SayPro Job Description & Tasks:
Reviewing Supplier Contracts and Agreements:
Contract Review: Conduct comprehensive reviews of supplier contracts and agreements to ensure they align with SayPro’s legal, financial, and operational requirements
SayPro Job Description & Tasks: Supplier Contract and Agreement Management
Position Title: Supplier Contract Manager (SCM)
Department: Supply Chain Management (SCM)
Reports To: SCM Director / Legal and Compliance Manager
Location: SayPro Headquarters (or remote, as applicable)
Job Type: Full-Time
Salary: Competitive, based on experience
Role Overview:
The Supplier Contract Manager at SayPro is responsible for overseeing the review, management, and compliance of supplier contracts and agreements, ensuring they align with the company’s legal, financial, and operational needs. This position involves collaborating closely with the SayPro Marketing Royalty team, Legal department, and various other cross-functional teams to ensure seamless contract execution and mitigate any potential risks. The role also extends to the oversight of SayPro’s bidding, quotations, and proposal processes, providing critical insights during the contract negotiation phases.
Key Responsibilities:
1. Reviewing Supplier Contracts and Agreements:
- Contract Review: Conduct in-depth analysis of supplier contracts and agreements to verify that they meet SayPro’s standards and expectations. Ensure the terms and conditions align with SayPro’s operational, financial, and legal requirements.
- Risk Mitigation: Identify and assess potential risks and legal liabilities within the contracts. Recommend changes, revisions, or protections to minimize risk exposure.
- Compliance Check: Ensure that contracts adhere to relevant laws, regulations, and SayPro’s internal policies. Coordinate with legal teams for compliance and review of contractual language.
- Contractual Terms Negotiation: Assist in the negotiation of favorable terms, including pricing, delivery schedules, penalties, performance metrics, intellectual property rights, and confidentiality clauses.
2. Contract Management and Oversight:
- Ongoing Monitoring: Oversee the lifecycle of supplier contracts, from initial drafting to final execution. Track key performance indicators (KPIs) outlined in contracts to ensure supplier compliance.
- Amendments & Renewals: Handle any necessary amendments, extensions, or renewals of existing contracts. Ensure that all changes are legally documented and align with SayPro’s long-term goals.
- Dispute Resolution: Address and resolve any disputes or conflicts between SayPro and suppliers regarding contractual terms, with a focus on preserving supplier relationships while safeguarding SayPro’s interests.
3. SayPro Tenders, Bidding, Quotations, and Proposals:
- Tender Process Oversight: Manage the tendering process for new supplier contracts, ensuring adherence to company protocols. Review supplier bids to ensure compliance with SayPro’s business requirements and criteria.
- Bidding & Proposal Management: Evaluate bids, quotations, and proposals submitted by suppliers. Provide recommendations and insights on the best-fit suppliers based on their offerings, pricing structures, and capability to meet SayPro’s operational requirements.
- Supplier Selection: Collaborate with procurement and marketing teams to select suppliers that meet SayPro’s objectives in terms of cost, quality, and delivery.
- Documentation & Reporting: Ensure all proposals, bids, and quotations are thoroughly documented and aligned with SayPro’s strategic goals. Prepare detailed reports for the management team on the progress of ongoing tenders and supplier evaluations.
4. Supplier Relationship Management:
- Vendor Performance Monitoring: Monitor and assess the performance of suppliers based on contract terms, delivery times, quality of service, and adherence to agreed-upon KPIs.
- Collaboration with Suppliers: Build strong relationships with key suppliers and stakeholders to ensure that contract terms are well-understood and followed. Facilitate open communication channels to address any concerns that may arise.
- Feedback Integration: Provide feedback to suppliers based on performance evaluations and ensure that any necessary improvements are communicated and actioned.
5. SayPro Marketing Royalty SCM:
- Royalty Management: Support the Marketing Royalty SCM team in managing any relevant royalty agreements with suppliers, ensuring compliance with terms related to licensing, intellectual property, and payments.
- Royalty Payment Oversight: Track and verify royalty payments made by suppliers, ensuring accurate and timely transactions in line with contract terms.
6. Collaboration & Cross-Functional Communication:
- Cross-Functional Coordination: Work closely with other departments, including Legal, Finance, Procurement, and Marketing, to ensure contract terms align with company strategies and objectives.
- Reporting & Analytics: Provide regular updates and reports to the management team on contract status, performance metrics, risks, and compliance issues.
7. Continuous Improvement:
- Process Enhancement: Continuously assess and improve SayPro’s contract management processes. Identify areas for efficiency gains or potential cost savings through better contract terms, supplier performance, or negotiation tactics.
- Training & Development: Provide training and guidance to internal teams on contract management best practices and legal implications of supplier agreements.
Skills and Qualifications:
- Education: Bachelor’s degree in Business, Supply Chain Management, Law, or related field. A Master’s degree or professional certifications (such as Certified Professional in Supply Management, CPSM) is a plus.
- Experience:
- Minimum 5-7 years of experience in contract management or procurement, with a focus on supplier contracts and agreements.
- Familiarity with contract law, procurement procedures, and compliance standards.
- Key Competencies:
- Strong analytical and problem-solving skills.
- Excellent negotiation and communication abilities.
- Proficiency in contract management software and tools.
- Detail-oriented with the ability to identify risks and recommend mitigations.
- Knowledge of supply chain management, supplier evaluation processes, and cost management techniques.
- Personal Attributes:
- Proactive and results-driven with the ability to manage multiple contracts simultaneously.
- Collaborative team player with a strong focus on maintaining supplier relationships.
- Able to work under pressure and meet deadlines in a fast-paced environment.
Work Environment:
- SayPro offers a dynamic work environment where innovation and continuous improvement are encouraged.
- Regular meetings and communications with various departments to ensure alignment across business functions.
- Potential for both office and remote work, depending on the role and company policy.
This Supplier Contract Manager role is critical to ensuring SayPro’s supplier agreements are legally sound, financially viable, and strategically aligned with the company’s long-term business goals. Through diligent contract review, risk management, and collaboration with key stakeholders, this position plays an integral role in maintaining strong supplier relationships and driving business success.
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