SayPro Job Description & Tasks:
Reviewing Supplier Contracts and Agreements: Legal Compliance: Ensure all contracts comply with relevant laws, regulations, and industry standards. Work closely with the legal team to verify terms and conditions
Position Title: Supplier Contract Legal Compliance Manager (SCLCM)
Department: Supply Chain Management (SCM)
Reports To: Legal and Compliance Manager / SCM Director
Location: SayPro Headquarters (or remote, as applicable)
Job Type: Full-Time
Salary: Competitive, based on experience
Role Overview:
The Supplier Contract Legal Compliance Manager at SayPro is responsible for overseeing the legal compliance of supplier contracts and agreements. This position ensures that all contracts align with relevant laws, regulations, and industry standards while working in close collaboration with SayPro’s Legal department. The role extends to the management and oversight of contracts throughout the tendering, bidding, and proposal processes, ensuring that each contract maintains legal integrity and meets operational needs. Additionally, the position works closely with the SayPro Marketing Royalty team, ensuring that royalty agreements are structured and managed legally.
Key Responsibilities:
1. Legal Compliance of Supplier Contracts and Agreements:
- Contract Review for Legal Compliance: Conduct comprehensive reviews of supplier contracts to ensure all terms and conditions comply with applicable laws, regulations, and industry standards. Focus on key compliance areas such as data protection, intellectual property, labor laws, health and safety regulations, environmental regulations, and financial obligations.
- Collaboration with Legal Team: Work closely with SayPro’s Legal department to validate contractual terms, ensuring that all agreements meet the company’s legal obligations. Address any legal risks identified during contract reviews, ensuring the protection of SayPro’s interests.
- Update on Legal Changes: Stay informed on changes in laws, regulations, and industry standards that could affect contracts and agreements. Collaborate with the legal team to incorporate these changes into future supplier contracts.
- Documenting Compliance Standards: Maintain a comprehensive repository of compliance requirements, regulations, and contract clauses. Ensure that this repository is regularly updated to reflect new legal precedents or regulatory changes.
2. Overseeing Supplier Contracts and Agreements:
- Contract Monitoring: Oversee the lifecycle of supplier contracts, ensuring compliance with legal, financial, and operational terms throughout their duration. Track key milestones, including delivery dates, payment terms, and performance metrics, to ensure ongoing compliance.
- Amendments and Updates: In collaboration with legal teams, manage the process for amendments, extensions, or renewals of supplier contracts, ensuring that any changes comply with current legal standards and SayPro’s strategic goals.
- Audit and Risk Management: Perform regular audits of active supplier contracts to identify potential compliance risks, gaps in contract enforcement, or discrepancies in performance. Recommend improvements or corrective actions where necessary.
3. SayPro Tenders, Bidding, Quotations, and Proposals:
- Tender Documentation Compliance: Oversee the preparation and review of tender documents to ensure all terms and conditions are legally sound. This includes verifying that bidding instructions, qualifications, and evaluation criteria align with both SayPro’s policies and legal requirements.
- Bid Evaluation and Risk Assessment: Assist in evaluating supplier bids to ensure they adhere to legal standards. Collaborate with procurement and legal teams to identify any potential legal issues in the bids or quotations, ensuring suppliers meet all regulatory requirements.
- Contract Negotiations: Actively participate in contract negotiations with suppliers, providing legal expertise on acceptable terms and conditions. Ensure that all negotiated terms are legally compliant and mitigate any potential legal or financial risks.
4. SayPro Marketing Royalty SCM:
- Royalty Agreement Compliance: Collaborate with the Marketing Royalty SCM team to ensure that all royalty agreements with suppliers meet legal requirements. Review royalty terms for compliance with intellectual property laws, licensing regulations, and financial obligations.
- Royalty Audits and Reports: Monitor royalty payments and audits, ensuring that suppliers comply with the terms laid out in the agreements. Collaborate with legal teams to address any discrepancies or non-compliance issues regarding royalties or licensing fees.
5. Legal Risk Mitigation and Dispute Resolution:
- Risk Identification and Mitigation: Proactively identify potential legal risks within supplier contracts and agreements. Develop strategies and recommendations to mitigate identified risks, including adjustments to contract terms or additional clauses for protection.
- Dispute Resolution: Work closely with the legal team to resolve any legal disputes between SayPro and its suppliers. Provide guidance on the legal implications of potential disputes and recommend appropriate actions to resolve them in a way that minimizes risk to SayPro’s reputation and financial health.
- Litigation Support: In the event of litigation related to supplier contracts, provide legal compliance support to the legal team, helping to gather necessary documentation, interpret contract terms, and offer guidance on legal proceedings.
6. Documentation and Reporting:
- Legal Reporting: Prepare regular compliance reports for senior management, highlighting the status of supplier contracts, any legal issues or risks, and recommended actions for ensuring legal compliance. Ensure that all compliance documentation is thorough and well-organized.
- Maintain Record-Keeping Systems: Develop and maintain a robust record-keeping system for all supplier contracts, amendments, compliance checks, and communications. Ensure that these records are easily accessible for audits or legal reviews.
7. Cross-Functional Collaboration:
- Collaboration with SCM Teams: Work alongside SayPro’s procurement, supply chain management, and finance teams to ensure contracts meet business objectives while maintaining legal integrity. Provide training and legal guidance to non-legal teams regarding contract terms, compliance, and best practices.
- Vendor Communication: Maintain professional relationships with suppliers, ensuring that both parties are aligned on contract terms and compliance requirements. Offer guidance when suppliers seek clarifications on legal clauses or compliance issues.
Skills and Qualifications:
- Education:
- Bachelor’s degree in Law, Business Administration, Supply Chain Management, or related fields.
- A law degree (J.D. or equivalent) is highly preferred, or certification in contract management or legal compliance.
- Experience:
- At least 5-7 years of experience in contract management, legal compliance, or procurement, with a focus on supplier contracts.
- Extensive experience in reviewing, drafting, and negotiating contracts, with a deep understanding of relevant laws and regulations.
- Key Competencies:
- Legal Knowledge: In-depth understanding of contract law, regulatory compliance, and industry-specific legal requirements.
- Analytical Skills: Strong ability to analyze complex contract terms, identify potential risks, and recommend mitigating strategies.
- Communication Skills: Excellent written and verbal communication skills, with the ability to explain complex legal concepts to non-legal stakeholders.
- Attention to Detail: Ability to spot legal inconsistencies, errors, or compliance gaps within supplier contracts.
- Negotiation Skills: Expertise in negotiating contract terms that protect SayPro’s legal and business interests.
- Contract Management Software: Familiarity with contract management tools and software for tracking and managing supplier contracts.
- Personal Attributes:
- Proactive, organized, and able to manage multiple projects simultaneously.
- Strong problem-solving abilities and the capacity to work effectively under pressure.
- Collaborative mindset with the ability to work cross-functionally and maintain professional relationships with suppliers.
Work Environment:
- SayPro offers a collaborative and fast-paced work environment where legal compliance and risk management are critical.
- The role requires regular interaction with other departments, including procurement, marketing, finance, and legal teams, ensuring alignment on legal and operational goals.
- The position may offer both office-based and remote work options, depending on SayPro’s current work policies.
The Supplier Contract Legal Compliance Manager role at SayPro is crucial in ensuring that all supplier contracts are legally sound, mitigate risks, and align with business and regulatory requirements. Through meticulous contract review, collaboration with legal teams, and ongoing compliance monitoring, this position contributes to the stability and success of SayPro’s supplier relationships and overall business operations.
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