
| Item | Description | Material & Finish | Warranty |
|---|---|---|---|
| Executive Desks | 1800 x 900mm with modesty panel & cable ports | Veneered or melamine laminate | 5 years |
| Task Chairs (Ergonomic) | Adjustable height, back support, castors | Mesh/fabric with gas lift | 3 years |
| Filing Cabinets (4-Drawer) | Lockable, smooth glide drawers | Steel with powder coat finish | 5 years |
| Boardroom Table | 12-seater oval, cable management cut-outs | Oak/Mahogany veneer | 5 years |
| Bookshelves & Cabinets | Adjustable shelving, lockable doors | High-pressure laminate | 3 years |
Office Equipment
| Equipment Type | Brand/Model Options (or Equivalent) | Features | Warranty |
|---|---|---|---|
| Shredders | Fellowes, Rexel, or equivalent | Cross-cut, 20+ sheets per load | 2 years |
| Laminators | GBC, Leitz, or equivalent | A3/A4 dual mode | 2 years |
| Whiteboards | Magnetic/dry-erase, various sizes | Aluminium frame with tray | 3 years |
Note: All furniture meets ergonomic and occupational health standards in accordance with SABS and ISO guidelines.
4. Delivery and Lead Times
- Standard Lead Time (In-Stock Items): 5 – 7 working days from order.
- Custom Orders / Bulk Requests: 14 – 21 working days.
- Delivery Mode: All items delivered directly to City Power premises, unpacked, assembled (if applicable), and quality-checked on-site.
Logistics: SayPro maintains warehouse and transport capabilities in Johannesburg to ensure prompt and secure delivery.
5. Quality Control and After-Sales Support
- Quality Assurance: All products inspected prior to dispatch.
- Returns & Defects Policy: 7-day free return for defects; replacements within 5 working days.
- Warranty Management: All warranties are manufacturer-backed and documented.
- Maintenance Support: On-call technician for minor repairs and servicing of chairs and equipment (contractual basis optional).
6. Pricing Structure (Sample Extract)
| Item Description | Unit Price (ZAR, excl. VAT) | Quantity Available | Lead Time |
|---|---|---|---|
| Executive Desk (1800mm) | R4,500.00 | 100+ | 7 days |
| Ergonomic Task Chair | R2,100.00 | 150+ | 5 days |
| 4-Drawer Filing Cabinet | R3,800.00 | 80+ | 5 days |
| A3 Laminator | R2,950.00 | 50+ | 10 days |
| Lockable Bookcase | R2,200.00 | 70+ | 7 days |
Note: Final pricing to be confirmed based on quantities per purchase order. All pricing is valid for 90 days and includes delivery and installation within Johannesburg.
7. Compliance and Documentation
SayPro undertakes to submit the following mandatory documents as required by the Bid 2589G:
- Completed and signed City Power tender forms
- Valid SARS Tax Clearance Certificate / PIN
- Original Certified B-BBEE Certificate or Sworn Affidavit
- Proof of Registration on the Central Supplier Database (CSD)
- Company profile and relevant references
- Bank confirmation letter and valid COIDA registration
- Signed pricing schedule and technical specifications
- Declaration of interest and municipal billing account
8. Empowerment and Local Economic Participation
SayPro is committed to the transformation goals of South Africa and City Power’s procurement objectives through:
- 100% Black Youth Ownership
- 80% of staff from local communities in Gauteng
- Sourcing from local furniture manufacturers and distributors
- Inclusion of youth and women in logistics, delivery, and support roles
9. Conclusion
SayPro offers City Power a reliable, flexible, and compliant solution for the supply and delivery of office furniture and equipment under Bid 2589G. With strong local capacity, a proven track record, and a deep commitment to quality and empowerment, we look forward to becoming a trusted partner in furnishing and equipping your workspaces.
We welcome the opportunity to present samples, clarify technical specifications, or host a product demonstration session upon request.
Leave a Reply