A comprehensive document that outlines all costs associated with products and services, including direct costs (materials, labor) and indirect costs (overhead, logistics)
📄 1. SCMR-1: SayPro Monthly Costing Report – January
This report is a mandatory submission by department managers and financial analysts at the end of each month. It focuses on actual costs incurred during January.
Required Sections in the SCMR-1:
1. Direct Costs:
- Raw Materials
- Quantity purchased and used
- Unit price and total cost
- Supplier information
- Direct Labor
- Hours worked
- Hourly wage rates
- Department and role-based labor cost allocation
2. Indirect Costs (Overheads):
- Utilities (Electricity, Water, Internet, etc.)
- Rent and Facilities Management
- Maintenance and Repairs
- Administrative Salaries (Non-production staff)
- Depreciation of Equipment
- Software and Licenses
3. Logistics and Distribution Costs:
- Transportation Fees
- Warehousing and Storage
- Packaging Supplies
4. Cost Breakdown per Product/Service Line:
- Categorized by SKU, project code, or service unit
- Unit cost analysis (Cost per unit/service)
- Profit margin estimates
5. Variance Analysis (Budget vs. Actual):
- Identification of deviations
- Explanations for over/under-spending
- Corrective actions planned
6. Supporting Documents:
- Supplier invoices
- Timesheets and payroll summaries
- Utility and rent bills
- Maintenance receipts
- Logistic and transport agreements
📊 2. SayPro Quarterly Costing and Pricing Strategies Report
Purpose:
This quarterly report provides a macro view of cost trends and their impact on pricing policies. It aligns operational expenditures with financial forecasting and market competitiveness.
Key Requirements:
1. Quarterly Summary of Monthly SCMR Reports:
- Aggregated data from SCMR-1 reports for January, February, and March
- Trends in raw material pricing
- Seasonality and volume impact on cost
2. Strategic Pricing Framework:
- Cost-plus pricing models
- Competitive market analysis
- Customer segment-based pricing
- Break-even analysis
3. Forecasting Models:
- Estimated costs for upcoming quarters
- Price adjustments planned
- Scenario analysis (best/worst case)
4. Recommendations and Justifications:
- Changes in supplier contracts
- Adjustments to wage structures
- Automation or outsourcing proposals
5. Sign-Off and Approval:
- Reviewed by Department Heads
- Approved by Finance Director and COO
- Attached Board Notes if applicable
✅ Employee Submission Checklist:
| Document | Responsible | Format | Due Date |
|---|---|---|---|
| SCMR-1 Monthly Report | Department Heads / Cost Analysts | Excel + PDF | 5th of each month |
| Supporting Invoices & Receipts | Operations / Procurement | PDF Scans | Attached to SCMR |
| Quarterly Costing Strategy Report | Finance Dept. | PDF (Formatted) | End of Quarter |
| Pricing Review Presentation | Pricing Analyst | PPT + Summary PDF | Quarterly Meeting |
📥 Submission Method:
All reports must be uploaded to the SayPro Internal Financial Portal under:Documents > SCMR > [Month/Quarter] > [Department]
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