SayPro Agreement Sign-Off

SayPro Job Description & Tasks:

Managing Contract Execution:
Agreement Sign-Off: Facilitate the signing of contracts by ensuring all necessary parties, both within SayPro and externally, have reviewed and approved the final document

SayPro Job Description & Tasks:

Position: Contract Execution Manager

Department: SayPro Marketing & Contract Management

Location: SayPro Office

Overview: The Contract Execution Manager will play a crucial role in overseeing and managing the end-to-end contract lifecycle within SayPro. This involves coordinating between internal stakeholders and external parties to ensure that contracts are executed efficiently, timely, and in accordance with company standards and legal guidelines. The role requires attention to detail, excellent communication skills, and a solid understanding of contract management processes.

Key Responsibilities:

1. Managing Contract Execution:
   • Agreement Sign-Off:
     • Facilitate the process of contract sign-off by ensuring all required internal and external parties have reviewed and approved the final contract document.
     • Work closely with legal, procurement, and senior management teams to ensure all terms are properly defined and aligned with SayPro’s goals and compliance standards.
     • Ensure all necessary stakeholders are included in the sign-off process, such as senior management, legal, procurement teams, and clients or suppliers.
     • Coordinate with external partners, suppliers, and vendors to finalize contract details, ensuring they adhere to agreed-upon terms and conditions.
   • Ensuring Compliance:
     • Monitor contract terms and deadlines to ensure full compliance with the agreements signed.
     • Track any amendments or changes in contracts to ensure consistency with SayPro policies and procedures.
     • Ensure the execution of all necessary processes for activating contracts, including invoicing, payment terms, and milestones.
2. SayPro Monthly Contract Management:
   • Oversee Supplier Contracts:
     • Manage and oversee the entire lifecycle of supplier contracts, from initiation to completion.
     • Ensure all supplier agreements are signed on time and meet the terms and conditions as per SayPro’s expectations.
     • Track supplier performance and manage contract renewals and terminations as required.
     • Work with the procurement and finance teams to ensure the timely and accurate processing of payments based on contract terms.
   • Supplier Relationship Management:
     • Serve as the point of contact for suppliers during contract execution.
     • Collaborate with suppliers to resolve any issues or disputes related to contract performance.
     • Maintain an ongoing relationship with suppliers, ensuring that SayPro’s interests are represented and protected.
3. SayPro Tenders, Bidding, Quotations, and Proposals:
   • Tendering and Bidding Management:
     • Lead the preparation, submission, and evaluation of tenders and bids for SayPro.
     • Work closely with the sales, legal, and procurement teams to ensure all tender documents are accurate, complete, and comply with the organization’s bidding policies.
     • Coordinate with internal stakeholders to identify tender opportunities and ensure timely submission of bids.
   • Quotations and Proposals:
     • Manage the creation and review of quotations and proposals for potential clients or projects.
     • Work alongside the sales and marketing teams to ensure that proposals are aligned with SayPro’s pricing strategy and contractual obligations.
     • Ensure that all proposals are structured in a way that is legally sound and meets the client’s requirements while safeguarding SayPro’s interests.
4. SayPro Royalty SCMR (Supplier Contract Management & Reporting):
   • Oversee Royalty Contract Management:
     • Manage contracts related to royalties, ensuring that all terms, including royalty rates, payments, and timelines, are clearly defined and adhered to by all parties involved.
     • Ensure that any necessary royalty payments are calculated, tracked, and processed in compliance with contractual terms.
   • Monthly SCMR (Supplier Contract Management Reporting):
     • Create and present monthly SCMR reports detailing the status of contracts, supplier performance, compliance, and any significant contract-related developments.
     • Ensure that all key metrics are tracked, and report any discrepancies or issues to senior management for further resolution.
     • Develop strategies to optimize supplier contract management and improve the efficiency of contract execution across the organization.

Skills & Qualifications:

• Proven experience in contract management, procurement, or legal affairs.
• Strong knowledge of contract law, procurement processes, and industry best practices.
• Exceptional communication and negotiation skills, both written and verbal.
• Ability to work independently and manage multiple projects simultaneously.
• Detail-oriented with a high level of accuracy in contract documentation.
• Proficiency in contract management software and Microsoft Office Suite.
• Bachelor’s degree in Business Administration, Law, or a related field is preferred.

Additional Requirements:

• Ability to work under pressure and meet deadlines.
• Strong interpersonal skills to build and maintain relationships with suppliers, clients, and internal teams.
• Experience in handling complex contracts in a fast-paced environment.

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This job description outlines the core tasks and responsibilities for the Contract Execution Manager role within SayPro, with an emphasis on managing supplier contracts, coordinating with various teams for contract sign-offs, and overseeing the tendering and bidding processes. The role also ensures that all contracts are managed in compliance with SayPro’s policies and legal standards.