SayPro Contract Review and Drafting Log

A template for recording all changes made to contracts and agreements related to tenders, bids, and proposals

📌 2. Contract Review and Drafting Summary Table

#	Contract Title	Client / Partner	Type (Tender/Bid/Proposal)	Version No.	Date Reviewed / Drafted	Change Description	Reviewed By	Approved By	Status
1	[Title of Contract]	[Client Name]	Tender	v1.0	05 Jan 2025	Initial draft created	John D., Legal	Sarah M., Legal Director	Draft
2	[Title of Contract]	[Partner Org.]	Bid Proposal	v1.1	10 Jan 2025	Clause 5.2 updated per client feedback	John D.	Sarah M.	Reviewed
3	[Title of Contract]	[Gov Department]	Tender Submission	v2.0	15 Jan 2025	Full legal review and risk assessment completed	J. Moyo	Legal Committee	Approved

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📚 3. Detailed Change Log

Contract: [Insert Contract Title]

Client/Partner: [Insert Name]
Contract Type: Tender / Bid / Proposal
Initial Draft Date: [Date]
Last Updated: [Date]

Change History:

Version	Date	Section / Clause Modified	Change Summary	Reason for Change	Modified By	Reviewed By
v1.0	03 Jan	Full Document	Initial draft	N/A	John D.	Sarah M.
v1.1	07 Jan	Clause 3.2, Clause 5.1	Adjusted liability terms, added scope clarification	Client input	John D.	Sarah M.
v2.0	15 Jan	Clause 6.4	Added termination rights for both parties	Legal Risk Review	J. Moyo	Legal Committee

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🛡️ 4. Risk & Compliance Review

Contract Title	Reviewed Risks	Mitigation Actions Taken	Compliance Check Completed	Outcome
[Contract A]	Late delivery penalties, indemnity scope	Amended penalty clause, clarified indemnity limits	Yes (14 Jan 2025)	Compliant
[Contract B]	Confidentiality terms, cross-border clauses	Added data privacy annex, updated governing law	Yes (18 Jan 2025)	Compliant

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📈 5. Key Insights & Trends (Quarterly Summary)

• Most Common Change Type: Scope and Indemnity Clauses
• Contracts Reviewed: 8 (4 Tenders, 3 Proposals, 1 Bid)
• Average Review Time per Contract: 3.5 working days
• Issues Identified:
  • Inconsistencies in data protection clauses
  • Lack of termination clause clarity in initial drafts

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📂 6. Attachments

• [✓] Final versions of all contracts (PDF & Word)
• [✓] Correspondence Logs (emails, memos)
• [✓] Risk Assessment Forms
• [✓] Compliance Checklists

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✅ 7. Approvals

Name	Role	Signature	Date
John D.	Legal Officer	__________	22 Jan 2025
Sarah M.	Legal Director	__________	22 Jan 2025
Thandi N.	Compliance Manager	__________	23 Jan 2025