This Supplier Evaluation Template is designed to assess the quality and compliance of submitted quotations based on government procurement criteria. It ensures that all necessary factors are considered in evaluating supplier proposals, allowing for a fair and transparent selection process.
1. Supplier Information and Background
(Assess the supplier’s business background and qualifications)
| Evaluation Criteria | Rating (1-5) | Comments |
|---|---|---|
| Business Registration and Validity | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 | |
| Experience and History of Government Contracts | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 | |
| Supplier Reputation and References | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 | |
| Financial Stability | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 | |
| Compliance with Tax and Legal Regulations | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 |
2. Compliance with RFQ Requirements
(Assess how well the quotation meets the specifications outlined in the RFQ)
| Evaluation Criteria | Rating (1-5) | Comments |
|---|---|---|
| Adherence to Submission Format | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 | |
| Inclusion of All Required Documents | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 | |
| Completeness of Response | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 | |
| Clarification of Terms and Conditions | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 | |
| Timeliness of Submission | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 |
3. Pricing and Cost Structure
(Assess the cost competitiveness and clarity of the pricing structure)
| Evaluation Criteria | Rating (1-5) | Comments |
|---|---|---|
| Clarity and Transparency of Pricing | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 | |
| Reasonability of Pricing | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 | |
| Breakdown of Costs (unit costs, taxes, etc.) | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 | |
| Discounts and Special Offers (if applicable) | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 | |
| Cost-Effectiveness for the Government | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 |
4. Quality of Goods or Services
(Assess the quality and specifications of the product or service being offered)
| Evaluation Criteria | Rating (1-5) | Comments |
|---|---|---|
| Compliance with Technical Specifications | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 | |
| Quality Assurance Measures | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 | |
| Past Performance and References | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 | |
| Innovative Solutions (if applicable) | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 |
5. Delivery and Timeliness
(Assess the proposed timelines for delivery and service)
| Evaluation Criteria | Rating (1-5) | Comments |
|---|---|---|
| Realistic Delivery Timeframe | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 | |
| Track Record for Meeting Deadlines | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 | |
| Availability of Support During Delivery | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 |
6. Legal and Compliance Aspects
(Assess the legal and regulatory compliance of the supplier)
| Evaluation Criteria | Rating (1-5) | Comments |
|---|---|---|
| Adherence to Procurement Laws and Regulations | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 | |
| Certifications and Legal Documents Provided | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 | |
| Insurance and Liability Coverage | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 | |
| Environmental or Sustainability Compliance (if applicable) | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 |
7. Customer Service and Support
(Assess the supplier’s commitment to customer service and post-delivery support)
| Evaluation Criteria | Rating (1-5) | Comments |
|---|---|---|
| Responsiveness and Availability | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 | |
| Training and Support Offered (if applicable) | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 | |
| Warranty or Service Agreements | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 |
8. Overall Rating and Recommendation
(Summarize the overall evaluation of the quotation and provide a final recommendation)
| Evaluation Criteria | Rating (1-5) | Comments |
|---|---|---|
| Overall Quality of Quotation | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 | |
| Competitive Edge and Suitability | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 | |
| Recommendation for Award | [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5 |
Evaluation Summary
Total Score: ______ / 40 (Sum of all ratings)
Final Evaluation:
[ ] Award
[ ] Not Awarded
[ ] Further Clarifications Needed (If so, list requirements)
Evaluator Name: [Insert Evaluator’s Name]
Position: [Insert Job Title]
Signature: ___________________________
Date: [Insert Date]
End of Supplier Evaluation Template
This Supplier Evaluation Template ensures that government procurement teams can consistently and fairly evaluate all quotations based on key criteria, ensuring that the best possible supplier is selected for each government contract. It facilitates transparency, accountability, and thorough assessment of supplier offerings.
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