A template that helps break down pricing and financial considerations clearly and concisely
1. Header Section:
Client Name:
Date:
Proposal Title: SayPro Quarterly Proposal Development – January SCMR-1
Prepared By: SayPro Finance Team
Version: 1.0
2. Summary of Services Provided:
- Service Description: Comprehensive proposal development, including research, drafting, editing, and finalization for quarterly project submissions.
- Scope of Work:
- Consultation with key stakeholders to gather requirements
- Creation of proposal outlines
- Writing and editing the proposal
- Coordination with graphic design (if applicable)
- Submission and post-submission support
- Optional: Follow-up meetings for proposal refinement
3. Pricing Breakdown:
A. Fixed Costs:
These are the set costs that will not change regardless of the scope of work within the agreed parameters.
| Item Description | Unit Price | Quantity | Total Cost |
|---|---|---|---|
| Proposal Consultation | $500 | 1 | $500 |
| Proposal Drafting | $2,000 | 1 | $2,000 |
| Proposal Editing | $1,000 | 1 | $1,000 |
| Graphic Design (Optional) | $750 | 1 | $750 |
| Final Proposal Review | $500 | 1 | $500 |
| Total Fixed Costs | $4,750 |
B. Variable Costs:
These are the costs that will fluctuate depending on the complexity, number of pages, or additional services requested by the client.
| Item Description | Unit Price | Quantity | Total Cost |
|---|---|---|---|
| Additional Consultation Hours | $150/hr | 5 hours | $750 |
| Additional Proposal Revisions | $200/hr | 3 hours | $600 |
| Travel Expenses (if applicable) | Varies | 1 trip | $300 (estimated) |
| Total Variable Costs | $1,650 |
4. Payment Schedule:
- Initial Deposit: 30% upon contract signing
- Amount Due: $1,425 (30% of $4,750)
- First Milestone Payment: 40% upon delivery of draft
- Amount Due: $1,900
- Final Payment: 30% upon final approval and submission of proposal
- Amount Due: $1,425
- Additional Variable Costs: Due upon completion of any additional work or services provided
5. Terms & Conditions:
- Payment Methods Accepted:
- Bank transfer, check, or credit card
- Late Payment Fees:
- A late fee of 1.5% per month will be applied to overdue invoices.
- Scope Change:
- Any scope change or additional work outside of the original proposal will be subject to a revised pricing agreement and will be added to the final invoice.
- Refund Policy:
- Refunds are not available once work has commenced, unless explicitly agreed upon.
6. Additional Notes:
- Proposal Revision Requests:
- The client is entitled to two rounds of revisions for the proposal draft. Any further revisions will incur additional fees based on the hourly rate.
- Optional Add-ons:
- Graphic design and custom branding: $750
- Proposal review and feedback by external consultant: $500
- Estimated Project Completion Date: 30 days from the start date (assuming no delays).
7. Total Estimated Cost:
- Fixed Costs: $4,750
- Variable Costs (Estimated): $1,650
- Total Estimated Cost (Before Taxes and Additional Fees): $6,400
8. Final Notes:
This pricing template is designed to ensure that both parties have a clear understanding of all financial obligations and services provided. All pricing is subject to change based on project scope alterations or additional services requested. A final quote will be provided once the full scope of work is determined.
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