SayPro Templates to Use: Compliance Training Record: A log to track employee attendance and completion of the training
Template Layout
1. Header Section:
This section should be at the top of the page to provide clear identification of the training details.
- Training Name:
SayPro Monthly Compliance Training – January SCMR-1 - Training Provider:
SayPro Marketing Royalty SCMR Office - Training Date:
January [specific date], 2025 - Session Number:
SCMR-1 (or another session identifier if applicable) - Location:
[Physical Location or Online Platform (e.g., Zoom, MS Teams)]
2. Employee Information Section:
This section contains basic information about the employee who attended or completed the training.
| Field Name | Details |
|---|---|
| Employee Name | [First & Last Name of Employee] |
| Employee ID | [Unique Employee Identifier or Number] |
| Job Title | [Employee’s Job Title] |
| Department | [Employee’s Department] |
| Date of Training | [Date Employee Completed Training] |
| Trainer Name | [Trainer or Instructor’s Name] |
| Training Format | [In-person/Online] |
3. Training Content Section:
This section outlines the content of the training and what was covered in the specific session. This will serve as a reference for both the training provider and employees.
| Topic Covered | Details/Description |
|---|---|
| Overview of Legal Compliance | Introduction to the importance of legal and regulatory compliance in business operations |
| Tenders & Bidding Procedures | Understanding the process of tendering, including how to prepare and submit bids |
| Quotations and Proposals | Best practices for preparing accurate and compliant quotations and proposals |
| Regulatory Guidelines | Specific rules and regulations governing SayPro’s activities under SCMR |
| Ethical Compliance | Overview of ethical standards and best practices for compliance in business dealings |
4. Attendance & Completion Section:
This section tracks whether employees were present and if they completed all necessary training components.
| Employee Name | Attendance | Completed Training | Completion Date | Score (if applicable) | Signature of Trainer |
|---|---|---|---|---|---|
| [Employee Name] | [Yes/No] | [Yes/No] | [Completion Date] | [Score (e.g., Percentage)] | [Trainer’s Signature] |
5. Evaluation/Feedback Section:
After the training session, employees may be asked to provide feedback on the training to assess its effectiveness and areas for improvement. This section can be completed either by the employee or the trainer.
| Evaluation Question | Response/Feedback |
|---|---|
| Was the content relevant and helpful? | [Yes/No] and any additional comments |
| Was the trainer knowledgeable? | [Yes/No] and additional comments |
| Suggestions for improving training? | [Employee’s Suggestions] |
| Overall satisfaction with training? | [Scale from 1-5 or Yes/No] and any comments |
6. Compliance Confirmation Section:
This section confirms that the employee has met all the necessary compliance training requirements.
| Confirmation | Details |
|---|---|
| Employee Acknowledgement | I, [Employee Name], acknowledge that I have attended and completed the SayPro Monthly Compliance Training for January SCMR-1. |
| Employee Signature | [Employee Signature] |
| Date of Acknowledgement | [Date of Signature] |
| Trainer Acknowledgement | I, [Trainer Name], confirm that the employee has attended and successfully completed the training. | | Trainer Signature | [Trainer Signature] | | Date of Confirmation | [Date of Signature] |
7. Summary Section:
This section is for management and administrative purposes to track overall compliance training completion across the organization.
| Department | Number of Employees Trained | Training Completed (%) | Completion Deadline | Outstanding Employees |
|---|---|---|---|---|
| [Department Name] | [# of Employees] | [Percentage Completed] | [Deadline Date] | [Employee Names] |
8. Attachments Section:
In this section, you may add additional documents like quizzes, certification documents, and attendance sheets that can be referenced for verification purposes.
- Attachments: [List any additional documents that accompany the training record.]
Notes:
- Confidentiality: Ensure that all records are handled in accordance with company data privacy policies. Only authorized personnel should access or edit this log.
- Record Retention: Store training records in a secure and easily accessible location for future reference or audits.
- Trainer/Instructor Comments: Trainers can add any relevant notes, such as employee performance during training or additional follow-up actions required.
Conclusion:
The Compliance Training Record Template ensures that all employees receive the proper legal and regulatory training, including knowledge on tenders, bidding, quotations, and proposals within the SayPro framework. Regular tracking and documentation of attendance, completion, and feedback will help maintain a compliant and well-informed workforce under SayPro Marketing Royalty SCMR guidelines.