SayPro Contract Review Forms

SayPro Documents Required from Employee:

Contract Review Forms: Documentation from legal or other internal teams confirming the review and approval of contracts

1. Contract Review Forms

• Purpose: These forms serve as official records to confirm that contracts have been reviewed, approved, and signed by the necessary stakeholders, including internal legal teams and/or management.
• Required Documentation:
  • Signed Contract Review Form: A form signed by the legal team or relevant department, confirming that the contract has undergone a thorough review.
  • Approval Records: Documentation (emails, memos, or internal reports) confirming the final approval of the contract, including any amendments or revisions.
  • Legal Team Confirmation: A statement from the legal department confirming compliance with regulatory standards and the company’s internal policies.
  • Internal Review Process Documentation: Any formalized documents describing the steps taken by the legal or other internal teams to review the contract. This could include checklists or notes on any revisions that were made prior to approval.

2. SayPro Monthly January SCMR-1

• Purpose: The SCMR-1 form serves as a monthly record detailing the performance, status, and any updates related to contracts and suppliers for SayPro. This document is a key part of monthly reporting.
• Required Documentation:
  • Completed SCMR-1 Form: The completed form, detailing the ongoing status of supplier contracts, agreements, and any other related activities or updates for the month of January.
  • Supplier Status Reports: Any accompanying reports that provide insight into supplier performance, adherence to contract terms, or delays/issues that have arisen.
  • Budget or Financial Impact Analysis: If relevant, an analysis that connects the status of contracts to financial performance, ensuring that contracts are being managed within budgetary constraints.

3. SayPro Monthly Contract Management

• Purpose: To oversee and manage the contracts between SayPro and suppliers, ensuring that all agreements are in compliance with internal policies and external regulations.
• Required Documentation:
  • Contract Review and Compliance Reports: Detailed reports showing that the contracts are being managed according to the terms set forth, including any issues with compliance.
  • Contract Renewal and Termination Notices: Documentation regarding the renewal or termination of any supplier agreements, including timelines, procedures followed, and any negotiations conducted.
  • Supplier Communication Logs: Logs of any communications with suppliers regarding contract updates, issues, or revisions, to demonstrate transparency and accountability in contract management.
  • Risk Management Plans: If applicable, documentation outlining how risks associated with specific contracts (e.g., non-compliance, financial risk) are being mitigated.

4. SayPro Tenders, Bidding, Quotations, and Proposals Office under SayPro Marketing Royalty SCMR

• Purpose: This document details the processes related to tendering, bidding, and proposals as part of SayPro’s marketing royalty activities, ensuring all activities follow established guidelines and legal requirements.
• Required Documentation:
  • Tender and Bidding Documentation: Official records of any tenders or bids, including the call for tenders, received bids, evaluation of proposals, and final selection. These documents should include a summary of decisions made and any factors influencing those decisions.
  • Quotations: A compilation of all supplier quotations submitted as part of the bidding process, including a breakdown of the pricing and services offered by potential suppliers.
  • Proposal Records: Documentation regarding any proposals submitted for marketing royalty projects or other relevant initiatives, with detailed information on the scope of work, proposed deliverables, and pricing.
  • Evaluation Criteria: A description of how proposals, tenders, and bids were evaluated, including scoring systems, decision-making processes, and any stakeholder inputs.
  • Award Confirmation: Official confirmation of the selection and awarding of contracts based on the bids or proposals received, ensuring that all decisions are well-documented and transparent.
  • Contractual Terms for Marketing Royalty SCMR: Specific terms and conditions related to marketing royalties that may be involved in the contracts, detailing payment terms, deliverables, and performance expectations.

General Requirements

• Timely Submission: All documents should be submitted on time as per SayPro’s monthly reporting requirements, ensuring that any contract or supplier management is fully updated by the end of each reporting period.
• Accuracy: Ensure that all information provided is accurate, up-to-date, and reflective of current contract statuses, tender processes, and internal approvals.

These documents collectively serve as the foundation for effective contract management and supplier relationship oversight, ensuring SayPro maintains legal compliance and operational efficiency in its engagements.