SayPro Job Description & Tasks:
Contract Amendments: Work with suppliers to amend contracts when necessary, ensuring mutual benefit and agreement
Position Title: Supplier Contract Amendment Manager (SCAM)
Department: Supply Chain Management (SCM)
Reports To: Senior Supply Chain Manager / Director of Procurement
Location: SayPro Headquarters (or remote, as applicable)
Job Type: Full-Time
Salary: Competitive, based on experience
Role Overview:
The Supplier Contract Amendment Manager at SayPro is responsible for managing the process of amending supplier contracts as needed. This role involves working closely with suppliers to modify contract terms to ensure mutual benefits, while maintaining alignment with SayPro’s business objectives, compliance requirements, and operational goals. The Manager will play a key role in negotiating and implementing changes to contracts that may arise due to evolving market conditions, business needs, or performance issues. Ensuring that both SayPro and its suppliers agree on any amendments is critical to maintaining healthy, long-term supplier relationships.
Key Responsibilities:
1. Identifying the Need for Contract Amendments:
- Monitoring Contract Performance: Regularly review and monitor the performance of active contracts with suppliers to identify situations where amendments may be necessary. This could include issues such as changes in market conditions, supply chain disruptions, or new business requirements.
- Contract Performance Review: Assess contract deliverables, such as delivery schedules, quality, and supplier performance metrics, to determine if any terms need to be adjusted. Collaborate with relevant internal stakeholders (e.g., procurement, operations, legal) to evaluate the situation and identify necessary contract adjustments.
- Business Changes: Identify changes in SayPro’s business strategy or objectives that may require modifications to existing supplier agreements. This may include scaling operations, entering new markets, or adapting to new regulatory requirements.
2. Negotiating Contract Amendments:
- Supplier Engagement: Engage with suppliers to discuss and negotiate contract amendments, ensuring that both parties are aligned on the reasons for the changes and the new terms. Work to build consensus and mutual understanding between SayPro and suppliers during the amendment process.
- Strategic Negotiation: Negotiate the specific terms of the amendments, focusing on achieving mutually beneficial outcomes. Ensure that any changes address both SayPro’s operational needs and the supplier’s capacity and concerns, while maintaining favorable terms for the company.
- Flexibility and Adaptability: Show flexibility during negotiations to accommodate suppliers’ concerns while ensuring that SayPro’s core business objectives are not compromised. Amendments could involve changes in delivery schedules, pricing structures, or quality standards.
3. Ensuring Compliance and Alignment with Business Objectives:
- Legal and Regulatory Compliance: Work closely with the legal team to ensure that any amendments to supplier contracts comply with relevant laws, regulations, and industry standards. Ensure that amended terms are legally sound and protect SayPro from potential liabilities.
- Alignment with Business Goals: Ensure that any contract amendments align with SayPro’s broader business goals and objectives. This includes assessing the impact of contract changes on supply chain operations, cost structures, and overall efficiency.
- Risk Assessment: Assess the risks associated with proposed amendments, ensuring that changes do not expose SayPro to additional risks. Collaborate with risk management teams to evaluate and mitigate any potential negative impacts of contract modifications.
4. SayPro Tenders, Bidding, Quotations, and Proposals:
- Amendments in Tender or Bidding Context: In cases where a supplier’s contract is linked to a tender or bidding process, manage the process of amending the contract terms as necessary. This may include adjusting deliverables, renegotiating pricing, or revising timelines based on new circumstances or supplier performance.
- Proposal Modifications: When changes are necessary during the proposal phase, collaborate with the SayPro Tenders, Bidding, Quotations, and Proposals Office to modify supplier proposals in alignment with updated contract terms.
- Dynamic Terms Adjustment: Manage adjustments to contract terms during the bidding process to better align with market conditions, supplier capacity, or operational needs, ensuring that amendments are made transparently and fairly.
5. SayPro Marketing Royalty SCM:
- Amending Royalty Agreements: In collaboration with the SayPro Marketing Royalty SCM team, manage amendments to royalty agreements with suppliers. Ensure that any changes to royalty terms, such as payment schedules, calculation methods, or intellectual property rights, are negotiated and documented appropriately.
- Intellectual Property (IP) Updates: Where applicable, amend terms related to intellectual property usage, licensing rights, or royalty payments, ensuring that SayPro’s rights are maintained and that both parties reach a fair agreement on royalty terms.
