SayPro Contract Draft

SayPro Documents Required from Employee:

Contract Draft: A draft version of the contract prepared based on the tender or bid

Purpose: This document serves as a draft version of the official contract between SayPro and its clients, partners, or stakeholders, typically prepared after reviewing the tender or bid.
Required Action: The employee responsible for drafting the contract must ensure that it aligns with the terms and conditions of the successful tender or bid. This contract draft is created based on the detailed specifications in the bid, ensuring that all deliverables, timelines, and financial terms are accurately reflected.
Submission: The contract draft must be submitted for internal review and approval before it can be finalized and signed by authorized parties.

Purpose: The SCMR-1 document is a monthly report that includes a summary of the contract’s status, procurement activities, and any financial transactions or updates related to SayPro’s operations within the given month (in this case, January).
Required Action: Employees involved in procurement, contract management, and financial tracking should prepare and submit the SCMR-1 form for January. This document should reflect all pertinent contract updates, including new or ongoing contracts, amendments, or milestones.
Submission: The SCMR-1 form must be submitted to the SayPro Marketing Royalty SCMR (Supply Chain Management and Reporting) team for record-keeping and reporting purposes.

Purpose: This report provides an overview of the contract drafting activities conducted in the given month. It includes details on the status of each draft contract, any revisions or edits made, and the current stage of approval.
Required Action: The employee drafting the contracts should complete a summary of the contracts being worked on, including those based on successful tenders or bids, and submit this report to the relevant department for tracking.
Submission: The report must be submitted to the SayPro Marketing Royalty SCMR team or the designated internal office for contract oversight.

Purpose: This set of documents includes all relevant paperwork and communication related to the tendering process, including tender notices, bid submissions, and any official quotations or proposals. These documents are essential for validating the details and terms included in the contract drafts.
Required Action: Employees must submit all relevant tender-related documentation to ensure that the contract draft aligns with the winning bid or proposal. This includes any clarifications, adjustments, or terms stipulated in the tender process that should be reflected in the contract.
Submission: All relevant tender-related documents should be sent to the SayPro Tenders, Bidding, Quotations, and Proposals Office to confirm the consistency between the bid and the contract.

Purpose: The final approval from the SayPro Marketing Royalty SCMR is required to ensure that all documents and processes are in compliance with SayPro’s corporate standards and contractual obligations.
Required Action: The contract draft, along with all supporting documents (SCMR-1, Monthly Contract Drafting Report, Tender Documents), should be submitted to the SayPro Marketing Royalty SCMR office for final review and approval before the contract can be executed.
Submission: All documents need to be submitted to the designated office for compliance review and formal approval.

Purpose: Depending on the nature of the contract or project, additional supporting documents may be required. This can include:
- Legal approvals or reviews,
- Regulatory compliance documents,
- Financial guarantees or performance bonds,
- Proof of insurance or indemnity,
- Licensing or certifications relevant to the project.
Required Action: Employees should ensure all applicable supporting documents are provided in accordance with the project’s requirements.
Submission: Submit these documents alongside the other contract-related paperwork for completeness.

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