SayPro Legal Risk Assessments

Complete risk assessments for at least 5 tenders or proposals and identify at least 3 potential legal risks per document

Quarterly Target:

• Minimum of 5 tenders or proposals to be fully assessed.
• Identify and document at least 3 legal risks per tender/proposal.

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Assessment Scope:

For each of the 5 selected tenders/proposals, the legal risk assessment will cover the following key areas:

1. Contractual Clauses
   • Liability provisions
   • Indemnification terms
   • Penalty clauses and breach implications
2. Regulatory Compliance
   • Sector-specific regulations (e.g., public procurement, labor law, B-BBEE)
   • Compliance with South African laws and SayPro’s internal policies
3. Intellectual Property (IP) Concerns
   • Usage rights, licensing, and proprietary information
   • Risk of IP infringement or exposure of confidential information
4. Jurisdictional and Dispute Resolution Terms
   • Governing law inconsistencies
   • Unfavorable dispute resolution mechanisms (e.g., arbitration clauses in foreign jurisdictions)
5. Risk of Ambiguity or Misinterpretation
   • Vague deliverables or timelines
   • Undefined roles and responsibilities
   • Payment and penalty terms lacking clarity

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Deliverables for Each Tender/Proposal:

1. Legal Risk Assessment Report including:
   • Executive summary of risks
   • Description of the proposal/tender
   • Risk matrix (Likelihood vs. Impact)
   • Recommendations for mitigation or contract modification
2. Risk Register Update
   • Each identified legal risk must be logged in the Legal & Compliance Risk Register with associated control measures.
3. Management Briefing
   • Summary presentation to SayPro executive or procurement leadership detailing key findings and actionable insights.

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Examples of Potential Legal Risks (Minimum 3 per tender/proposal):

• Risk #1: Ambiguous termination clauses exposing SayPro to early contract cancellation without compensation.
• Risk #2: Proposal fails to comply with Preferential Procurement Regulations, creating a risk of disqualification.
• Risk #3: Liability for third-party subcontractors not clearly assigned, increasing SayPro’s legal exposure.
• Risk #4: IP ownership clauses assign all rights to the client, limiting SayPro’s reuse of developed materials.
• Risk #5: Dispute resolution clause mandates litigation in a foreign country, increasing costs and complexity.

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Reporting Timeline:

• Week 1–2: Identification of target tenders/proposals for review.
• Week 3–6: Complete legal reviews and prepare initial risk reports.
• Week 7: Update risk register and consolidate risk findings.
• Week 8: Present findings to management. Finalize and archive reports.

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Key Performance Indicators (KPIs):

• Completion of 5 legal risk assessments.
• Identification of 15+ distinct legal risks (3 per document minimum).
• Submission of 5 Legal Risk Reports and 1 consolidated Management Brief.
• 100% of risks logged in the Legal Risk Register with mitigation actions