A timeline for key contract milestones, such as signature dates, implementation deadlines, and performance reviews
1. Overview
This section outlines the key contract lifecycle milestones for the quarter, highlighting critical signature dates, contract implementation deadlines, and scheduled performance review checkpoints. These milestones are essential for ensuring compliance, timely execution of deliverables, and efficient contract management in alignment with SayPro’s strategic goals.
2. Key Contract Milestones Timeline
| Project/Contract | Milestone | Target Date | Responsible Department | Status |
|---|---|---|---|---|
| Skills Development Program – Phase II | Contract Renewal Signed | 12 Feb 2025 | SCM & Legal | Upcoming |
| Implementation Kick-Off | 20 Feb 2025 | Project Implementation | Pending | |
| Mid-Term Review | 30 Mar 2025 | M&E | Scheduled | |
| Youth Employment Incubator Expansion | RFQ Issued | 10 Jan 2025 | SCM | Completed |
| Supplier Appointment | 22 Jan 2025 | SCM | Completed | |
| Equipment Delivery | 10 Feb 2025 | Supplier / Project Manager | On Track | |
| Performance Review | 28 Feb 2025 | SCM & Implementation | Scheduled | |
| Community Health Outreach | Tender Opening | 5 Feb 2025 | SCM | Upcoming |
| Contract Signing | 28 Feb 2025 | Legal | Scheduled | |
| Project Go-Live | 10 Mar 2025 | Program Team | Not Started | |
| First Progress Report | 25 Mar 2025 | M&E | Scheduled | |
| E-Learning Platform Upgrade | Procurement Finalized | 15 Jan 2025 | SCM | Completed |
| SLA Sign-Off | 25 Jan 2025 | Legal & Vendor | Completed | |
| Development Phase Start | 1 Feb 2025 | IT Department | In Progress | |
| Beta Testing Phase | 15 Mar 2025 | IT & M&E | Scheduled | |
| Review Meeting | 28 Mar 2025 | Steering Committee | Scheduled |
3. Strategic Contracting Targets
To ensure project success and alignment with SayPro’s governance standards, the following targets have been set for Q1:
- 100% of contracts to be signed before implementation kick-off dates.
- No delays in milestone adherence exceeding 5 working days.
- All major contracts must include at least one performance review checkpoint within the quarter.
- Utilize contract milestone dashboards for real-time monitoring (launch scheduled for mid-Feb 2025).
4. Stakeholder Responsibilities
| Stakeholder | Milestone Oversight Role |
|---|---|
| SCM (Supply Chain Management) | RFQs, tenders, contract preparation, milestone tracking |
| Legal Services | Contract vetting, SLA finalization, risk clauses |
| Project Implementation Units | Execution and day-to-day management |
| Monitoring & Evaluation (M&E) | Review progress, document performance |
| Finance Department | Ensure payments are aligned with milestone delivery |
5. Risk Monitoring for Contract Milestones
| Risk | Likelihood | Impact | Mitigation Strategy |
|---|---|---|---|
| Late contract sign-off | Medium | Project delays | Pre-draft contracts and expedite approvals |
| Missed performance reviews | Low | Reduced oversight | Automate reminders through contract management system |
| Non-alignment of milestones with budgets | Medium | Financial discrepancies | Sync milestone planning with finance allocations |
6. Monitoring and Review Process
To ensure accountability and alignment, contract milestone progress will be reviewed as follows:
- Weekly Internal Project Stand-Ups – to monitor short-term milestone progress.
- Mid-Quarter Contract Milestone Review Meeting – Scheduled for 15 Feb 2025.
- Quarter-End Wrap-Up & Assessment Session – Scheduled for 28 March 2025.
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