SayPro Financial Tracking and Reporting: Government Fund Expenditure Summary
Date: March 2025
Prepared for: SayPro Chief Development Officer
Subject: Financial Summary of Government Fund Expenditures – March 2025
1. Introduction:
This report provides a detailed financial summary of the expenditures for government funds allocated to SayPro’s soccer development initiatives. The financial tracking ensures that the funds are being spent according to the approved budget and align with the objectives set out for infrastructure development, program execution, and training materials. The goal of this report is to maintain transparency, accountability, and efficient use of resources.
2. Budget Overview and Allocation:
The government funds allocated for SayPro’s soccer initiatives in March 2025 amounted to R 15,000,000. The funds were allocated across three primary categories:
- Infrastructure Development: R 6,000,000
- Program Execution Costs: R 7,500,000
- Training Materials and Resources: R 1,500,000
3. Financial Breakdown:
3.1. Infrastructure Development (R 6,000,000)
Funds allocated to infrastructure development were used for the construction and maintenance of soccer fields, purchase of sports equipment, and improvements to existing facilities. Below is a detailed breakdown of the infrastructure expenses:
- New Soccer Field Construction: R 2,500,000
- Construction of three new soccer fields in underserved areas of Limpopo and Eastern Cape.
- Includes site preparation, turf installation, and basic facility setup (goalposts, field markings).
- Facility Upgrades: R 1,200,000
- Upgrades to local sports facilities in Gauteng, KwaZulu-Natal, and Western Cape, including lighting, seating, and locker room improvements.
- Sports Equipment: R 1,000,000
- Purchase of soccer balls, nets, cones, and training equipment to be distributed to various regions.
- Transportation for Rural Areas: R 1,300,000
- Purchase of two buses to transport players to and from training sessions and tournaments, specifically for rural areas where transportation is a major challenge.
- Maintenance and Repairs: R 1,000,000
- Ongoing maintenance costs for existing fields and facilities, including regular turf care, facility repairs, and general upkeep.
Total Infrastructure Development Expenditure: R 6,000,000
3.2. Program Execution Costs (R 7,500,000)
Program execution costs cover the day-to-day expenses necessary for the successful running of the soccer initiatives. This includes coaching fees, participant support, program management, and regional outreach efforts. The breakdown is as follows:
- Coaching Fees and Salaries: R 2,500,000
- Payment to 150 coaches and program facilitators across South Africa, including training fees and stipends for those delivering youth development programs.
- Participant Engagement and Support: R 2,000,000
- Direct support for 15,650 participants, including uniforms, transportation stipends, and nutritional support for players in remote areas.
- Regional Outreach and Community Engagement: R 1,500,000
- Costs related to regional marketing campaigns, community outreach, and organizing local soccer events and tournaments in underrepresented areas.
- Event and Tournament Costs: R 1,000,000
- Funding for local tournaments and skill camps across provinces. Includes venue rentals, transportation, catering, and logistics for participants and coaches.
- Program Management and Administration: R 500,000
- Costs associated with managing and overseeing the program, including office expenses, software for tracking participants, and staff administration.
Total Program Execution Costs: R 7,500,000
3.3. Training Materials and Resources (R 1,500,000)
Training materials and resources include educational content, equipment, and other resources used to develop the skills of both participants and coaches. This includes:
- Coaching Materials: R 600,000
- Development and production of training guides, online resources, and video tutorials for coaches and players. This also includes the costs for coach certification programs and skill development sessions.
- Player Development Kits: R 500,000
- Distribution of player kits, which include training jerseys, shorts, socks, and shoes. These kits are distributed to underprivileged communities to ensure all participants have access to basic equipment.
- Training Facility Resources: R 400,000
- Purchase of educational tools and equipment such as whiteboards, cones, and goal-setting software for both coaches and players to use in training.
Total Training Materials and Resources Expenditure: R 1,500,000
4. Total Expenditure Summary:
| Category | Expenditure (R) |
|---|---|
| Infrastructure Development | 6,000,000 |
| Program Execution Costs | 7,500,000 |
| Training Materials and Resources | 1,500,000 |
| Total Expenditure | 15,000,000 |
5. Conclusion:
The financial expenditure for government funds allocated to SayPro’s soccer initiatives in March 2025 has been fully accounted for and is in line with the approved budget. The funds have been appropriately allocated to key areas, including infrastructure development, program execution, and training materials, to ensure the continued success and expansion of the program.
All expenditures have been made in accordance with the plans laid out in the project proposal, with a clear focus on expanding accessibility to soccer for underserved communities, enhancing the quality of coaching, and improving sports infrastructure across South Africa. The detailed breakdown shows that each category is receiving the necessary resources to meet its objectives, while ensuring efficient management of public funds.
Next Steps:
- Continue monitoring the expenditures to ensure that all funds are used effectively and efficiently in the coming months.
- Prepare for a mid-year review to assess the ongoing financial health of the programs and identify any adjustments that may be required based on performance or changing needs.
- Begin preparing for the next round of funding requests, taking into account the lessons learned and areas for growth identified in this report.
Prepared by:
SayPro Financial Management Team
March 2025
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