SayPro Organize workshops on proposal writing

Week 3 Work Plan

Theme: Proposal Writing and Customization
Period: January 15–21, 2025
Reference: SayPro Monthly SCMR-1 – Best Practices

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🎯 Objective

Equip SayPro staff and relevant stakeholders with practical skills to craft compelling, customized proposals that resonate with diverse clients, using strategic messaging and structure as outlined in SayPro’s Best Practices manual.

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✅ Key Tasks to Be Done

1. Plan and Organize Workshops on Proposal Writing

• Task Lead: Training & Development Coordinator
• Deadline: January 16, 2025
• Details:
  • Schedule two (2) interactive workshops (1 virtual, 1 in-person if applicable).
  • Prepare and circulate workshop invitations.
  • Identify and invite expert facilitators, preferably internal senior proposal writers or external consultants.
  • Coordinate with IT/AV for technical setup (Zoom/Teams link, presentation equipment).

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2. Develop Proposal Writing Workshop Materials

• Task Lead: Content Development Team
• Deadline: January 17, 2025
• Details:
  • Create a slide deck covering:
    • SayPro’s standard proposal template and structure
    • Writing for clarity and impact
    • Customizing proposals for sector, geography, and client type
    • Common mistakes and how to avoid them
  • Prepare case studies and sample proposals for group exercises.
  • Print or share digital handouts with key reference tips.

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3. Conduct Workshops on Effective Messaging & Customization

• Task Lead: Training Facilitator(s)
• Dates: January 18 and 20, 2025
• Details:
  • Facilitate sessions with a focus on:
    • Aligning proposals with client needs and values
    • Using storytelling and persuasive techniques
    • Integrating data and evidence appropriately
  • Include breakout sessions for practical proposal rewrites.
  • Collect feedback via surveys at the end of each session.

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4. Compile and Share Workshop Recordings and Resources

• Task Lead: Communications Team
• Deadline: January 21, 2025
• Details:
  • Upload recordings to SayPro internal portal.
  • Distribute workshop materials and summaries via email and the SCMR shared drive.
  • Tag and organize documents for easy access under “Proposal Writing Toolkit”.

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5. Follow-up Evaluation and Continuous Improvement

• Task Lead: Monitoring & Evaluation Unit
• Deadline: Begin feedback analysis on January 21, 2025
• Details:
  • Review workshop feedback and suggestions.
  • Prepare a brief report on training outcomes and areas of improvement.
  • Propose follow-up support (e.g., mentoring, proposal reviews, office hours).

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📌 Outputs Expected

• 2 successful workshops completed
• Proposal Writing Toolkit finalized and shared
• At least 85% participant satisfaction (based on feedback forms)
• List of follow-up support actions initiated