Train participants on the importance of adhering to bid requirements, ensuring all submissions are compliant with rules and regulations
Training Objectives
- To raise awareness among participants about the critical nature of compliance in public and private procurement processes.
- To highlight the common pitfalls and consequences of non-compliance.
- To ensure participants understand the regulatory frameworks governing bid submissions, including national procurement laws, institutional policies, and specific tender documentation.
- To guide participants through the creation of checklists and internal controls to ensure compliance prior to submission.
Key Topics Covered
- Understanding Bid Specifications and Requirements
- Interpreting bid documents, scope of work, eligibility criteria, and submission guidelines.
- Decoding mandatory vs. non-mandatory requirements.
- The role of compliance checklists and pre-submission reviews.
- Common Compliance Mistakes
- Late submissions and format errors.
- Missing documentation or incomplete forms.
- Failure to meet technical or financial thresholds.
- Not responding to all questions or sections of the tender.
- Regulatory Framework and Legal Requirements
- Overview of applicable legislation such as PFMA, MFMA, and PPPFA.
- SayPro-specific procurement rules and ethical considerations.
- The importance of declarations, tax compliance, B-BBEE certification, and other statutory documents.
- Practical Application
- Participants completed a mock bid submission exercise using a real-world tender scenario.
- Peer reviews to identify compliance errors.
- Creation of a personalized compliance checklist tailored to the participant’s organization.
- Risk of Non-Compliance
- How non-compliant bids are disqualified at early stages, regardless of technical strength.
- Implications for organisational reputation and future bidding opportunities.
Outcomes and Feedback
Participants reported an increased understanding of how minor errors can lead to bid disqualification and appreciated the structured approach to ensuring compliance. The interactive elements, especially the hands-on bid simulation and compliance checklist creation, were highlighted as valuable tools to apply in real tender processes.
Recommendations for Ongoing Support
- Monthly refresher webinars focusing on updates in procurement legislation.
- Access to SayPro’s Bid Compliance Toolkit.
- Personalized compliance review support for SMEs and NPOs submitting bids to SayPro and other institutions.
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