Provide legal consultation for at least 3 project teams, ensuring they receive timely advice on legal matters relating to bids and tenders
Quarterly Target:
- Provide legal consultation to a minimum of 3 active project teams.
- Ensure each team receives tailored legal guidance relevant to their bid/tender.
- Document key legal concerns and resolutions from each consultation.
Scope of Consultations:
Legal support provided will include, but is not limited to:
- Review of Bid/Tender Documents
- Checking for legal sufficiency
- Ensuring compliance with public procurement regulations
- Advising on required disclaimers, terms, and conditions
- Clarification on Legal Obligations
- Interpreting clauses related to performance guarantees, indemnities, and penalties
- Explaining bidder responsibilities under national and provincial laws
- Contractual Strategy and Risk Allocation
- Identifying high-risk clauses in RFPs or RFQs
- Proposing alternate wording or exclusions where feasible
- Confidentiality and IP Guidance
- Ensuring proprietary information is adequately protected
- Advising on IP rights during the tendering process
- Dispute Prevention and Contingency Planning
- Addressing ambiguities that could lead to contract disputes
- Drafting contingency language in case of unforeseen legal developments
Deliverables per Project Team:
- Consultation Brief Report
- Summary of legal matters discussed
- Questions raised by the project team
- Advice rendered and documents reviewed
- Legal risks identified and mitigations proposed
- Follow-up Memo or Checklist (if needed)
- Action items related to document revisions or risk management steps
- Stakeholder Feedback Log
- Record of team satisfaction and consultation effectiveness
- Recommendations for improving future legal support
Example Teams and Legal Topics (Illustrative):
- Project Team A – Municipal Service Delivery Bid
- Issue: Need for legal clarity on joint venture requirements
- Outcome: Reviewed JV agreement and ensured it complied with PFMA and MFMA guidelines
- Project Team B – Technology Services Proposal
- Issue: Concern over ownership of custom-developed software
- Outcome: Drafted IP clause that retained SayPro’s rights while granting usage license to client
- Project Team C – International Funding Tender
- Issue: Compliance with cross-border procurement and anti-corruption statutes
- Outcome: Provided legal checklist for compliance with OECD and FCPA regulations
Timeline:
| Week | Activity |
|---|---|
| 1–2 | Identify 3+ project teams with active or upcoming bids |
| 3–6 | Conduct legal consultations and provide written guidance |
| 7 | Finalize reports and update internal Legal Support Tracker |
| 8 | Submit summary to Legal & Compliance Lead and Executive Management |
Key Performance Indicators (KPIs):
- Minimum of 3 consultations completed and logged
- 100% of consultations documented in the Legal Support Tracker
- At least 2 documented instances of SayPro avoiding or mitigating a legal risk as a result of the consultations
- Positive feedback from at least 2 project teams on legal consultation quality and timeliness
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