SayPro Templates to Use:
Compliance Training Agenda Template: A template that outlines the schedule and topics covered in the training session
Training Objective:
To provide comprehensive training on the legal and regulatory compliance aspects related to SayPro Tenders, Bidding, Quotations, and Proposals in alignment with the SayPro Marketing Royalty SCMR policies.
Training Agenda:
1. Welcome and Introduction
Time: 9:00 AM – 9:15 AM (15 minutes)
- Trainer Introduction
- Overview of Training Objectives
- Expectations and Participation
- Introduction to SayPro Compliance Framework
2. Overview of Legal and Regulatory Compliance
Time: 9:15 AM – 9:45 AM (30 minutes)
- What is Compliance?
- Definitions and Importance
- Legal Requirements and Compliance Standards
- Overview of Key Laws and Regulations for Tenders and Bidding
- Local and International Legal Obligations
- Regulatory Bodies and Oversight
- Compliance in SayPro’s Business Operations
- Key Areas of Compliance (Tenders, Proposals, Quotations, Bidding)
- Ensuring Fair and Transparent Processes
3. SayPro’s Tendering and Bidding Process
Time: 9:45 AM – 10:30 AM (45 minutes)
- Understanding the Tender Process
- Steps Involved in Tender Preparation and Submission
- Legal Considerations in Tendering and Bidding
- Regulatory Requirements for Bidding
- Transparency and Ethical Standards
- Conflict of Interest Management
- Compliance with National and International Tendering Rules
- Case Study: A Real-World Example of Tender Compliance
- Review and Discussion of a Past Compliance Issue in Tenders/Bidding
Break: 10:30 AM – 10:45 AM (15 minutes)
4. Quotations and Proposals: Legal and Ethical Guidelines
Time: 10:45 AM – 11:30 AM (45 minutes)
- What Constitutes a Quote or Proposal?
- Legal Language and Terms to Include
- Key Legal Risks and How to Mitigate Them
- Compliance with Fair Pricing Regulations
- Fair Competition Laws
- Avoiding Price Fixing and Bid Rigging
- Proposal Evaluation and Selection Criteria
- Compliance with Anti-Discrimination Policies
- Ethical Standards in Proposal Evaluation
5. Best Practices for Ensuring Compliance in SayPro Marketing and SCMR
Time: 11:30 AM – 12:15 PM (45 minutes)
- Creating a Compliance Culture
- Training and Ongoing Education for Employees
- Regular Audits and Checks to Ensure Compliance
- Reporting Non-Compliance and Ethical Violations
- Documentation and Record-Keeping
- Importance of Proper Documentation in Compliance
- Retention and Disposal of Compliance-Related Documents
Lunch Break: 12:15 PM – 1:00 PM (45 minutes)
6. Interactive Q&A Session
Time: 1:00 PM – 1:30 PM (30 minutes)
- Open Discussion on Compliance Challenges
- Participants to Share Questions and Concerns
- Address Specific Compliance Scenarios from Participants’ Experiences
7. Summary and Key Takeaways
Time: 1:30 PM – 2:00 PM (30 minutes)
- Recap of Training Content
- Key Points to Remember for Compliance
- Next Steps and Continuous Improvement in Compliance Practices
- Distribution of Training Materials and Resources
8. Closing Remarks and Feedback Collection
Time: 2:00 PM – 2:15 PM (15 minutes)
- Final Thoughts from Trainer
- Feedback Survey for Training Evaluation
- Thank You and Next Steps
Additional Resources:
- Training Handouts (regulatory guidelines, checklists)
- Compliance Documentation Templates
- Relevant Legal and Regulatory Compliance References
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