Core Responsibilities:
1. Client Needs Analysis and Research
- Conduct in-depth research to understand each client’s operational context, procurement objectives, and industry standards.
- Analyze Request for Proposals (RFPs), Invitations to Tender (ITTs), Expressions of Interest (EOIs), and other bid documentation to extract key compliance and evaluation criteria.
- Liaise with internal departments, technical teams, and project managers to gather relevant inputs required for accurate and persuasive proposal writing.
2. Tender Writing and Proposal Development
- Lead the drafting, reviewing, and finalization of tender submissions, ensuring they meet all specified guidelines, technical standards, and deadlines.
- Structure proposals by aligning SayPro’s services and strengths to the client’s needs as defined in the bid documents.
- Draft cover letters, executive summaries, technical approaches, methodology sections, capability statements, and budget breakdowns.
- Maintain a library of standardized content, technical inserts, and compliance checklists sourced from the SayPro Monthly January SCMR-1 and updated quarterly templates.
3. Use of SayPro Monthly January SCMR-1 for Content Structuring
- Utilize the SayPro Monthly January SCMR-1 as a foundation for creating customized proposals, adapting its pre-drafted service descriptions, case studies, CVs, and past performance summaries.
- Extract and tailor sector-specific templates, pricing models, and scope descriptions to ensure submissions are aligned with client requirements.
- Ensure consistency of terminology, branding, and tone across all bid documents using SCMR-1 as the reference guide.
4. Quality Assurance and Compliance
- Perform final quality checks to ensure all submissions are compliant with technical and administrative requirements.
- Conduct internal audits against tender specifications using the SCMR-1-based compliance matrix.
- Ensure timely submission of bids in both physical and electronic formats, coordinating with relevant procurement platforms and SayPro logistics teams.
5. Reporting and Continuous Improvement
- Provide feedback and post-bid analysis to improve future tender success rates.
- Contribute to quarterly review meetings on tender performance, win/loss analysis, and content effectiveness.
- Update the SCMR-1 and related tender content database based on new client feedback and evolving sector requirements.
Key Outputs and Deliverables:
- Fully compliant and persuasive tender/proposal documents
- Accurate pricing schedules and technical annexures
- Updated SCMR-1-based templates tailored for various sectors
- Comprehensive bid submission checklists and audit reports
- Post-submission debriefing documents and lessons learned reports
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