Author: Zanele Comfort

SayPro Job Description & Tasks:

Monitoring Supplier Performance:
Supplier Monitoring: Regularly monitor supplier performance to ensure they are adhering to contract terms, such as delivery timelines, product quality, and payment schedules

SayPro Job Description & Tasks:

Position Title: Supplier Performance Manager
Department: Supply Chain Management & Marketing
Location: SayPro Offices
Reports To: Contract Management Supervisor

Position Overview:
The Supplier Performance Manager is responsible for monitoring and evaluating supplier performance to ensure adherence to the terms of agreements, including delivery timelines, product quality, and payment schedules. This role is key to maintaining and improving supplier relationships, ensuring contract compliance, and enhancing SayPro’s overall supply chain efficiency. The Supplier Performance Manager works closely with internal stakeholders and suppliers to identify issues, implement solutions, and drive continuous improvement across the supply chain.

Key Responsibilities & Tasks:

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1. Supplier Monitoring:

• Regular Performance Tracking:
  Consistently track and evaluate the performance of suppliers against the terms specified in their contracts. This includes monitoring key aspects such as on-time delivery, quality of products or services, and adherence to payment schedules. Use data-driven methods to assess supplier performance, including scorecards, KPIs, and performance reviews.
• Adherence to Contract Terms:
  Ensure that suppliers fulfill all contractual obligations, including delivery timelines, product specifications, and quality standards. Address any deviations from contract terms promptly, collaborating with the supplier to ensure corrective action is taken.
• Communication with Suppliers:
  Maintain regular communication with suppliers to ensure transparency and mutual understanding regarding performance expectations. Facilitate quarterly or monthly performance reviews to assess contract compliance and resolve any performance-related concerns.
• Issue Identification & Resolution:
  Identify performance issues, such as delays, product defects, or failure to meet payment deadlines. Work collaboratively with suppliers to resolve these issues quickly and minimize their impact on SayPro’s operations. Escalate issues to relevant internal stakeholders, such as legal or procurement, when necessary.
• Corrective Action Plans:
  When performance issues arise, coordinate with suppliers to develop corrective action plans. Ensure that the action plans address the root cause of the issue, provide clear timelines for resolution, and include measurable outcomes to track progress.
• Performance Improvement Initiatives:
  Work with suppliers to identify opportunities for continuous improvement in the supply chain process. Initiate discussions on performance enhancements, cost savings, or innovative solutions that align with SayPro’s business objectives.

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2. SayPro Monthly January SCMR-1:

• Performance Reporting:
  Prepare and present monthly reports on supplier performance to SayPro’s SCMR (Supply Chain Management Review) meetings. These reports should summarize key performance data, highlight any issues or trends in supplier performance, and outline any corrective actions taken.
• Supplier Performance Metrics:
  Gather and analyze supplier performance data, including delivery accuracy, quality control, customer service responsiveness, and compliance with payment terms. Provide insights into supplier performance across various departments (procurement, legal, finance), and suggest areas for improvement.
• Collaboration with Cross-Functional Teams:
  Collaborate with internal teams, such as procurement, logistics, finance, and legal, to ensure that supplier performance is aligned with business objectives. Address any performance issues that impact overall operations, including financial planning, inventory management, and operational efficiency.
• Escalation of Major Issues:
  In cases where supplier performance is consistently poor or contractual obligations are not being met, escalate the issues to senior management. Provide recommendations on how to address these issues, which may include renegotiating contracts, seeking alternative suppliers, or taking legal action.

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3. SayPro Monthly Contract Management:

• Supplier Contract Oversight:
  Oversee the ongoing management of supplier contracts to ensure compliance with agreed-upon terms. Ensure that contract renewals, amendments, and performance evaluations are completed on time, and that any necessary adjustments are made to optimize supplier performance.
• Contractual Compliance Monitoring:
  Ensure suppliers are fully compliant with their contracts in terms of pricing, quality, delivery schedules, and payment terms. This includes regularly reviewing contract performance and making recommendations for contract revisions or improvements.
• Contract Renewal & Negotiation Support:
  Assist the procurement team in the contract renewal and negotiation process by providing performance data and analysis. If performance issues are identified, work with the procurement team to address these concerns during contract renegotiations.
• Risk Management:
  Identify potential risks related to supplier performance, such as the risk of delays, quality issues, or financial instability, and take proactive steps to mitigate these risks. Work with suppliers to develop contingency plans in case of unexpected disruptions to the supply chain.

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4. SayPro Tenders, Bidding, Quotations, and Proposals Office:

• Tender and Bid Evaluation:
  Support the evaluation process of tenders and bids by assessing the performance history of potential suppliers. Use performance data to inform decisions regarding which suppliers to invite for bidding, and ensure that they have the capacity and track record to meet SayPro’s requirements.
• Quotations and Supplier Assessment:
  Evaluate supplier quotations based on their past performance and adherence to contract terms. If a supplier has shown excellent performance in the past, prioritize their quotations during the decision-making process.
• Supplier Proposal Reviews:
  Review supplier proposals and ensure that they align with SayPro’s needs, performance standards, and contractual requirements. Assess the capability of the supplier to deliver according to the specified terms and conditions, considering their past performance metrics.
• Supplier Relationship Management:
  Foster strong relationships with suppliers by regularly providing feedback on their performance, both positive and constructive. Engage in regular discussions with suppliers to align on goals, address any issues, and explore opportunities for improvement and collaboration.

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5. SayPro Marketing Royalty SCMR:

• Marketing Royalty Performance Monitoring:
  Oversee the performance of suppliers involved in marketing royalty agreements. Track the timely and accurate payment of royalties, ensuring that all contract terms are fulfilled and that marketing campaigns are aligned with contractual expectations.
• Compliance with Marketing Terms:
  Ensure suppliers involved in marketing royalty agreements adhere to all contractual obligations, including payment schedules, marketing deliverables, and content approvals. Work with suppliers to resolve any performance issues related to marketing royalties.
• Performance Reporting for Royalty Agreements:
  Prepare regular performance reports for marketing royalty agreements, highlighting the compliance with agreed-upon terms and tracking any variations in performance. Work closely with the marketing and finance teams to ensure accuracy in reporting and payment schedules.

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Skills and Qualifications:

• Education:
  A bachelor’s degree in business administration, supply chain management, procurement, or a related field is preferred.
• Experience:
  Minimum of 3 years of experience in supplier performance management, procurement, or supply chain management, with a focus on monitoring and improving supplier performance.
• Skills:
  • Strong analytical and problem-solving skills
  • Excellent communication and negotiation skills
  • Ability to manage multiple projects and stakeholders
  • Proficient in contract management software, performance tracking tools, and Excel
  • Attention to detail and strong organizational skills
  • Ability to collaborate cross-functionally with various departments
• Knowledge:
  • Understanding of supplier performance metrics and KPIs
  • Familiarity with contract law and procurement processes
  • Knowledge of marketing royalty agreements and supply chain best practices
  • Ability to handle supplier negotiations and conflict resolution

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Work Environment & Conditions:
This role requires frequent interaction with suppliers, internal stakeholders, and cross-functional teams. It may involve travel to supplier sites for performance audits, meetings, or assessments. The ideal candidate will have a strong ability to manage supplier relationships, monitor performance metrics, and work collaboratively to resolve issues in a timely manner.

SayPro Job Description & Tasks:

Managing Contract Execution:
Contract Storage: Organize and manage the storage of signed contracts, ensuring easy retrieval when required

SayPro Job Description & Tasks:

Position Title: Contract Management Specialist
Department: Supply Chain Management & Marketing
Location: SayPro Offices
Reports To: Contract Management Supervisor

Position Overview:
The Contract Management Specialist at SayPro is responsible for managing the end-to-end process of supplier contracts, ensuring proper storage, execution, compliance, and retrieval of signed contracts. The role involves organizing and overseeing contract documentation, tracking contract performance, and managing supplier agreements, including all stages of tenders, bidding, quotations, and proposals. This position ensures that SayPro’s contractual obligations are met efficiently and effectively, contributing to a smooth supply chain and business operations.

Key Responsibilities & Tasks:

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1. Managing Contract Execution:

• Contract Implementation and Monitoring:
  Oversee the implementation and execution of contracts, ensuring that suppliers and all parties involved adhere to the agreed terms and conditions. This includes monitoring the timeline for deliveries, ensuring quality control, and verifying that payment terms and conditions are met.
• Supplier Performance Tracking:
  Continuously evaluate supplier performance to ensure contract terms are being fulfilled. This involves tracking progress against key performance indicators (KPIs), addressing any performance issues, and ensuring compliance with all contractual stipulations.
• Issue Identification and Resolution:
  Quickly identify issues or discrepancies during the contract execution phase, such as delays, quality concerns, or non-compliance. Collaborate with internal teams (finance, operations, legal) to resolve issues in a timely manner, ensuring minimal disruption to the business.
• Contract Closeout:
  Ensure that contracts are properly closed out once all obligations have been met, including confirming receipt of goods/services, final payments, and resolving any outstanding issues. Prepare the necessary documentation for contract closure.

