SayPro Hold training sessions for employees on key bidding strategies

Week 2 (01-08-2025 to 01-14-2025) – Bid Preparation and Strategy Development

Focus Area:

Strategic Capacity Building for Effective Bidding

Primary Objective:

Equip SayPro team members with knowledge and actionable skills for preparing winning bids, grounded in the best practices outlined in SayPro Monthly January SCMR-1.

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🔧 Tasks To Be Done:

✅ 1. Organize and Conduct Internal Training Sessions

• Description: Deliver structured training to all relevant departments (Procurement, Finance, Technical Teams, Project Managers) on competitive bidding strategies.
• Source Material: SayPro Monthly January SCMR-1: Best Practices in Bid Preparation and Procurement Strategy.
• Responsibility: Training Coordinator in collaboration with SCMR (Supply Chain Management & Resources) Division.
• Mode: Hybrid (In-person + Virtual on SayPro Learning Portal).
• Due Date: 10 January 2025.

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✅ 2. Develop Training Materials and Presentation Decks

• Description: Create training guides, case studies, and presentations tailored to SayPro’s operational context.
• Include:
  • Key insights from SCMR-1.
  • Case studies from successful previous bids.
  • Bid no-go/go decision matrix.
• Responsibility: Knowledge Management Team.
• Due Date: 08 January 2025 (prior to training sessions).

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✅ 3. Conduct Simulation Exercises

• Description: Facilitate live bidding simulations to practice RFP analysis, pricing strategy, and proposal writing under timed conditions.
• Objective: Reinforce real-world application of best practices.
• Responsibility: Training Lead + Cross-functional Team Leads.
• Schedule: 11–12 January 2025.

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✅ 4. Identify Bid Opportunities & Assign Responsibilities

• Description: Use outcomes of training to identify 3–5 upcoming real or sample opportunities from existing bid platforms.
• Action Points:
  • Assign teams to draft proposals.
  • Map internal deadlines.
• Responsibility: Bid Office + Procurement Lead.
• Due Date: 13 January 2025.

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✅ 5. Feedback and Reflection Session

• Description: End the week with a roundtable feedback session with participants and facilitators.
• Purpose: Review learnings, assess readiness for upcoming bids, and update internal process guidelines if needed.
• Responsibility: Head of Strategic Projects.
• Date: 14 January 2025.

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📊 Expected Outcomes:

• Improved bid team readiness and technical proposal quality.
• Standardized bid preparation approach across departments.
• Practical application of SCMR-1 best practices in live scenarios.