SayPro Ability to handle confidential information with discretion

Key Responsibilities:

1. Secure Document Handling
   • Classify and label tender documents based on sensitivity levels (e.g., confidential, restricted, internal).
   • Maintain security protocols in both physical and digital environments, as prescribed in SCMR-1.
   • Prevent unauthorized access to pricing strategies, technical specifications, evaluation criteria, and client correspondence.
2. Confidentiality Compliance
   • Ensure full compliance with the confidentiality and non-disclosure clauses outlined in the SCMR-1 administrative framework.
   • Handle bidder and client information discreetly and in accordance with contractual confidentiality agreements and SayPro’s code of ethics.
   • Record, track, and limit document circulation based on access control requirements defined in monthly procurement cycles.
3. Collaboration with Integrity
   • Coordinate with legal, procurement, and executive teams while maintaining confidentiality boundaries between departments.
   • Prepare secure versions of documents for internal use vs. external submission (e.g., redacted versions for evaluation panels).
   • Enforce privacy protocols when handling bids, supplier records, financial proposals, and evaluation results.
4. Risk Management
   • Identify and mitigate risks associated with the improper handling of confidential documents.
   • Promptly report and document any security breaches, as required by the January SCMR-1 protocols.
   • Support internal audits and compliance reviews by ensuring traceability of document access and handling.

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Skills Required:

1. Ability to Handle Confidential Information with Discretion (SCMR-1 Aligned)

• Deep understanding of confidentiality and information control as outlined in SayPro Monthly January SCMR-1.
• Experience managing documents that contain sensitive financial, legal, or strategic data.
• Strong ethics and a professional approach to document circulation, record-keeping, and data privacy.

2. Document Security and Access Control

• Familiarity with secure file-sharing systems and restricted-access digital repositories.
• Ability to implement access control mechanisms for bid-related materials, including role-based permissions.

3. High Level of Integrity and Trustworthiness

• Demonstrated record of handling privileged or classified information without breaches.
• Commitment to SayPro’s principles of transparency, fairness, and professional confidentiality.

4. Communication and Discretion

• Skilled in delivering accurate information without compromising sensitive details.
• Able to manage internal queries and stakeholder interactions while maintaining boundaries on what can be disclosed.

5. Attention to Detail

• Capable of identifying areas in documents where confidentiality breaches may inadvertently occur (e.g., embedded metadata, author info).
• Diligent in reviewing documents for confidential content before external distribution.

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Qualifications:

• Degree or Diploma in Procurement, Business Administration, Document Management, or a related field.
• 3–5 years of relevant experience in a document-sensitive environment, ideally in procurement or compliance.
• Prior training in information security or confidentiality management is an advantage.
• Strong familiarity with SayPro Monthly Administrative Support for Tendering Process and the SCMR-1 framework is essential.