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2. Contract Storage:

• Organizing Signed Contracts:
  Ensure that all signed contracts are stored in an organized, systematic manner. Develop and maintain an efficient filing system—either physical or electronic—so that contracts can be quickly located when needed. Ensure that contracts are categorized by supplier, type, and date for easy access.
• Document Management Systems:
  Use SayPro’s contract management software and document tracking systems to store and maintain digital copies of all signed contracts. Ensure the system is regularly updated and contracts are easily accessible to relevant stakeholders, such as legal, procurement, and management teams.
• Access Control and Security:
  Implement access control measures to ensure that only authorized personnel can access sensitive contract documents. This involves managing user permissions in the document management system, enforcing security protocols, and safeguarding contracts from unauthorized access.
• Record Retention and Compliance:
  Follow internal and external regulatory guidelines for contract retention, ensuring that contracts are stored for the required duration as per SayPro’s policies and legal requirements. Periodically review contracts to ensure compliance with retention schedules and dispose of expired contracts in a secure and confidential manner.
• Audit and Retrieval Process:
  Establish a streamlined process for retrieving contracts in response to internal audits, legal requests, or supplier inquiries. Provide quick access to relevant parties to ensure smooth audits and inquiries. Ensure that all documentation is accurate and up-to-date.

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3. SayPro Monthly January SCMR-1:

• Reporting & Documentation for SCMR-1:
  Prepare and submit monthly reports for SayPro’s SCMR (Supply Chain Management Review) meetings, focusing on the performance of contracts, any issues faced, and progress toward meeting contract milestones. Provide a summary of key actions taken and upcoming tasks related to contract execution.
• Supplier and Contract Performance Data:
  Analyze contract data for trends and discrepancies, providing a comprehensive overview of supplier performance, contractual compliance, and any outstanding contract issues. Ensure data accuracy and present it in a format suitable for management review.
• Collaboration Across Departments:
  Work closely with the procurement, legal, finance, and operations teams to ensure that all relevant parties have the most up-to-date information regarding contract execution. Collaborate to resolve any issues or challenges identified during the review process.
• Continuous Improvement:
  Based on the insights gained from the SCMR-1 reports, propose and implement improvements to the contract execution process. Suggest changes to streamline workflows, improve supplier relationships, or enhance the performance tracking process.

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4. SayPro Monthly Contract Management:

• Overseeing Supplier Contracts:
  Manage and oversee a portfolio of supplier contracts, ensuring that each contract is compliant with SayPro’s policies and business needs. Continuously track the performance of these contracts and provide recommendations for improvements, renewals, or amendments as needed.
• Regular Contract Audits:
  Perform audits on existing supplier contracts to ensure compliance with terms, monitor supplier performance, and assess risk factors. Address any deviations or concerns raised during the audit process, working with the appropriate departments to correct any discrepancies.
• Contract Renewal and Termination:
  Oversee the renewal process for contracts nearing expiration, ensuring that both SayPro and suppliers are aligned on the terms and conditions. In the case of contract termination, ensure all obligations are met and that a clean exit strategy is in place.
• Key Contract Performance Indicators (KPIs):
  Track and assess the KPIs associated with each supplier contract. Report on the metrics and use the data to provide actionable recommendations for performance optimization, including renegotiation of terms or amendments to meet evolving business needs.

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5. SayPro Tenders, Bidding, Quotations, and Proposals Office:

• Tenders and Bidding Process:
  Support the preparation, evaluation, and management of tenders and bidding processes. This includes assisting with document preparation, ensuring suppliers are invited to participate, evaluating bids for completeness and compliance, and making recommendations based on bid responses.
• Quotation Management:
  Handle and track supplier quotations, ensuring timely and accurate responses. Work with procurement to evaluate the quotations and make sure that they align with the specifications and requirements of SayPro’s needs.
• Proposal Development & Support:
  Assist in the development of proposals for supplier engagements. Ensure that proposals reflect the needs of the business and meet all necessary criteria for both internal stakeholders and potential suppliers.
• Supplier Engagement:
  Foster positive relationships with suppliers through effective communication during the bidding, quotation, and proposal processes. Provide guidance to suppliers on how to meet SayPro’s needs, and ensure smooth negotiations for mutually beneficial agreements.

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6. SayPro Marketing Royalty SCMR:

• Royalty Contract Oversight:
  Manage and oversee SayPro’s marketing royalty agreements, ensuring compliance with contractual obligations and tracking royalty payments. This includes monitoring the performance of marketing campaigns and ensuring that payments align with contractual terms.
• Royalties Reporting & Documentation:
  Maintain accurate and up-to-date records of all marketing royalty contracts and payments. Provide detailed reports on royalty performance, including analysis of sales data, brand exposure, and other relevant metrics.
• Supplier Relationship Management:
  Work closely with suppliers to resolve any issues related to marketing royalties. Ensure all contractual obligations are met, such as payment timelines and deliverables, and ensure positive, ongoing relationships with suppliers.
• Marketing Compliance:
  Ensure that all marketing activities under the royalty agreements comply with legal and contractual requirements. Collaborate with internal teams to ensure that marketing efforts are on track and generate the desired results.

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Skills and Qualifications:

• Education:
  A bachelor’s degree in business administration, supply chain management, contract law, or a related field is preferred.
• Experience:
  Minimum of 3 years of experience in contract management, supply chain, procurement, or legal administration.
• Skills:
  • Strong organizational and document management skills
  • Proficient with contract management software and document storage systems
  • Strong communication and interpersonal skills
  • Ability to manage multiple projects simultaneously and meet deadlines
  • High attention to detail and accuracy
  • Analytical skills for evaluating supplier performance and contract execution
• Knowledge:
  • Understanding of contract law, procurement processes, and compliance regulations
  • Familiarity with marketing royalty contracts and performance metrics
  • Knowledge of tendering, bidding, and quotation processes

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Work Environment & Conditions:
This role requires strong attention to detail and organizational skills. It will involve close coordination with internal teams and external suppliers. Some travel may be required for meetings with suppliers or vendors. The ideal candidate will be adaptable to the fast-paced nature of contract management and be able to manage competing priorities effectively.

SayPro Job Description & Tasks:

Managing Contract Execution:
Document Tracking: Track the execution and performance of contracts, ensuring that all parties meet their obligations as stipulated in the agreement

SayPro Job Description & Tasks:

Position Title: Contract Management Specialist
Department: Supply Chain Management & Marketing
Location: SayPro Offices
Reports To: Contract Management Supervisor

Position Overview:
The Contract Management Specialist at SayPro is responsible for overseeing and managing the execution and performance of supplier contracts, ensuring compliance with terms, timelines, and performance criteria. The role involves coordinating contract tracking, monitoring supplier performance, and ensuring the integrity of SayPro’s contracts from the initiation phase through to execution and completion. This role is integral to ensuring that SayPro’s suppliers meet all obligations as outlined in contracts, while also maintaining strong relationships with external partners.

Key Responsibilities & Tasks:

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1. Managing Contract Execution:

• Contract Monitoring:
  Track and monitor the execution of contracts with suppliers, ensuring timely deliveries and adherence to the terms specified in the agreements. This includes managing all aspects of contract performance from commencement through to closure.
• Performance Evaluation:
  Regularly assess the performance of suppliers in line with agreed-upon Key Performance Indicators (KPIs) and contractual obligations. Provide insights into supplier performance and escalate issues when necessary to ensure compliance.
• Issue Resolution:
  Identify, address, and resolve any discrepancies, delays, or non-compliance with contractual obligations. Collaborate with relevant internal departments and external stakeholders to develop solutions and implement corrective actions.
• Reporting & Documentation:
  Generate regular reports on contract status, performance metrics, and any issues encountered. Ensure that all contract-related activities are documented accurately and stored in the system for future reference and audits.

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2. Document Tracking:

• Contract Tracking Systems:
  Use SayPro’s internal document management systems to track and manage contracts through their lifecycle. Ensure that documents are up-to-date, accurately recorded, and accessible to relevant stakeholders.
• Ensuring Compliance:
  Ensure that all parties involved in the contract comply with the terms and deadlines, such as delivery schedules, payment milestones, and quality control requirements. Coordinate with legal and finance departments to resolve any compliance-related issues.
• Contract Amendments:
  Monitor and document any amendments, renewals, or extensions to contracts, ensuring that any changes are formally approved and communicated to all relevant parties.

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3. SayPro Monthly January SCMR-1:

• Monthly Reporting:
  Prepare and submit monthly reports for SayPro’s SCMR (Supply Chain Management Review) meetings. These reports should highlight key contract management activities, supplier performance, contract issues, and resolution status.
• Data Analysis & Review:
  Provide data analysis on contract execution, identifying trends and areas of concern. Review contracts for any potential risks and propose strategies to mitigate issues.
• Collaboration with Internal Teams:
  Coordinate with SayPro’s finance, legal, and operations departments to ensure contract terms are aligned with overall business objectives. Provide input into strategic discussions based on contract data and performance.

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4. SayPro Monthly Contract Management:

• Supplier Contract Administration:
  Oversee and maintain an organized and up-to-date record of supplier contracts. This includes managing both active and expired contracts, ensuring that all contractual documentation is available for review and audit purposes.
• Contract Review & Renewals:
  Ensure timely reviews of existing contracts before renewal periods and assist in negotiating terms with suppliers. Provide recommendations for improvements and changes based on past performance.
• Contract Risk Assessment:
  Evaluate and identify risks associated with ongoing contracts. Collaborate with internal stakeholders to mitigate risks by ensuring the proper enforcement of contract terms and conditions.

