SayPro Develop sample bids that employees can use for training purposes

Task: Develop Sample Bids for Employee Training

1. Review & Extract Insights from SCMR-1

• Assigned To: Strategy & Bidding Team Leads
• Deadline: January 9, 2025
• Actions:
  • Review SayPro Monthly January SCMR-1 document in full.
  • Highlight sections on:
    • Pricing models
    • Bid structuring techniques
    • Value propositions and differentiation strategies
    • Compliance checklists
    • Evaluation criteria insights
  • Identify 3-5 key best practices that can be embedded into training materials.

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2. Select Past Successful Bids for Reference

• Assigned To: Knowledge Management Coordinator
• Deadline: January 10, 2025
• Actions:
  • Retrieve at least 3 winning bids and 2 unsuccessful bids from the last 12 months.
  • Analyze and summarize:
    • What worked
    • What didn’t
    • How it aligns with January best practices
  • Document comparisons for internal knowledge use.

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3. Develop Three Sample Bids for Training Use

• Assigned To: Bid Strategy Development Team
• Deadline: January 12, 2025
• Deliverables:
  • 3 sample bids across different sectors (e.g., government, private sector, non-profit).
  • Each bid should include:
    • Executive summary
    • Technical proposal
    • Pricing section
    • Compliance checklist
    • Evaluation alignment matrix
  • All samples must integrate insights from SCMR-1 and prior bid evaluations.

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4. Design Accompanying Training Materials

• Assigned To: L&D (Learning and Development) Team
• Deadline: January 13, 2025
• Actions:
  • Create a slide deck and facilitator guide for each sample bid.
  • Include:
    • Discussion questions
    • Bid review rubrics
    • Group activity guidelines
  • Align with upcoming SayPro Bid Writing Workshops (Week 3).

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5. Review and Approval Process

• Assigned To: Senior Bid Manager & Compliance Officer
• Deadline: January 14, 2025
• Checklist:
  • Ensure sample bids are accurate, ethical, and in compliance with SayPro policies.
  • Approve content for distribution.
  • Provide written feedback for future improvements.

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🔄 Ongoing Monitoring

• Daily check-ins via Slack (Project #BID2025)
• Weekly debrief session scheduled for January 14, 2025, at 4:00 PM

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📁 Deliverables by End of Week 2:

• Annotated SCMR-1 summary
• Reference bid comparison report
• 3 finalized sample bids (PDF + editable formats)
• Training toolkit (slides, facilitator guide, evaluation forms)
• Final approval memo