SayPro Number of Contracts to Award

Establish a target for the number of contracts to award each month and track progress

1. Quarterly Contract Awarding Target Overview:

Quarter Timeline:

• Q2 Timeline: April 1 – June 30

Quarterly Target for Contracts Awarded:

• Total Contracts to Award in Q2: 60 contracts

Monthly Distribution:

Month	Target Contracts
April	20
May	20
June	20

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2. Monthly Contract Award Breakdown (Based on SCMR-1 Reports)

SayPro Monthly January SCMR-1 Insight Integration:

The SCMR-1 Report outlines trends and performance metrics related to contract awarding in previous months. Key learnings from January SCMR-1 include:

• Contract approval delays due to documentation issues.
• Top-performing departments exceeding monthly goals.
• Importance of cross-functional collaboration in achieving targets.

Applying these insights, monthly targets for the quarter must include:

• Departmental allocation of targets
• Timeframes for pre-award and post-award activities
• Review checkpoints to evaluate progress and course correct if necessary

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3. Monthly Targets & Action Plans

April Target: 20 Contracts

• Departmental Allocation:
  • Public Health: 5
  • Education: 6
  • Infrastructure: 4
  • ICT: 5
• Action Points:
  • Complete contract pre-assessments by April 10.
  • Finalize vendor evaluations by April 15.
  • Submit contracts for approval by April 20.

May Target: 20 Contracts

• Departmental Allocation:
  • Social Development: 6
  • Transport: 5
  • Agriculture: 4
  • Environment: 5
• Action Points:
  • Identify procurement needs by May 5.
  • Host vendor engagement forums May 7–10.
  • Conclude contract awards by May 25.

June Target: 20 Contracts

• Departmental Allocation:
  • Housing: 6
  • Tourism: 4
  • Energy: 5
  • Arts & Culture: 5
• Action Points:
  • Initiate internal reviews by June 1.
  • Finalize vendor shortlists by June 10.
  • Ensure legal compliance and sign-offs by June 20.

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4. Monitoring and Evaluation:

Progress Tracking Tools:

• Weekly progress updates submitted by Procurement Leads.
• Bi-weekly summary reports analyzed against SCMR-1 performance benchmarks.
• Monthly SCMR-1 Addendum Reports with updated metrics, including:
  • Number of contracts initiated
  • Number of contracts awarded
  • Departments meeting or missing targets
  • Average duration from initiation to award

KPI Dashboard Metrics:

• % of contracts awarded vs. target
• Time to contract finalization
• Vendor satisfaction ratings
• Compliance score

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5. Risk Mitigation and Support

Common Risks:

• Delays in internal approvals
• Vendor unresponsiveness
• Documentation and compliance issues

Support Mechanisms:

• Dedicated SCMR support team
• Vendor communication portal
• Pre-contract checklist standardization