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5. SayPro Tenders, Bidding, Quotations, and Proposals Office:

• Tender Management:
  Assist in managing and reviewing the tendering process for new contracts, including preparing documents, evaluating bids, and ensuring compliance with tender specifications. Collaborate with the procurement team to ensure tender requirements are met.
• Bid Evaluation:
  Participate in bid evaluation processes, ensuring all submissions are thoroughly reviewed for accuracy, completeness, and alignment with SayPro’s needs. Provide recommendations on which bids best align with SayPro’s objectives and goals.
• Quotation Management:
  Oversee the management of quotations, ensuring that suppliers provide accurate and timely responses to requests for quotations. Track and document all quotations for easy reference during contract negotiations.
• Proposal Support:
  Support the preparation and submission of proposals for potential suppliers. Ensure that proposals align with SayPro’s contract requirements, budget, and deadlines.

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6. SayPro Marketing Royalty SCMR:

• Royalty Contract Management:
  Oversee and manage contracts related to SayPro’s marketing royalty agreements, ensuring that suppliers adhere to their obligations, particularly around royalties, marketing performance, and content rights.
• Marketing Metrics & Reporting:
  Monitor and report on the performance of marketing royalty agreements, tracking sales data, brand performance, and compliance with agreed-upon royalty structures. Ensure timely payment and resolution of any discrepancies.
• Supplier Relationship Management:
  Maintain strong relationships with suppliers under marketing royalty contracts, providing support and ensuring smooth communication between all parties. Resolve issues and ensure all contractual requirements are met to sustain business partnerships.

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Skills and Qualifications:

• Education:
  A bachelor’s degree in business administration, supply chain management, contract law, or a related field is preferred.
• Experience:
  Minimum of 3 years in contract management, procurement, or supply chain roles, ideally within a corporate environment.
• Skills:
  • Strong organizational and document management skills
  • Exceptional communication and negotiation abilities
  • Ability to analyze data and generate reports
  • Attention to detail and high accuracy in contract tracking
  • Problem-solving skills and the ability to address issues efficiently
  • Familiarity with contract management software and tools
• Knowledge:
  • In-depth understanding of contract law and contract management processes
  • Experience with supplier relationships, tenders, and bidding processes
  • Knowledge of SCMR, procurement practices, and marketing royalty structures

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Work Environment & Conditions:
This role will require regular interaction with suppliers, legal and finance departments, and other internal teams. It may require occasional travel to meet suppliers or attend relevant meetings. The ideal candidate will thrive in a fast-paced, dynamic environment with shifting priorities.

SayPro Job Description & Tasks:

Managing Contract Execution:
Agreement Sign-Off: Facilitate the signing of contracts by ensuring all necessary parties, both within SayPro and externally, have reviewed and approved the final document

SayPro Job Description & Tasks:

Position: Contract Execution Manager

Department: SayPro Marketing & Contract Management

Location: SayPro Office

Overview: The Contract Execution Manager will play a crucial role in overseeing and managing the end-to-end contract lifecycle within SayPro. This involves coordinating between internal stakeholders and external parties to ensure that contracts are executed efficiently, timely, and in accordance with company standards and legal guidelines. The role requires attention to detail, excellent communication skills, and a solid understanding of contract management processes.

Key Responsibilities:

1. Managing Contract Execution:
   • Agreement Sign-Off:
     • Facilitate the process of contract sign-off by ensuring all required internal and external parties have reviewed and approved the final contract document.
     • Work closely with legal, procurement, and senior management teams to ensure all terms are properly defined and aligned with SayPro’s goals and compliance standards.
     • Ensure all necessary stakeholders are included in the sign-off process, such as senior management, legal, procurement teams, and clients or suppliers.
     • Coordinate with external partners, suppliers, and vendors to finalize contract details, ensuring they adhere to agreed-upon terms and conditions.
   • Ensuring Compliance:
     • Monitor contract terms and deadlines to ensure full compliance with the agreements signed.
     • Track any amendments or changes in contracts to ensure consistency with SayPro policies and procedures.
     • Ensure the execution of all necessary processes for activating contracts, including invoicing, payment terms, and milestones.
2. SayPro Monthly Contract Management:
   • Oversee Supplier Contracts:
     • Manage and oversee the entire lifecycle of supplier contracts, from initiation to completion.
     • Ensure all supplier agreements are signed on time and meet the terms and conditions as per SayPro’s expectations.
     • Track supplier performance and manage contract renewals and terminations as required.
     • Work with the procurement and finance teams to ensure the timely and accurate processing of payments based on contract terms.
   • Supplier Relationship Management:
     • Serve as the point of contact for suppliers during contract execution.
     • Collaborate with suppliers to resolve any issues or disputes related to contract performance.
     • Maintain an ongoing relationship with suppliers, ensuring that SayPro’s interests are represented and protected.
3. SayPro Tenders, Bidding, Quotations, and Proposals:
   • Tendering and Bidding Management:
     • Lead the preparation, submission, and evaluation of tenders and bids for SayPro.
     • Work closely with the sales, legal, and procurement teams to ensure all tender documents are accurate, complete, and comply with the organization’s bidding policies.
     • Coordinate with internal stakeholders to identify tender opportunities and ensure timely submission of bids.
   • Quotations and Proposals:
     • Manage the creation and review of quotations and proposals for potential clients or projects.
     • Work alongside the sales and marketing teams to ensure that proposals are aligned with SayPro’s pricing strategy and contractual obligations.
     • Ensure that all proposals are structured in a way that is legally sound and meets the client’s requirements while safeguarding SayPro’s interests.
4. SayPro Royalty SCMR (Supplier Contract Management & Reporting):
   • Oversee Royalty Contract Management:
     • Manage contracts related to royalties, ensuring that all terms, including royalty rates, payments, and timelines, are clearly defined and adhered to by all parties involved.
     • Ensure that any necessary royalty payments are calculated, tracked, and processed in compliance with contractual terms.
   • Monthly SCMR (Supplier Contract Management Reporting):
     • Create and present monthly SCMR reports detailing the status of contracts, supplier performance, compliance, and any significant contract-related developments.
     • Ensure that all key metrics are tracked, and report any discrepancies or issues to senior management for further resolution.
     • Develop strategies to optimize supplier contract management and improve the efficiency of contract execution across the organization.

Skills & Qualifications:

• Proven experience in contract management, procurement, or legal affairs.
• Strong knowledge of contract law, procurement processes, and industry best practices.
• Exceptional communication and negotiation skills, both written and verbal.
• Ability to work independently and manage multiple projects simultaneously.
• Detail-oriented with a high level of accuracy in contract documentation.
• Proficiency in contract management software and Microsoft Office Suite.
• Bachelor’s degree in Business Administration, Law, or a related field is preferred.

Additional Requirements:

• Ability to work under pressure and meet deadlines.
• Strong interpersonal skills to build and maintain relationships with suppliers, clients, and internal teams.
• Experience in handling complex contracts in a fast-paced environment.

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This job description outlines the core tasks and responsibilities for the Contract Execution Manager role within SayPro, with an emphasis on managing supplier contracts, coordinating with various teams for contract sign-offs, and overseeing the tendering and bidding processes. The role also ensures that all contracts are managed in compliance with SayPro’s policies and legal standards.

SayPro Job Description & Tasks:

Drafting New Contracts:
Custom Clauses: Develop custom clauses for specific contracts where necessary, particularly for high-value or high-risk agreements

Position Title: Contract Manager/Coordinator

Department: Supply Chain & Marketing (SCMR)

Reports To: Director of Operations or Head of Legal and Compliance

Location: SayPro Office or Remote (Depending on Company Policy)

Job Type: Full-Time

Salary: Commensurate with Experience

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Job Overview

The Contract Manager/Coordinator at SayPro is responsible for the creation, management, and oversight of all contractual agreements within the company. This includes drafting new contracts, managing supplier and vendor agreements, and ensuring compliance with legal and company policies. The role involves working closely with various internal teams to ensure that each contract meets the company’s operational and strategic goals, particularly in high-value or high-risk agreements. Custom clauses may be required for specific agreements, and the position also entails overseeing tendering, bidding, and proposal processes.

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Key Responsibilities & Tasks

1. Drafting New Contracts

• Custom Clauses for High-Value or High-Risk Agreements:
  • Develop and tailor custom clauses for high-value or high-risk contracts where necessary, ensuring that SayPro’s interests are fully protected.
  • Collaborate with the legal department, procurement team, and other key stakeholders to create clauses that address specific business needs, risks, or unique circumstances related to the agreement.
  • These custom clauses could cover areas such as performance guarantees, penalty provisions, indemnity clauses, dispute resolution mechanisms, and confidentiality terms, particularly in contracts with strategic suppliers, key clients, or partners.
  • Review and analyze potential risks and liabilities that may arise in the contract and design clauses to mitigate these risks, ensuring robust protection for SayPro.
• Template Use and Customization:
  • Start with standard contract templates, customizing them as needed to suit the specific requirements of high-value or complex agreements.
  • Ensure that custom clauses are properly integrated into the broader contract while maintaining the overall structure and clarity of the agreement.
• Risk Management:
  • Assess and manage the risk profile of each contract, particularly for agreements that involve significant financial, operational, or reputational risks.
  • Develop specific contractual provisions that address risk management, including appropriate insurance coverage, liability limits, and indemnification provisions.
• Approval Process for Custom Clauses:
  • Work with internal teams to ensure that the custom clauses meet company objectives and legal standards. Once tailored, ensure the clauses are approved by the appropriate stakeholders, including legal and senior management.
  • Ensure that all custom clauses are thoroughly explained to the relevant teams or stakeholders to ensure clarity in their application.

