A form used to capture feedback after the submission of bids, including strengths, weaknesses, and areas for improvement
Section 1: General Information
| Field | Details |
|---|---|
| Bidder Name / Organization | [Enter full name of vendor or company] |
| Bid Reference Number | [Internal or external reference code] |
| Date of Feedback | [DD/MM/YYYY] |
| Evaluator Name(s) | [Name(s) and title(s) of feedback providers] |
| Contact Email (Bidder) | [Vendor’s main point of contact] |
🧩 Section 2: Evaluation Summary
| Criteria | Rating (1–5) | Comments |
|---|---|---|
| Understanding of Requirements | ☐ 1 ☐ 2 ☐ 3 ☐ 4 ☐ 5 | [Did the proposal address all needs?] |
| Technical Approach | ☐ 1 ☐ 2 ☐ 3 ☐ 4 ☐ 5 | [Soundness and suitability of methods proposed] |
| Pricing and Value for Money | ☐ 1 ☐ 2 ☐ 3 ☐ 4 ☐ 5 | [Is pricing competitive and justified?] |
| Project Timeline & Milestones | ☐ 1 ☐ 2 ☐ 3 ☐ 4 ☐ 5 | [Feasibility and clarity of delivery schedule] |
| Innovation / Differentiators | ☐ 1 ☐ 2 ☐ 3 ☐ 4 ☐ 5 | [Unique aspects of the bid, if any] |
| Compliance with Instructions | ☐ 1 ☐ 2 ☐ 3 ☐ 4 ☐ 5 | [Format, completeness, and adherence to instructions] |
SayPro Tip: Use half-ratings (e.g., 3.5) if useful, but explain in comments.
📈 Section 3: Strengths Identified
What aspects of the bid stood out positively?
(Examples: clear pricing, strong team experience, exceptional case studies)
arduinoCopyEdit[Free-text field for detailed feedback]
🛠 Section 4: Areas for Improvement
Where could the proposal be strengthened in the future?
(Examples: more detail in timelines, better alignment with goals, clearer formatting)
arduinoCopyEdit[Free-text field for constructive criticism]
🔄 Section 5: Recommendation and Outcome
| Field | Notes |
|---|---|
| Was the bid successful? | ☐ Yes ☐ No ☐ Shortlisted Only |
| Would you encourage future submissions from this vendor? | ☐ Yes ☐ With Improvement ☐ No |
| Overall Summary | [Brief 1-2 sentence summary of feedback] |
🧠 Section 6: Optional Suggestions or Additional Comments
Any other feedback to assist the vendor in future bids or to enhance mutual understanding?
arduinoCopyEdit[Free-text field]
✅ SayPro Best Practices Integration Box (Add to the footer or side panel of form)
| Practice | Guidance |
|---|---|
| Be Objective | Stick to facts and measurable insights |
| Offer Examples | Use concrete examples to explain feedback |
| Timeliness | Provide feedback within 5–10 business days |
| Tone Matters | Be respectful, even when delivering tough feedback |
| Two-Way Dialogue | Encourage follow-up questions for clarity |
📤 Submission Instructions for Evaluators
- Return the completed form to: [Feedback Coordinator Email or Portal Link]
- Save file name as:
BidFeedback_[VendorName]_[BidRef].pdf - Keep a copy for audit and vendor relationship records.
Leave a Reply