- Revenue Impact Assessment: Assess the impact of any changes to marketing or royalty agreements on SayPro’s revenue streams and financial reporting. Work with finance teams to evaluate the financial impact of proposed amendments to ensure that they align with SayPro’s financial goals.
6. Documentation and Communication of Amendments:
- Documenting Amendments: Ensure that all agreed-upon contract amendments are thoroughly documented, including clear details of the changes to terms and conditions. Maintain organized records of amended contracts for future reference and compliance purposes.
- Contract Update Process: Oversee the process of updating contracts in the contract management system, ensuring that all changes are accurately reflected. Ensure that both SayPro and the supplier have access to the updated contract versions.
- Internal Communication: Communicate any contract amendments to internal stakeholders, including procurement, finance, and legal teams, to ensure that all parties are aligned and that the contract amendments are effectively integrated into ongoing operations.
7. Ongoing Monitoring of Amended Contracts:
- Tracking Amendments: After amendments are implemented, monitor supplier performance to ensure that amended terms are being adhered to. Track the impact of contract changes on delivery schedules, pricing, and overall supplier performance.
- Continuous Improvement: Assess the success of the contract amendment process and gather feedback from stakeholders to improve future contract amendments. Use insights from amended contracts to optimize future negotiations and ensure smoother contract management.
- Supplier Relationship Management: Maintain strong relationships with suppliers to ensure ongoing collaboration, especially in cases where contract amendments may have been triggered by performance issues. Aim to resolve any challenges amicably and proactively to avoid the need for further amendments in the future.
8. Cross-Functional Collaboration:
- Collaboration with Legal, Procurement, and Finance Teams: Work closely with legal, procurement, and finance teams to ensure that contract amendments meet the company’s requirements and are legally and financially sound. Collaborate to resolve any complex issues that may arise during the amendment process.
- Internal Stakeholder Engagement: Communicate with other internal departments, such as operations and marketing, to ensure that contract amendments align with business operations and support ongoing initiatives. This includes discussing how amended terms will impact operational workflows or marketing strategies.
Skills and Qualifications:
- Education:
- Bachelor’s degree in Business Administration, Supply Chain Management, Contract Management, or a related field.
- A certification in Contract Management (such as the Certified Professional in Supply Management – CPSM or Certified Contract Manager – CCM) is preferred.
- Experience:
- At least 5-7 years of experience in contract management, supplier negotiations, or procurement, with a focus on amending contracts and managing supplier relationships.
- Proven experience in handling complex contract amendments and negotiations in a dynamic business environment.
- Key Competencies:
- Negotiation Skills: Strong ability to negotiate and amend contracts in a way that is beneficial for both parties while maintaining professional relationships.
- Legal and Regulatory Knowledge: Knowledge of contract law and regulatory requirements to ensure compliance when amending contracts.
- Problem-Solving Skills: Ability to identify issues in contracts and devise creative solutions that satisfy both SayPro and the supplier.
- Attention to Detail: Exceptional attention to detail when reviewing, amending, and finalizing contracts to ensure that all changes are accurately documented.
- Communication Skills: Strong verbal and written communication skills to effectively manage contract discussions, amendments, and updates.
- Project Management: Ability to manage multiple contract amendments simultaneously and coordinate with cross-functional teams to implement changes.
- Personal Attributes:
- Proactive and results-oriented, with the ability to work independently and as part of a team.
- Strong interpersonal skills to maintain positive relationships with suppliers and internal stakeholders.
- Ability to adapt to changing business needs and manage complex contracts under tight deadlines.
Work Environment:
- SayPro offers a fast-paced and dynamic work environment, requiring constant engagement with suppliers, internal departments, and cross-functional teams.
- The role involves both independent and collaborative work, with frequent communication with suppliers and internal stakeholders to ensure that amendments are executed effectively.
- Remote work may be offered based on SayPro’s current work policies.
The Supplier Contract Amendment Manager role at SayPro is essential in ensuring that supplier contracts remain flexible and responsive to evolving business needs. By effectively managing contract amendments, this role ensures that SayPro’s supplier relationships remain strong, compliant, and aligned with business objectives. Through negotiation, collaboration, and diligent contract management, this position helps SayPro adapt to changes and secure long-term, mutually beneficial agreements with suppliers.
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