2. Contract Management and Oversight

• Supplier Contracts and Agreements:
  • Oversee the entire lifecycle of supplier and vendor contracts, ensuring that all terms and conditions are met and that the agreements are adhered to.
  • Ensure that all high-value and high-risk supplier contracts are carefully monitored to ensure compliance with their terms, identifying any deviations and addressing them promptly.
  • Maintain a detailed record of contract milestones, deliverables, and deadlines for ongoing contracts to avoid any missed obligations.
• Contract Renewals and Amendments:
  • Monitor the expiration dates of supplier contracts and initiate the renewal process well in advance.
  • When necessary, renegotiate contract terms based on changing market conditions or internal requirements, ensuring that custom clauses are revisited and updated as needed.
• Monitoring & Reporting:
  • Regularly review the performance of suppliers and vendors in relation to contract terms and obligations, particularly focusing on high-value or high-risk contracts.
  • Provide detailed reports to management regarding the status of contracts, highlighting compliance issues, upcoming renewals, and any potential areas of concern.

3. Tenders, Bidding, Quotations, and Proposals

• Tendering Process:
  • Lead the preparation of tender documents, ensuring that they include comprehensive contract terms and conditions that align with SayPro’s requirements.
  • Collaborate with the procurement team to ensure that tender packages clearly outline the contractual obligations of suppliers and bidders.
  • Coordinate with legal and compliance teams to ensure that tenders comply with all applicable regulations and reflect SayPro’s interests.
• Bidding and Quotations:
  • Oversee the drafting and evaluation of bid submissions, ensuring that all contractual terms are clearly defined and that SayPro’s requirements are met.
  • Work with the sales and marketing teams to ensure that the terms of any quotations or proposals reflect SayPro’s capabilities and business goals.
• Proposals:
  • Support the preparation and negotiation of proposals by drafting contract terms, identifying areas for potential customization, and addressing specific business concerns related to the proposal.
  • Ensure that all proposals contain terms that protect SayPro’s interests, such as payment terms, confidentiality, intellectual property rights, and performance metrics.

4. SayPro Marketing & Royalty Agreements (SCMR)

• Marketing and Royalty Contracts:
  • Draft and manage contracts related to SayPro’s marketing and royalty agreements. This includes collaborations with partners, licensing arrangements, and intellectual property agreements.
  • Ensure that marketing agreements are aligned with SayPro’s branding and marketing objectives, while also safeguarding intellectual property rights.
  • Develop custom clauses in marketing contracts, where necessary, to address specific concerns related to royalties, media rights, or promotional terms.
• Collaboration with Legal and Marketing Teams:
  • Work closely with legal, marketing, and other relevant departments to ensure that all marketing and royalty contracts are compliant with legal standards and company objectives.
  • Negotiate royalty terms that are fair and competitive, protecting SayPro’s financial and brand interests.

5. Contract Compliance and Risk Management

• Risk Assessment:
  • Conduct in-depth risk assessments for high-value contracts, focusing on key areas such as potential financial exposure, performance risks, or reputational damage.
  • Identify and develop strategies to mitigate risk, including proposing custom contract clauses that offer more comprehensive protection in high-risk scenarios.
• Dispute Resolution:
  • Develop and implement dispute resolution mechanisms in contracts, particularly for high-risk or high-value agreements. Ensure that the procedures for addressing issues are clearly defined and easily enforceable.
  • Address any disputes or contractual breaches, ensuring that SayPro’s position is protected and that any issues are resolved efficiently.
• Compliance Monitoring:
  • Continuously monitor contracts for compliance, particularly for high-value agreements, ensuring that both parties meet their obligations.
  • Keep all stakeholders informed of compliance status, providing recommendations for corrective actions when necessary.

6. Stakeholder Communication & Coordination

• Collaboration Across Departments:
  • Work closely with the Procurement, Marketing, Legal, and Finance teams to ensure that contracts meet internal business needs and align with company strategies.
  • Provide advice and support to departments regarding the application of contract terms and custom clauses, ensuring that all parties understand their roles and obligations.
• Supplier and Vendor Relations:
  • Serve as the primary point of contact for suppliers and vendors, particularly in relation to high-value or high-risk agreements.
  • Ensure clear communication with external parties regarding contract terms, custom clauses, and any specific expectations or requirements.

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Skills and Qualifications

• Education:
  • Bachelor’s degree in Business Administration, Law, Supply Chain Management, Marketing, or a related field. Advanced degrees or certifications in contract management, procurement, or law are preferred.
• Experience:
  • Minimum of 3-5 years of experience in contract management, procurement, or a related field, with a focus on drafting and managing high-value or high-risk contracts.
  • Familiarity with the tendering process, bidding, and proposal management is essential.
• Technical Skills:
  • Proficiency with contract management software or systems.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) for drafting contracts, tracking performance, and reporting.
• Legal Knowledge:
  • Strong understanding of legal terminology, contract law, and regulatory compliance.
  • Ability to draft and negotiate bespoke clauses that address specific business needs, risks, and opportunities.
• Soft Skills:
  • Excellent negotiation and communication skills.
  • Detail-oriented with strong organizational abilities.
  • Ability to work under pressure, manage multiple contracts simultaneously, and prioritize tasks effectively.
  • Collaborative mindset with the ability to work cross-functionally with various teams.

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Working Conditions

• Occasional travel to meet with vendors, suppliers, or clients may be required.
• Flexible working hours may be necessary to meet project deadlines or urgent contractual needs.

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Additional Notes

• SayPro offers a dynamic and collaborative environment, where the Contract Manager/Coordinator will play a pivotal role in ensuring that SayPro’s contracts are well-managed, legally sound, and aligned with business strategies. The position is crucial to safeguarding SayPro’s interests, particularly in high-risk or high-value agreements.

SayPro Job Description & Tasks:

Drafting New Contracts:
Template Use: Utilize standard contract templates and ensure any bespoke clauses are aligned with SayPro’s internal policies

Position Title: Contract Manager/Coordinator

Department: Supply Chain & Marketing (SCMR)

Reports To: Director of Operations or Head of Legal and Compliance

Location: SayPro Office or Remote (Depending on Company Policy)

Job Type: Full-Time

Salary: Commensurate with Experience

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Job Overview

The Contract Manager/Coordinator at SayPro is responsible for overseeing the creation, negotiation, management, and compliance of all contracts within the company. This includes drafting new contracts, ensuring that they are aligned with company policies, and managing supplier and vendor relationships. The role involves utilizing standardized templates for contract creation while customizing the documents when necessary. Additionally, the position requires close collaboration with various departments, including legal, procurement, marketing, and operations, to ensure all agreements reflect SayPro’s strategic and operational objectives.

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Key Responsibilities & Tasks

1. Drafting New Contracts

• Template Use & Customization:
  • Utilize standard contract templates for various types of agreements, including supplier contracts, service agreements, and vendor contracts.
  • Ensure that any bespoke clauses are fully aligned with SayPro’s internal policies, legal standards, and business requirements. This may include adjusting terms for specific suppliers, services, or unique circumstances while ensuring compliance with industry standards.
  • Coordinate with the legal department to incorporate any necessary legal provisions or updates into the contract templates.
  • Maintain a library of up-to-date templates that reflect any changes in the law, business practices, or company policies.
  • Review and update existing contract templates periodically to ensure they meet evolving business and regulatory requirements.
• Bespoke Clauses:
  • Draft and tailor custom clauses for specific contracts, ensuring they are consistent with SayPro’s broader operational needs and legal frameworks.
  • Work closely with internal stakeholders (such as procurement, marketing, and sales) to understand the specifics of each contract and ensure any bespoke terms are clearly defined and mutually beneficial.
  • Incorporate special provisions for pricing, delivery schedules, payment terms, warranties, or performance guarantees where required.

2. Contract Management & Oversight

• Supplier Contracts and Agreements:
  • Oversee the lifecycle of supplier contracts, from initial negotiation through to execution and ongoing performance monitoring. Ensure that contracts are compliant with both company policies and industry regulations.
  • Maintain accurate records of contract performance, ensuring that suppliers meet agreed terms, quality standards, and timelines. Address any discrepancies in terms of delivery, service, or pricing through formal contract amendments or negotiations.
• Tracking and Reporting:
  • Regularly monitor key contract milestones, renewal dates, and performance metrics to ensure timely renewals and amendments.
  • Provide management with comprehensive reports on the status of contracts, highlighting any potential issues or opportunities for renegotiation.
  • Ensure compliance with all terms, including deliverables, pricing, and timelines, by tracking the performance of suppliers and vendors.
• Contract Renewals and Amendments:
  • Monitor expiration dates and proactively manage contract renewals, including initiating early-stage negotiations for favorable renewal terms.
  • Draft, review, and execute amendments to existing contracts when necessary, ensuring all changes are documented accurately and in compliance with SayPro’s policies.

