- Pre-training Tasks:
- Register participants through SayPro’s website by the registration deadline.
Pre-training Tasks for the Training Period:
- Register Participants
- Task: Ensure all participants are registered through SayPro’s website before the registration deadline.
- Details: Verify that participants provide accurate information such as their full names, business details, and contact information.
- Goal: Confirm that all participants are properly registered to attend the training workshop.
- Confirm Attendance
- Task: Send confirmation emails to participants once their registration has been processed.
- Details: Include important details such as the date, time, and location of the training, as well as any required pre-training materials.
- Goal: Ensure all participants are aware of the training schedule and their participation status.
- Prepare Training Materials
- Task: Develop and organize all training materials in advance.
- Details: Prepare PowerPoint presentations, handouts, templates, case studies, and other resources. Ensure that the content aligns with the topics outlined for the workshop.
- Goal: Have all materials ready for distribution during the training session.
- Send Pre-Training Instructions
- Task: Provide participants with pre-training instructions and any documents they need to review or prepare ahead of time.
- Details: This may include providing participants with a list of required documents (such as a valid business license or tax certificates) and a brief overview of what to expect during the training.
- Goal: Equip participants with the necessary information to come prepared for the training.
- Prepare the Training Environment
- Task: Ensure that the training environment (venue, virtual platform, etc.) is set up and ready to go before the event.
- Details: If in-person, ensure the venue is equipped with appropriate seating, technology, and supplies. If virtual, test the digital platform to confirm that it supports smooth participation.
- Goal: Create an environment conducive to effective learning and engagement.
- Confirm Facilitators and Speakers
- Task: Ensure that all training facilitators and guest speakers are confirmed and briefed on the workshop’s agenda.
- Details: Coordinate with experts and trainers to ensure they have the necessary materials and are prepared to lead their sessions.
- Goal: Ensure smooth coordination and communication between facilitators and participants.
- Set Up Participant Profiles
- Task: Create profiles for each participant to track attendance, progress, and any specific needs or questions they may have.
- Details: These profiles can help the trainers tailor their content and support specific participant queries during the training.
- Goal: Personalize the training experience to maximize participant learning and engagement.
- Prepare Evaluation Forms
- Task: Prepare feedback and evaluation forms to be distributed to participants at the end of the workshop.
- Details: These forms should assess the effectiveness of the training, participant satisfaction, and areas for improvement.
- Goal: Gather valuable insights to improve future workshops and training sessions.
By completing these pre-training tasks, SayPro will ensure a smooth and efficient start to the training period, setting the stage for a successful workshop.
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