SayPro conduct a final review of the contract

SayPro Tasks to be Done for the Period:

Final Review and Approval:
Once revisions are made, conduct a final review of the contract to ensure all recommended changes are incorporated correctly

1. Final Review and Approval:
   • Objective: Ensure that all necessary revisions are made to the contract, based on the feedback and recommendations received.
   • Tasks:
     • Conduct a thorough review of the contract, focusing on accuracy, clarity, and completeness.
     • Ensure that all revisions and recommended changes from the SayPro Monthly January SCMR-1 review are accurately incorporated into the final document.
     • Verify that any amendments align with SayPro’s legal standards and compliance requirements.
     • Cross-check the contract with relevant regulations, policies, and internal procedures for any inconsistencies or errors.
     • Prepare a final approval document that outlines the completion of all tasks, ensuring the contract is now ready for execution.
2. SayPro Monthly Contract Review – January SCMR:
   • Objective: Review contracts for legal accuracy and compliance, ensuring that all documents meet the necessary standards and adhere to legal and organizational policies.
   • Tasks:
     • Coordinate with the SayPro Tenders, Bidding, Quotations, and Proposals Office to ensure that all relevant documentation has been reviewed for legal accuracy.
     • Assess the contract’s compliance with applicable laws, rules, and regulations, both local and international.
     • Identify any areas of concern or non-compliance, providing clear feedback for required corrections.
     • Collaborate with relevant departments to ensure that contractual terms align with the organization’s interests, especially in relation to marketing royalty agreements.
     • Highlight any potential risks or liabilities in the contract that may need further revision or clarification.
3. Tenders, Bidding, Quotations, and Proposals Office Review:
   • Objective: Evaluate the contracts involved in tenders, bidding processes, quotations, and proposals, ensuring they adhere to SayPro’s standards for marketing royalties and legal requirements.
   • Tasks:
     • Review all documentation relating to tenders, bidding, and proposals, ensuring all terms and conditions are clearly defined and legally sound.
     • Ensure the proposed quotations and bids are fair, transparent, and in compliance with SayPro’s internal guidelines and market standards.
     • Assess any marketing royalty clauses and confirm that they are in alignment with SayPro’s policies and legal obligations.
     • Collaborate with the marketing and sales teams to ensure that any agreed-upon royalties or fees are correctly represented in the final contract.
4. Ongoing Compliance Monitoring and Feedback:
   • Objective: Track the implementation and compliance of the revised contract throughout its lifecycle.
   • Tasks:
     • Establish a process for ongoing compliance monitoring of the executed contract.
     • Collect feedback from all relevant stakeholders (internal and external) to ensure the contract is being followed properly.
     • Provide additional legal guidance as needed to address any unforeseen challenges or issues during the contract’s execution.
     • Prepare a follow-up report for stakeholders to inform them of compliance status and any potential adjustments needed for future contracts.
5. Documentation and Record Keeping:
   • Objective: Ensure all necessary documentation is stored correctly and easily accessible for future reference.
   • Tasks:
     • Organize all reviewed and finalized contracts, ensuring proper classification and record-keeping.
     • Ensure all revisions, legal opinions, and approvals are included in the documentation.
     • Store contracts in compliance with SayPro’s retention policies, ensuring that sensitive information is securely protected.

By adhering to these tasks, SayPro will ensure that the contract review process is completed thoroughly, and all necessary revisions are incorporated, guaranteeing compliance and legal accuracy.