3. Tenders, Bidding, Quotations, and Proposals

• Tender Process Management:
  • Coordinate the preparation of tender documents and bid submissions. Ensure that the terms and conditions within tenders and bids are clear, concise, and fully aligned with company policies.
  • Work closely with the procurement team to ensure that all bid packages meet the company’s needs and reflect contractual obligations.
  • Ensure that all legal and compliance requirements are met when preparing tenders, including confidentiality agreements, intellectual property considerations, and non-compete clauses.
• Quotations & Proposals:
  • Draft contractual terms and conditions for quotations and proposals provided by SayPro to external clients, suppliers, or partners.
  • Work alongside the marketing and sales teams to ensure that proposals accurately reflect SayPro’s business capabilities and objectives.
  • Collaborate with stakeholders to tailor proposals to the specific needs and conditions of potential clients or partners.

4. SayPro Marketing & Royalty Agreements (SCMR)

• Marketing & Royalties Contract Creation:
  • Draft and manage contracts related to marketing partnerships, royalties, and licensing agreements. These contracts may involve both domestic and international partners and must adhere to SayPro’s business and legal standards.
  • Work closely with the marketing department to ensure that the terms and conditions of marketing agreements align with SayPro’s brand goals and intellectual property rights.
  • Ensure that royalty agreements reflect fair compensation for intellectual property or product usage, ensuring proper tracking of payments and adherence to contractual obligations.
• Collaboration with Legal & Marketing Teams:
  • Collaborate with SayPro’s legal and marketing departments to ensure that all marketing-related contracts are compliant with intellectual property laws and best practices in the industry.
  • Provide advice and guidance to the marketing team regarding contract terms, focusing on protecting SayPro’s interests while fostering strong business relationships.

5. Contract Compliance and Risk Management

• Risk Assessment:
  • Conduct thorough reviews of contracts to assess potential risks related to compliance, financial exposure, or operational efficiency.
  • Ensure that all contracts contain necessary provisions for dispute resolution, indemnity, confidentiality, and other legal protections to safeguard SayPro’s interests.
• Monitoring and Enforcement:
  • Continuously monitor ongoing contracts for compliance, ensuring that both parties fulfill their obligations as specified in the agreement.
  • Address any breaches of contract or performance issues promptly, working to resolve disputes in a manner that is in SayPro’s best interest.
• Documentation & Record Maintenance:
  • Maintain comprehensive and organized records of all contracts, including drafts, final agreements, amendments, and communications related to the contracts.
  • Ensure that contract documents are stored securely and accessible for reference when needed by internal teams, auditors, or legal advisors.

6. Stakeholder Communication & Coordination

• Cross-Department Collaboration:
  • Work closely with other departments, such as Procurement, Marketing, Legal, and Finance, to ensure that contracts align with departmental objectives and are executed smoothly.
  • Provide regular updates to internal stakeholders on the status of contracts, negotiations, and any key developments.
• Vendor & Supplier Liaison:
  • Act as the main point of contact for vendors and suppliers during the negotiation and execution of contracts.
  • Ensure that vendors and suppliers understand the terms and conditions of the agreements and comply with them throughout the contract lifecycle.
  • Facilitate communication with external parties to resolve any contract-related disputes or issues.

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Skills and Qualifications

• Education:
  • Bachelor’s degree in Business Administration, Law, Supply Chain Management, Marketing, or a related field. Advanced degrees or certifications in contract management, law, or procurement are a plus.
• Experience:
  • Minimum 3-5 years of experience in contract management, procurement, or a related field, with a strong understanding of supplier agreements, tendering processes, and contract law.
  • Prior experience with marketing and royalty agreements is advantageous.
• Technical Skills:
  • Proficiency with contract management software or systems.
  • Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint) for drafting contracts, preparing reports, and presenting information.
  • Knowledge of legal terminology and best practices in contract drafting, negotiation, and enforcement.
• Soft Skills:
  • Excellent written and verbal communication skills.
  • Strong negotiation skills with the ability to balance business needs and legal considerations.
  • Detail-oriented and highly organized, with the ability to manage multiple contracts simultaneously.
  • Ability to work collaboratively across departments and maintain positive relationships with vendors and suppliers.

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Working Conditions

• Occasional travel may be required for meetings with vendors, suppliers, or clients.
• Some flexibility in working hours may be necessary to meet deadlines or address urgent contractual issues.

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Additional Notes

• SayPro offers a dynamic and collaborative work environment where contract management plays a critical role in ensuring business success. The Contract Manager/Coordinator will be expected to not only manage contracts but also provide valuable insights and strategic recommendations to help guide SayPro’s operations and business growth.

SayPro Job Description & Tasks:

Drafting New Contracts:
Contract Creation: Develop new contracts based on SayPro’s needs. This may include agreements for products, services, or other vendor relationships

Position Title: Contract Manager/Coordinator

Department: Supply Chain & Marketing (SCMR)

Reports To: Director of Operations or Head of Legal and Compliance

Location: SayPro Office or Remote (Depending on Company Policy)

Job Type: Full-Time

Salary: Commensurate with Experience

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Job Overview

The Contract Manager/Coordinator at SayPro is responsible for overseeing the drafting, creation, negotiation, and management of contracts across the company. This role ensures that all supplier and vendor contracts align with SayPro’s objectives, regulatory standards, and compliance protocols. The individual will work closely with internal departments such as Supply Chain Management, Marketing, and Legal teams to ensure effective contract creation and management. The position also involves monitoring and managing existing contracts to ensure compliance and mitigate risks.

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Key Responsibilities & Tasks

1. Drafting New Contracts

• Contract Creation:
  Develop, write, and review new contracts tailored to SayPro’s business needs. These contracts may include agreements for products, services, vendor relationships, and other operational agreements.
  • Collaborate with the relevant internal departments (Sales, Procurement, Marketing) to determine the key terms and deliverables.
  • Ensure contract terms align with SayPro’s objectives and industry best practices.
  • Address any legal or compliance considerations by working with the legal department.
  • Provide clear contract language that outlines obligations, timelines, pricing, and dispute resolution mechanisms.
• Risk Assessment & Mitigation:
  Conduct thorough risk assessments to identify potential issues in contracts. Develop clauses and terms that protect SayPro from liabilities and risks. This involves ensuring that terms around confidentiality, indemnity, warranties, and intellectual property are adequately addressed.
• Approval Process:
  Manage the internal approval process for all new contracts. This involves coordinating with multiple stakeholders (legal, finance, operations) to ensure all parties review and approve the terms before final execution.

2. Contract Management and Oversight

• Supplier Contracts Management:
  Oversee and manage ongoing supplier contracts and agreements, ensuring compliance with all contractual obligations. Track deliverables, deadlines, and any contract renewals or amendments.
  • Monitor the performance of suppliers to ensure they meet agreed-upon service levels, quality standards, and timelines.
  • Collaborate with relevant teams to resolve any issues related to supplier performance or contract discrepancies.
• Renewal and Termination:
  Manage contract renewal processes by preparing notices of renewal or termination, negotiating new terms, and ensuring all conditions for termination are met.
  • Keep track of contract expiration dates and initiate renewal discussions ahead of time.
  • Provide detailed reports and analysis on the contract renewal status.

3. Tendering, Bidding, Quotations, and Proposals

• Tenders and Bidding:
  Lead and coordinate the preparation of tender documents, bid submissions, and supplier quotations. Work closely with the procurement and operations teams to ensure bid packages are aligned with business objectives.
  • Assist in evaluating tenders and selecting the best suppliers based on both contractual terms and strategic value.
  • Ensure that all legal and compliance aspects of tenders are in place, particularly concerning non-disclosure agreements, confidentiality, and conflict of interest considerations.
• Proposals:
  Support the development of proposals by drafting, reviewing, and finalizing the contractual terms included in the proposal documents.
  • Collaborate with the Sales and Marketing departments to ensure that all proposals reflect SayPro’s capabilities and terms accurately.

4. Contract Compliance and Performance Monitoring

• Ongoing Contract Monitoring:
  Monitor and track the execution of contractual terms, ensuring that both parties (SayPro and the vendor/supplier) fulfill their obligations. This involves setting up systems for reminders on milestones, deliverables, and deadlines.
  • Work with teams to address issues and disputes, ensuring that they are resolved promptly and in accordance with the contract terms.
• Documentation and Record Keeping:
  Maintain a comprehensive database of all contracts and agreements, ensuring that all contract documents are stored securely and are accessible to authorized personnel.
  • Keep track of all amendments, renewals, or variations to contracts and ensure that records are updated accordingly.
  • Provide regular reporting to management on the status of contracts, including renewals, compliance, and performance.

5. SayPro Marketing Royalty SCMR

• Marketing and Royalty Agreements:
  Oversee the creation and management of contracts related to SayPro’s marketing and royalty arrangements. This involves collaborating with the marketing department to understand the needs for partnership or royalty agreements and ensuring that they align with SayPro’s objectives.
  • Draft agreements that accurately reflect the terms of any partnership, advertising, licensing, or royalty deals, ensuring that SayPro receives fair compensation and recognition for its intellectual property.

6. Communication and Stakeholder Coordination

• Internal Collaboration:
  Work closely with various internal teams, including marketing, finance, legal, and procurement, to ensure the smooth execution and administration of contracts.
  • Facilitate communication between departments to ensure that all teams are aligned with contract terms and project milestones.
• Supplier & Vendor Liaison:
  Act as the main point of contact between SayPro and external vendors, suppliers, and partners. Ensure that external parties are clear on the terms of contracts and any related obligations.
  • Handle queries from suppliers, resolving concerns related to contract performance, modifications, or interpretation of terms.

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Skills and Qualifications

• Education:
  • Bachelor’s degree in Business Administration, Law, Supply Chain Management, or a related field. Advanced degrees or certifications in contract management are a plus.
• Experience:
  • Minimum 3-5 years of experience in contract management or a related field, preferably within supply chain, marketing, or procurement environments.
  • Experience working with tendering processes, bidding, quotations, and proposals is a strong asset.
• Technical Skills:
  • Proficiency with contract management software or systems.
  • Strong Microsoft Office skills (Word, Excel, PowerPoint) for documentation, reporting, and presentations.
  • Familiarity with legal terminology, compliance regulations, and best practices in contract law.
• Soft Skills:
  • Excellent written and verbal communication skills.
  • Strong negotiation and problem-solving skills.
  • Detail-oriented with strong organizational skills and the ability to handle multiple projects simultaneously.
  • Ability to collaborate effectively across departments and work under pressure.

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Working Conditions

• This role may require occasional travel to meet with vendors, suppliers, or clients.
• The position may involve extended working hours to meet contract deadlines or project timelines.

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Additional Notes

• SayPro offers a dynamic and flexible work environment, and the Contract Manager/Coordinator is expected to provide solutions that streamline contract-related processes while maintaining the highest standards of professionalism and compliance.

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This position will play a key role in SayPro’s success, ensuring that all contracts are well-managed and meet the organization’s strategic and operational goals.

SayPro Job Description & Tasks:

Contract Amendments: Work with suppliers to amend contracts when necessary, ensuring mutual benefit and agreement

Position Title: Supplier Contract Amendment Manager (SCAM)
Department: Supply Chain Management (SCM)
Reports To: Senior Supply Chain Manager / Director of Procurement
Location: SayPro Headquarters (or remote, as applicable)
Job Type: Full-Time
Salary: Competitive, based on experience

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Role Overview:

The Supplier Contract Amendment Manager at SayPro is responsible for managing the process of amending supplier contracts as needed. This role involves working closely with suppliers to modify contract terms to ensure mutual benefits, while maintaining alignment with SayPro’s business objectives, compliance requirements, and operational goals. The Manager will play a key role in negotiating and implementing changes to contracts that may arise due to evolving market conditions, business needs, or performance issues. Ensuring that both SayPro and its suppliers agree on any amendments is critical to maintaining healthy, long-term supplier relationships.

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Key Responsibilities:

1. Identifying the Need for Contract Amendments:

• Monitoring Contract Performance: Regularly review and monitor the performance of active contracts with suppliers to identify situations where amendments may be necessary. This could include issues such as changes in market conditions, supply chain disruptions, or new business requirements.
• Contract Performance Review: Assess contract deliverables, such as delivery schedules, quality, and supplier performance metrics, to determine if any terms need to be adjusted. Collaborate with relevant internal stakeholders (e.g., procurement, operations, legal) to evaluate the situation and identify necessary contract adjustments.
• Business Changes: Identify changes in SayPro’s business strategy or objectives that may require modifications to existing supplier agreements. This may include scaling operations, entering new markets, or adapting to new regulatory requirements.

2. Negotiating Contract Amendments:

• Supplier Engagement: Engage with suppliers to discuss and negotiate contract amendments, ensuring that both parties are aligned on the reasons for the changes and the new terms. Work to build consensus and mutual understanding between SayPro and suppliers during the amendment process.
• Strategic Negotiation: Negotiate the specific terms of the amendments, focusing on achieving mutually beneficial outcomes. Ensure that any changes address both SayPro’s operational needs and the supplier’s capacity and concerns, while maintaining favorable terms for the company.
• Flexibility and Adaptability: Show flexibility during negotiations to accommodate suppliers’ concerns while ensuring that SayPro’s core business objectives are not compromised. Amendments could involve changes in delivery schedules, pricing structures, or quality standards.

3. Ensuring Compliance and Alignment with Business Objectives:

• Legal and Regulatory Compliance: Work closely with the legal team to ensure that any amendments to supplier contracts comply with relevant laws, regulations, and industry standards. Ensure that amended terms are legally sound and protect SayPro from potential liabilities.
• Alignment with Business Goals: Ensure that any contract amendments align with SayPro’s broader business goals and objectives. This includes assessing the impact of contract changes on supply chain operations, cost structures, and overall efficiency.
• Risk Assessment: Assess the risks associated with proposed amendments, ensuring that changes do not expose SayPro to additional risks. Collaborate with risk management teams to evaluate and mitigate any potential negative impacts of contract modifications.

4. SayPro Tenders, Bidding, Quotations, and Proposals:

• Amendments in Tender or Bidding Context: In cases where a supplier’s contract is linked to a tender or bidding process, manage the process of amending the contract terms as necessary. This may include adjusting deliverables, renegotiating pricing, or revising timelines based on new circumstances or supplier performance.
• Proposal Modifications: When changes are necessary during the proposal phase, collaborate with the SayPro Tenders, Bidding, Quotations, and Proposals Office to modify supplier proposals in alignment with updated contract terms.
• Dynamic Terms Adjustment: Manage adjustments to contract terms during the bidding process to better align with market conditions, supplier capacity, or operational needs, ensuring that amendments are made transparently and fairly.

5. SayPro Marketing Royalty SCM:

• Amending Royalty Agreements: In collaboration with the SayPro Marketing Royalty SCM team, manage amendments to royalty agreements with suppliers. Ensure that any changes to royalty terms, such as payment schedules, calculation methods, or intellectual property rights, are negotiated and documented appropriately.
• Intellectual Property (IP) Updates: Where applicable, amend terms related to intellectual property usage, licensing rights, or royalty payments, ensuring that SayPro’s rights are maintained and that both parties reach a fair agreement on royalty terms.
• Revenue Impact Assessment: Assess the impact of any changes to marketing or royalty agreements on SayPro’s revenue streams and financial reporting. Work with finance teams to evaluate the financial impact of proposed amendments to ensure that they align with SayPro’s financial goals.

6. Documentation and Communication of Amendments:

• Documenting Amendments: Ensure that all agreed-upon contract amendments are thoroughly documented, including clear details of the changes to terms and conditions. Maintain organized records of amended contracts for future reference and compliance purposes.
• Contract Update Process: Oversee the process of updating contracts in the contract management system, ensuring that all changes are accurately reflected. Ensure that both SayPro and the supplier have access to the updated contract versions.
• Internal Communication: Communicate any contract amendments to internal stakeholders, including procurement, finance, and legal teams, to ensure that all parties are aligned and that the contract amendments are effectively integrated into ongoing operations.

7. Ongoing Monitoring of Amended Contracts:

• Tracking Amendments: After amendments are implemented, monitor supplier performance to ensure that amended terms are being adhered to. Track the impact of contract changes on delivery schedules, pricing, and overall supplier performance.
• Continuous Improvement: Assess the success of the contract amendment process and gather feedback from stakeholders to improve future contract amendments. Use insights from amended contracts to optimize future negotiations and ensure smoother contract management.
• Supplier Relationship Management: Maintain strong relationships with suppliers to ensure ongoing collaboration, especially in cases where contract amendments may have been triggered by performance issues. Aim to resolve any challenges amicably and proactively to avoid the need for further amendments in the future.

8. Cross-Functional Collaboration:

• Collaboration with Legal, Procurement, and Finance Teams: Work closely with legal, procurement, and finance teams to ensure that contract amendments meet the company’s requirements and are legally and financially sound. Collaborate to resolve any complex issues that may arise during the amendment process.
• Internal Stakeholder Engagement: Communicate with other internal departments, such as operations and marketing, to ensure that contract amendments align with business operations and support ongoing initiatives. This includes discussing how amended terms will impact operational workflows or marketing strategies.

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Skills and Qualifications:

• Education:
  • Bachelor’s degree in Business Administration, Supply Chain Management, Contract Management, or a related field.
  • A certification in Contract Management (such as the Certified Professional in Supply Management – CPSM or Certified Contract Manager – CCM) is preferred.
• Experience:
  • At least 5-7 years of experience in contract management, supplier negotiations, or procurement, with a focus on amending contracts and managing supplier relationships.
  • Proven experience in handling complex contract amendments and negotiations in a dynamic business environment.
• Key Competencies:
  • Negotiation Skills: Strong ability to negotiate and amend contracts in a way that is beneficial for both parties while maintaining professional relationships.
  • Legal and Regulatory Knowledge: Knowledge of contract law and regulatory requirements to ensure compliance when amending contracts.
  • Problem-Solving Skills: Ability to identify issues in contracts and devise creative solutions that satisfy both SayPro and the supplier.
  • Attention to Detail: Exceptional attention to detail when reviewing, amending, and finalizing contracts to ensure that all changes are accurately documented.
  • Communication Skills: Strong verbal and written communication skills to effectively manage contract discussions, amendments, and updates.
  • Project Management: Ability to manage multiple contract amendments simultaneously and coordinate with cross-functional teams to implement changes.
• Personal Attributes:
  • Proactive and results-oriented, with the ability to work independently and as part of a team.
  • Strong interpersonal skills to maintain positive relationships with suppliers and internal stakeholders.
  • Ability to adapt to changing business needs and manage complex contracts under tight deadlines.

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Work Environment:

• SayPro offers a fast-paced and dynamic work environment, requiring constant engagement with suppliers, internal departments, and cross-functional teams.
• The role involves both independent and collaborative work, with frequent communication with suppliers and internal stakeholders to ensure that amendments are executed effectively.
• Remote work may be offered based on SayPro’s current work policies.

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The Supplier Contract Amendment Manager role at SayPro is essential in ensuring that supplier contracts remain flexible and responsive to evolving business needs. By effectively managing contract amendments, this role ensures that SayPro’s supplier relationships remain strong, compliant, and aligned with business objectives. Through negotiation, collaboration, and diligent contract management, this position helps SayPro adapt to changes and secure long-term, mutually beneficial agreements with suppliers.

SayPro Job Description & Tasks:

Negotiating Contract Terms:
Supplier Negotiations: Negotiate favorable terms with suppliers, ensuring that contracts reflect SayPro’s business objectives and maximize cost-efficiency

Position Title: Supplier Contract Negotiation Manager (SCNM)
Department: Supply Chain Management (SCM)
Reports To: Senior Supply Chain Manager / Director of Procurement
Location: SayPro Headquarters (or remote, as applicable)
Job Type: Full-Time
Salary: Competitive, based on experience

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Role Overview:

The Supplier Contract Negotiation Manager at SayPro is responsible for leading negotiations with suppliers to ensure that contract terms align with the company’s strategic objectives, maximize cost-efficiency, and establish mutually beneficial relationships. The role requires in-depth knowledge of procurement processes, strong negotiation skills, and an understanding of market conditions and supplier capabilities. This position ensures that SayPro’s procurement contracts reflect the business’s needs while minimizing risk, enhancing cost-effectiveness, and fostering long-term supplier relationships.

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Key Responsibilities:

1. Leading Supplier Negotiations:

• Negotiating Favorable Terms: Lead negotiations with suppliers to secure favorable contract terms that meet SayPro’s business objectives. Focus on achieving cost reductions, improving payment terms, optimizing delivery schedules, and ensuring flexibility in supply agreements.
• Cost-Efficiency Maximization: Ensure that negotiated terms maximize cost-efficiency without compromising product quality or service levels. This includes negotiating discounts, volume-based pricing, early payment terms, and other cost-saving initiatives.
• Risk Mitigation through Negotiation: Negotiate contract clauses that protect SayPro from potential risks, such as delays, price increases, or supply chain disruptions. Incorporate penalty clauses, performance incentives, and dispute resolution procedures to minimize business exposure to risks.

2. Aligning Contract Terms with Business Objectives:

• Understanding SayPro’s Needs: Collaborate with various departments, including procurement, legal, finance, and operations, to fully understand SayPro’s business requirements and objectives. Use this understanding to ensure that contract terms align with SayPro’s overall strategy.
• Business Goal Integration: Integrate key business goals into contract terms, such as sustainability, innovation, and operational efficiency. Negotiate terms that not only meet immediate procurement needs but also align with long-term corporate objectives and values.
• Customizing Agreements for SayPro’s Benefit: Customize contracts based on SayPro’s specific needs, such as delivery schedules that match production timelines, flexible pricing models to accommodate market fluctuations, and clauses that allow for continuous improvement initiatives.

3. SayPro Tenders, Bidding, Quotations, and Proposals:

• Supplier Selection and Bid Evaluation: Collaborate with procurement and legal teams to evaluate supplier bids and quotations to ensure they are in line with SayPro’s budget, quality standards, and operational requirements. Assess the competitiveness of the supplier’s offers and identify negotiation opportunities to improve terms.
• Tender Process Negotiations: During the tender and bidding process, ensure that supplier proposals reflect fair terms and are aligned with SayPro’s business objectives. Negotiate amendments to proposals that help secure more favorable pricing, flexible delivery timelines, or enhanced service levels.
• Proposal Customization: Work closely with suppliers to tailor proposals that meet both parties’ expectations and requirements. Ensure that each proposal is flexible enough to accommodate changes in market conditions or business needs without compromising SayPro’s objectives.

4. SayPro Marketing Royalty SCM:

• Royalty Contract Negotiations: Collaborate with the SayPro Marketing Royalty SCM team to negotiate favorable royalty agreements with suppliers, ensuring that payments, licensing rights, and usage terms are clear and advantageous for SayPro.
• Intellectual Property Rights: Negotiate terms related to intellectual property (IP) in supplier contracts to ensure SayPro’s rights are fully protected. Secure appropriate royalties, usage rights, and protection of proprietary technology or creative assets.
• Fair Compensation Terms: Ensure that the negotiated royalty terms are fair, transparent, and accurately reflect the value of the products or services provided by the suppliers. Review payment terms to align with SayPro’s financial goals and marketing efforts.

5. Enhancing Supplier Relationships:

• Building Strong Supplier Relationships: Develop and maintain positive, long-term relationships with suppliers through fair negotiations and open communication. Foster mutual trust and respect, ensuring that suppliers feel valued and incentivized to deliver high-quality products and services.
• Collaboration and Partnership: Encourage collaboration and partnership with suppliers by negotiating terms that benefit both SayPro and the supplier. Look for opportunities to create win-win situations where both parties can achieve their objectives.
• Supplier Performance Incentives: Negotiate performance-based incentives that encourage suppliers to exceed expectations, such as bonuses for early deliveries, penalties for missed deadlines, or quality-based incentives. Create a framework that incentivizes continuous improvement and long-term success.

6. Contract Finalization and Documentation:

• Reviewing and Finalizing Contracts: Work closely with the legal and procurement teams to finalize contracts once the terms are agreed upon. Ensure that all negotiated terms are accurately documented and that the final agreement aligns with both SayPro’s legal requirements and business goals.
• Contract Amendments and Renewals: Oversee the amendment and renewal process for supplier contracts, ensuring that negotiated terms are updated and that previous contract performance is assessed before renewal. Renegotiate terms as necessary to address any changes in market conditions or business needs.
• Documentation and Record Keeping: Maintain organized records of all supplier negotiations, including terms, agreements, and supporting documentation. Ensure that all contracts are accessible for audits, reviews, and future negotiations.

7. Continuous Improvement and Market Intelligence:

• Market Research and Trend Analysis: Conduct research to stay informed on market trends, competitor pricing strategies, and supplier performance. Use this market intelligence to inform negotiation strategies and maintain SayPro’s competitive advantage in the market.
• Continuous Negotiation Improvement: Regularly evaluate and refine negotiation strategies to enhance contract terms and improve overall procurement outcomes. Participate in training and development to further enhance negotiation skills and stay updated on best practices in contract management and supplier relations.
• Leveraging Technology: Utilize advanced contract management tools and software to streamline negotiation processes, track key contract milestones, and monitor supplier performance. Leverage technology to ensure efficient communication and document management throughout the negotiation and contracting phases.

8. Cross-Functional Collaboration:

• Cross-Departmental Collaboration: Work closely with other departments, including finance, legal, and operations, to ensure that all departments are aligned on key negotiation goals. Ensure that the final contract terms align with budgetary constraints, operational requirements, and legal compliance.
• Internal Stakeholder Communication: Regularly communicate with internal stakeholders to update them on the status of ongoing negotiations, key issues, and potential risks. Ensure alignment between procurement goals and SayPro’s overall business strategy.

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Skills and Qualifications:

• Education:
  • Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, or a related field.
  • Professional certifications such as Certified Professional in Supply Management (CPSM) or Chartered Institute of Procurement & Supply (CIPS) are preferred.
• Experience:
  • At least 5-7 years of experience in supplier contract negotiation, procurement, or supply chain management, with a focus on negotiating supplier contracts in complex business environments.
  • Strong understanding of supplier management, cost structures, and contract law.
• Key Competencies:
  • Negotiation Skills: Strong ability to negotiate favorable contract terms with suppliers while maintaining professional and productive relationships.
  • Financial Acumen: Ability to assess financial implications of contracts, including pricing models, cost savings, and risk factors.
  • Problem-Solving and Analytical Skills: Strong analytical and problem-solving skills to identify potential negotiation challenges and develop creative solutions.
  • Attention to Detail: Excellent attention to detail, particularly when reviewing and finalizing contract terms.
  • Communication Skills: Excellent verbal and written communication skills, with the ability to present complex contract terms and negotiation strategies clearly.
  • Contract Management: Proficiency in contract management software and tools for tracking negotiations, contracts, and supplier performance.
• Personal Attributes:
  • Proactive, results-driven, and focused on continuous improvement.
  • Strong interpersonal skills with the ability to build rapport and foster long-term relationships with suppliers.
  • Ability to manage multiple negotiations and projects simultaneously in a fast-paced environment.

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Work Environment:

• SayPro provides a collaborative and dynamic work environment where negotiation and supplier management are key to business success.
• The role will require frequent interaction with other departments such as legal, procurement, marketing, and finance, as well as regular communication with suppliers and external partners.
• The position may offer both office-based and remote work options, depending on SayPro’s current work policies.

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The Supplier Contract Negotiation Manager role at SayPro is critical in securing advantageous terms with suppliers that align with the company’s objectives. By leading negotiations, building strong supplier relationships, and ensuring that contracts reflect SayPro’s needs, this role plays a key part in driving cost-efficiency, mitigating risks, and achieving strategic procurement goals. Through expert negotiation and collaboration, this position ensures that SayPro’s supplier contracts support its long-term business success.

SayPro Job Description & Tasks:

Reviewing Supplier Contracts and Agreements: Risk Assessment: Identify potential risks in supplier agreements, such as unfavorable payment terms, delivery schedules, or performance metrics. Take proactive steps to mitigate these risks

Position Title: Supplier Contract Risk Manager (SCRM)
Department: Supply Chain Management (SCM)
Reports To: SCM Director / Risk Management Manager
Location: SayPro Headquarters (or remote, as applicable)
Job Type: Full-Time
Salary: Competitive, based on experience

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Role Overview:

The Supplier Contract Risk Manager at SayPro is responsible for assessing and managing potential risks within supplier contracts and agreements. This role focuses on identifying potential liabilities, unfavorable terms, and operational risks that could impact the company’s operations, financial health, or supplier relationships. The role requires a proactive approach to mitigating these risks through contract revisions, negotiating favorable terms, and ensuring that SayPro’s interests are fully protected throughout the contract lifecycle. The position also involves working closely with cross-functional teams such as procurement, legal, finance, and marketing to ensure all risks are identified and managed effectively.

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Key Responsibilities:

1. Identifying and Assessing Risks in Supplier Contracts:

• Risk Identification: Conduct thorough reviews of supplier contracts to identify potential risks related to payment terms, delivery schedules, performance metrics, intellectual property, legal compliance, financial stability of suppliers, and other contractual obligations.
• Financial Risk: Identify risks in the payment terms, such as unfavorable or delayed payment schedules, penalties, or pricing fluctuations. Analyze the financial implications of these terms and propose modifications to reduce risk.
• Operational Risk: Review clauses related to supplier performance, delivery schedules, and product quality to ensure that they do not create risks for SayPro’s supply chain operations. Identify any unrealistic performance expectations or delivery timelines that could jeopardize business continuity.
• Legal and Regulatory Risks: Assess potential legal risks, including non-compliance with industry standards, laws, or environmental regulations. Collaborate with the legal department to ensure that all legal obligations are met and that terms are compliant with regulations.
• Supply Chain Disruptions: Identify any risks related to supplier capacity, resource availability, or geopolitical factors that could disrupt supply chains or delay deliveries. Assess the financial health of suppliers and their ability to meet long-term commitments.

2. Mitigating and Managing Risks in Supplier Contracts:

• Proactive Risk Mitigation: Take proactive steps to address potential risks identified in supplier agreements. This may include recommending changes to terms or conditions, such as adjusting payment schedules, performance metrics, or delivery expectations, to mitigate financial or operational risks.
• Negotiation of Favorable Terms: Work closely with the procurement and legal teams to negotiate more favorable contract terms that reduce risks. This includes negotiating more flexible payment terms, clearer delivery schedules, better quality control clauses, and stronger performance guarantees from suppliers.
• Buffer Provisions: Advocate for the inclusion of buffer provisions, such as contingency plans or penalties for non-performance, to protect SayPro in case of supplier defaults or delays.
• Escalation Clauses: Recommend the inclusion of escalation clauses or options for contract termination in the event that certain risk thresholds are crossed (e.g., delivery delays, failure to meet agreed-upon quality levels).

3. SayPro Tenders, Bidding, Quotations, and Proposals:

• Risk Assessment in Tendering Process: Oversee the tendering and bidding process to ensure that potential risks are identified early in the proposal stage. Assess and review supplier bids for terms that may carry significant risks, such as overly aggressive pricing, unrealistic delivery times, or weak performance metrics.
• Bidder Risk Profiles: Conduct risk assessments on prospective suppliers during the bidding phase to evaluate their financial stability, operational capacity, and history of performance. Ensure that potential risks associated with new or less-established suppliers are adequately addressed.
• Supplier Selection Criteria: Collaborate with procurement and marketing teams to integrate risk factors into the supplier selection process. Establish clear risk management criteria that prioritize suppliers with proven stability, performance reliability, and legal compliance.

4. Risk Management in SayPro Marketing Royalty SCM:

• Royalty Payment and Compliance Risk: In collaboration with the Marketing Royalty SCM team, assess risks associated with royalty agreements and payments, ensuring that the terms are fair and compliant with intellectual property laws. Identify any risks related to late payments, audit discrepancies, or miscalculations of royalties.
• Intellectual Property (IP) Risk: Review supplier agreements for clauses that involve intellectual property, ensuring that SayPro’s IP rights are adequately protected. Mitigate risks related to IP misuse or infringement by enforcing strong confidentiality and licensing terms in contracts.
• Risk of Overpayment: Identify and prevent the risk of overpayment for royalty fees or licensing agreements by ensuring the payment structure aligns with the actual usage or sales volume. Implement safeguards to monitor and correct any discrepancies in payment calculations.

5. Monitoring and Reporting Risk Exposure:

• Risk Monitoring: Continuously monitor supplier performance, delivery schedules, and compliance with contractual terms. Track any risks that materialize during the course of a contract and work with cross-functional teams to develop strategies to mitigate the impact.
• Key Risk Indicators: Establish and track Key Risk Indicators (KRIs) related to supplier performance, financial health, compliance, and delivery timelines. Use these indicators to predict potential disruptions and take preemptive actions to mitigate risks.
• Risk Reporting: Provide regular risk reports to senior management, outlining potential risks identified in active contracts, mitigation strategies in place, and any unresolved issues that require immediate attention. Update the management team on the status of risk mitigation efforts.

6. Contract Renewal, Amendments, and Risk Review:

• Contract Renewal Reviews: Before contract renewals or extensions, conduct a comprehensive risk assessment of existing supplier contracts to ensure that any risks previously identified have been addressed. This includes reviewing performance, compliance, and any changes in the supplier’s financial or operational stability.
• Amendment Risk Assessment: When contract amendments are proposed, assess the potential risks introduced by the changes. Ensure that any amendments or revisions align with SayPro’s risk tolerance and business goals.

7. Cross-Functional Collaboration and Training:

• Collaboration with Legal, Procurement, and Finance Teams: Work closely with the legal, procurement, finance, and marketing teams to ensure that risk management strategies are incorporated into supplier contracts. Collaborate to address issues that arise during contract negotiation, performance monitoring, and dispute resolution.
• Training & Awareness: Provide training to procurement and other teams involved in contract management on how to identify, assess, and mitigate risks during contract negotiations and supplier selection.

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Skills and Qualifications:

• Education:
  • Bachelor’s degree in Business Administration, Supply Chain Management, Risk Management, Finance, or related field.
  • A certification in Risk Management (such as CRM or FRM) or Contract Management (such as CPSM) is highly desirable.
• Experience:
  • At least 5-7 years of experience in risk management, contract management, procurement, or supply chain management, with a focus on supplier contracts.
  • Experience in identifying and mitigating contractual risks, particularly related to supplier agreements, performance, delivery, and payments.
• Key Competencies:
  • Risk Assessment Expertise: Ability to identify potential risks across various dimensions, including financial, operational, and legal.
  • Negotiation Skills: Skilled in negotiating contract terms that minimize risk exposure and protect the company’s interests.
  • Analytical Skills: Strong ability to analyze complex contracts, financial data, and supplier performance reports to identify risk factors.
  • Attention to Detail: Exceptional attention to detail, particularly when reviewing complex contract terms and conditions.
  • Communication Skills: Strong verbal and written communication skills for articulating risk assessments and recommendations to senior management and other stakeholders.
  • Contract Management Software: Proficiency in contract management software and tools for tracking contracts, risk factors, and mitigation strategies.
• Personal Attributes:
  • Strong problem-solving skills and a proactive approach to risk management.
  • Ability to work effectively under pressure and manage multiple contracts and risk factors simultaneously.
  • Collaborative team player with a focus on working cross-functionally to achieve risk mitigation goals.

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Work Environment:

• SayPro offers a dynamic and fast-paced work environment where proactive risk management is essential to the company’s success.
• The role requires constant communication with multiple departments, including procurement, finance, legal, and marketing, to ensure a unified approach to risk mitigation.
• The position may offer both office-based and remote work options, depending on SayPro’s current work policies.

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The Supplier Contract Risk Manager role at SayPro is essential in identifying and mitigating risks related to supplier contracts. By proactively assessing risks, negotiating favorable terms, and ensuring robust contract management, this position plays a critical role in protecting SayPro from financial, operational, and legal disruptions while ensuring that supplier relationships are managed effectively and in the company’s best interest.